LSJ_Redacted.pdf

This is a Limited Source Justification (LSJ) document for a federal procurement under the Simplified Acquisition Threshold, dated September 30, 2020, and revised through June 12, 2026.

The procurement concerns warranty service for a stand-alone recording system in the PNS Emergency Dispatch Center (EMDC) required for continuous recording of emergency calls (service, Fire, EMS, Police, HAZMAT, RERO, Maine E911, and calls routed from Maine and New Hampshire Police agencies). The required service period runs from September 7, 2026 through September 6, 2027, with the requirement identified on April 6, 2026. The justification supports single-source procurement from EXACOM (now owned by Motorola) based on three key factors: (1) restrictive intellectual property rights, including proprietary Dell Server Precision 5820 equipment with EXACOM Hindsight Version 4 containing seven years of digitally recorded E911, Police, and Fire data readable only on EXACOM equipment; (2) exclusive licensing agreements, as EXACOM is the sole manufacturer and authorized distributor for the Hindsight series product line; and (3) other reasons, specifically that EXACOM equipment integrates seamlessly with existing phone and radio system infrastructure with no third-party alternatives available for compatible service and data management. The document was technically certified by Dana Giles on May 1, 2026 and approved by Contracting Officer Anthony Barker on June 12, 2026.