LSJ_-_Redacted.pdf

Limited Source Justification Chief Information Officer /Human Resources Solutions/IT PMO

Liebert Maintenance Services

1. Contracting activity:

This Limited Source Justification supports a procurement action to be conducted under the authority of the Federal Supply Schedules (FAR 8.4). The procurement action is generated by the U.S. Office of Personnel Management’s (OPM) Office of Procurement Operations (OPO).

2. Nature and/or description of the action being approved:

OPM’s Federal Investigative Service (FIS) houses a Data Center in Boyers, PA for the OPM Network for application operations and back up systems in the event of power failure and/or equipment malfunction. The Data Center is cooled by Computer Room Air Conditioners (CRAC), manufactured by Liebert, which keep the systems at an operable temperature while running all day long. Maintaining the functionality of these CRAC units is crucial to the daily operations of the FIS staff.

FIS previously purchased Liebert Maintenance Services under OPM Task Order through the Small Business Authorized Service Provider, which expires on 09/13/2016. They still require these same services to maintain subject equipment.

This document provides justification for acquiring services from Only One Source as listed in the Bill of Materials (BOM). The acquisition will be for maintenance of the Liebert (CRAC) units and UPS batteries for a total period of performance of (3) years consisting of a (1) year base and (2) option years.

3. Supplies or services required to meet the agency’s needs (including the estimated value):

The Data Center is a critical factor supporting the mission of the whole FIS staff. FIS has multiple web based databases and programs that are used to complete their daily functions. Without the renewal of the Liebert maintenance, the technology staff will not have access to technical support for troubleshooting or in the event of a system failure. If the CRAC units were to go down, the Data Center equipment could overheat and malfunction causing FIS operations to stop.

The maintenance shall cover a period of (3) years (base + (2) option years) and is estimated to cost

Bill of Materials

Equipment Desc. Model Number / Annual PM Qty / Coverage Type Qty

DELUXE CW FH302C CA005139 / 4 PMs / Essential 1 DELUXE CW FH302C CAE05139 / 4 PMs / Essential 1 NPOWER 65 80 37SA080A0C6LA40 / 2 PMs / Preferred 1 SEALED BATTERY 37BP080XUX1BNL / 4 PMs / Preferred 1 NPOWER 65 80 37SA080A0C6LA99 / 2 PMs / Preferred 1 SEALED BATTERY 37BP080XPX1BNL / 4 PMs / Preferred 1

Liebert Maintenance Services

DS CW CW084DCVA35961S / 2 PMs / Essential 1 DS CW CW084DCVA35961S / 2 PMs / Essential 1 NXL 250 400 40SA250A0AAA85F / 2 PMs / Preferred 1 NXL 250 400 40SA250A0AAA85F / 2 PMs / Preferred 1 PPC 75 125 PPA125C3252674 / 1 PMs / Preferred 1 PPC 75 125 PPA125C3252674 / 1 PMs / Preferred 1 PPC 75 125 PPA125C3252674 / 1 PMs / Preferred 1 PPC 75 125 PPA125C3252674 / 1 PMs / Preferred 1 SEALED BATTERY 40BP250XXX2BL1A / 4 PMs / Preferred 1 SEALED BATTERY 40BP250XXX2BL2A / 4 PMs / Preferred 1 SEALED BATTERY 40BP250XXX2BL2A / 4 PMs / Preferred 1 SEALED BATTERY 40BP250XXX2BL1A / 4 PMs / Preferred 1 SWITCHGEAR BO 33165 / 1 PMs / PM ONLY 7x24 1 SWITCHGEAR BO 33165 / 1 PMs / PM ONLY 7x24 1 DS CW CW084DCVA35961S / 2 PMs / Essential 1

4. The authority and supporting rationale (see 8.405 6(a)(1)(i) and (b)(1)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service:

This justification is in accordance with FAR 8.405 6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized

The sole source requirement is crucial to the operations of the Data Center, who must maintain the equipment at all times. Support for these CRAC units is not available by any commercial vendor; AllCom Global Services is the sole provider of Liebert Maintenance on the GSA Schedule. Liebert, the manufacturer of the subject units with Emerson as the parent company that provides the actual service, confirmed on September 8, 2016 that AIICom Global Services is the only reseller that can provide access to Emerson Network Power proprietary software for equipment services and maintenance. They are properly trained and licensed to work on the specified equipment/products. Attempting to use a non authorized vendor creates a higher risk to the Government. In addition, seeking to replace the existing Computer Room Air Conditions (CRAC) products within the Data Center would not be cost effective at this time. This would require new procurements of cooling products, training the technical staff, and a shutdown of FIS operations during the transition period.

In accordance with FAR 8.405 6(a)(2) Posting, this document will be posted at the GPE www.fedbizopps.gov within 14 days of award.

Liebert Maintenance Services

5. Determination by the contracting officer that the anticipated order will represent the best value:

The contracting activity will procure these services through GSA’s Schedule 36 under SIN 563 98 for Ancillary Services related to Building Materials/Supplies. In accordance with FAR 8.404(d), GSA has already determined the prices of supplies and fixed price services, under schedule contracts to be fair and reasonable. As a result, OPM will confirm that the price submitted is equal to or less than their established GSA rates. By placing an order against a schedule contract using the procedures in 8.405, the contracting officer has concluded that the anticipated order represents the best value.

6. Description of the market research conducted and the results or statement of the reason market research was not conducted:

Maintenance on Liebert products is only sold directly by Emerson/Liebert through their authorized reseller. Market research was conducted, and determined that AllCom Global Services is their only authorized service provider on the GSA Schedule. OPM received a letter from Liebert confirming this information. These products are proprietary in nature and in order to provide maintenance on the CRAC units, a vendor would have to be licensed and trained. If not, the vendor would lack the necessary capabilities and knowledge to perform the required work.

7. Other facts supporting the justification:

None.

8. Statement of actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

This justification currently seeks to limit this acquisition to the sole service provider. As OPM continues to grow within the Data Center; they will continue to evaluate their resources for future needs;

therefore overcoming barriers for future acquisitions. OPM will continue to monitor the CRAC Unit industry for devices that may better meet federal government and agency security standards.

9. Supporting Data:

All supporting data that is the responsibility of the technical or requirements personnel and which forms the basis for this justification has been certified as complete and accurate by the technical or requirements personnel.

Liebert Maintenance Services

10. Written Determination Pursuant to FAR 8.405 6(a)(1):

The Contracting Officer has determined that the restriction of competition is justified pursuant to FAR

8.405 6(a)(1)(i)(B), because market research has determined that only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. This determination was made based on market research conducted for this acquisition, as well as the letter from the manufacturer, Liebert, stating that AllCom Global Services is the only available maintenance reseller.

11. Certifications:

I hereby certify that the information provided herein to support this Justification is complete and accurate to the best of my knowledge and belief.

Signature: _ __ __________ Date: _______________________________ Typed Name:

Program Office

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief.

Signature: _ ____________________ Date: _______________________________ Typed Name:

Contracting Officer

9/15/2016Date: 2016.09.15 10:33:17 -04'00'

Date: 2016.09.15 11:54:16 -04'00'