LSJ - SoloProtect ID and Monitoring Service Redacted.pdf

VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

Effective Date: 02/01/2022 Page 1 of 4

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C248-23-AP-0361

(1) Contracting Activity: Department of Veterans Affairs, Network Contracting Office 08, located at 8875 Hidden River Pkwy, Tampa FL 33637, in support of VISN 08 VA Health Care System at:

James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Blvd, Tampa, FL 33612 PR #673-23-1- 084-0021.

Orlando Home Care Service, 13800 Veterans Way, Orlando, FL 32827. PR #675-23-1-5407-0011.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This document requests other than full and open competition based upon market availability and equipment standardization. This requirement will be awarded as a new requirement against a Federal Supply Schedule (FSS).

Order against: FSS Contract Number: 47QSWA19D007T

Name of Proposed Contractor: SOLOPROTECT US, LLC

Street Address: 701 CANYON DR STE 105 City, State, Zip: COPPELL, TX 75019-3873 Phone: (866) 632-6577

Description of Supplies or Services: The estimated value of the proposed action is .

This request is for a quantity of 457 SoloProtect Monitoring Black Badges (MFN# 977), 457 SoloProtect Add-On Check In/Check Out (MFN# 977CS), and 457 SoloProtect Add-On Man-Down (Incapacitation) (MFN# 977MDS). The estimated delivery date is 30 days after receipt of order.

Equipment must provide the following functional and performance capability based on evidenced based research on personal safety standards, using recommendations from home care and emergency management experts, and endorsed by local end-users. Additional function, performance and salient characteristics include:

• Must come with 24/7/365 monitoring.

• Check-in/Check-out feature.

• Incapacitation/Man-Down detection.

• Silent notification signal.

• GPS/GNS dual signal detection and reporting.

• Badge holder appearance to the public.

• Immediate notification to emergency services.

• Escalation notification to VHA when safety alert sent or man-down detected.

• Ongoing customer support. The safety device will operate on charge and allow for

GPS/GNS location detection when powered on.

Effective Date: 02/01/2022 Page 2 of 4

A Base plus 4-Year Option is being requested for both facilities:

Base Year: TBD 12/30/2022 – 12/29/2023 Option Year 1: 12/30/2023 – 12/29/2024 Option Year 2: 12/30/2024 – 12/29/2025 Option Year 3: 12/30/2025 – 12/29/2026 Option Year 4: 12/30/2026 – 12/29/2027

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: These prices are validated by GSA which has determined the prices of supplies under schedule contracts to be fair and reasonable.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. The Product Service Code (PSC) R430 is classified as NON-IT and does not require a FITARA approval.

Market research was performed using the following techniques/methods to identify potential sources: Vendor Information Pages (VIP). Request For Information (RFI) posted at https://beta.sam.gov. Searched GSA eLibrary at www.gsa.gov. Searched Federal Procurement Data System (FPDS) website at https://www.fpds.gov/fpdsng and SBA DSBS system at https:// web.sba.gov/pro-net/search/dsp_dsbs.cfm. Communication by email to manufacturer for letter attestation for authorized resellers. The proprietary letter of the sole manufacturer SoloProtect US, LLC is available upon request. The methods used were suitable to locate capable SDVOSB’s/ VOSB’s to support the need of JAHVH and Orlando HCS.

http://www.gsa.gov/ http://www.fpds.gov/fpdsng

Effective Date: 02/01/2022 Page 3 of 4

A Request for Information (RFI) was issued on 11/3/2022 to https://beta.sam.gov yielded 2 large businesses: GME Cargo LLC and Kalo Development LLC. Both suggested an interest in providing these services. Attempts were made to obtain the large businesses capabilities statements and authorized reseller letters, but neither GME Cargo LLC nor Kalo Development LLC provided these items, thus concluding a lack of confidence that the large businesses would provide an actual quote.

A determination that the use of a sole-source contract is in the best interest of the James A. Haley Veterans’ Hospital and the Orlando VA. No other actions were taken for competition. Market research strategies include reviewing industry websites and email communications with the manufacturer. Market research validates SoloProtect US, LLC, as sole proprietary manufacturer provider, and reveals SoloProtect US, LLC has an existing contractual vehicle under General Services Administration (GSA) Federal Supply Schedule (FSS) 47QSWA19D007T, which will be utilized for procuring badges and service support. In light of market research and vendor letter attestation, there's a high degree of confidence that no other qualified sources exist.

(7) Any Other Facts Supporting the Justification: This procurement is necessary to address the increase in safety events which include assaults, battery and aggressive animal attacks on home care staff. Home Care and Community Workers are required to travel frequently throughout the community which increases the risk of encountering situations that places them at risk for harm (Bussing & Hoge, 2004). Civil unrest, violence in a home environment or entering environments where other VA staff or police are not present increases the likelihood of delayed awareness when a staff member is harmed or in danger. The SoloProtect device allows staff to push button on device which is located on lanyard or on a badge holder on the outside of their shirt. The silent alarm does not emit an audible signal which prevents others from being aware that help was activated and does not further escalate the situation. The monitoring company will listen in and call for help when signs of struggles, distress or silence is detected.

Currently, the staff is dependent on the ability to grab a VA-issued smartphone, unlock the phone and then dial 911 while trying to flee from an unsafe situation. After reviewing industry websites, I found there were similar alert badges. However, they did not provide the following characteristics essential to safety standards which include but are not limited to the following features Check- in/ Check-out, Incapacitation/Man-Down detection notification to VHA, GPS/GNS dual signal detection and reporting, safety device operating on a charge, and 24/7/365 monitoring service.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Director HBPC Program - VHA

TITLE SERVICE LINE/SECTION

Effective Date: 02/01/2022 Page 4 of 4

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Tampa/NCO 8

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

NCO 8 Branch Chief Services Team HIGHER LEVEL APPROVAL (Required for orders over $750,000):

c. VHA RPO HCA Review and Approval (over $750,000 to $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Executive

Director VHA Regional Procurement Office – East (RPO-E)

VHA Head of Contracting Activity (HCA)