LSJ_No._FY14-0195__REDACTED.pdf

Limited-Sources Justification (LSJ) For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No.: FY14-0195

This acquisition is conducted under the authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 3302, et seq.) and Title 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Domestic Nuclear Detection Office (DNDO) Acquisition Division (AD) proposes to award an extension to Task Order HSHQDC-13-J-00032, under Blanket Purchase Agreement (BP A) HSHQDC-11-A-00029, using limited competition procedures pursuant to FAR Part 8, Limited-Sources Justification.

2. Nature and/or description of the action being approved.

DHS intends to limit the number of sources solicited when extending the period of performance under Task Order HSHQDC-13-J-00032, pursuant to FAR Part 8.405-6, for the procurement of Science, Engineering, and Technical Assistance (SETA) support services, to the following proposed contractor: Schafer Corporation, 321 Billerica Road, Chelmsford, MA 01824-4191.

3. Description of Supplies/Services.

DNDO is requesting approval to procure an additional two (2) months of services under FAR 52.217-8 "Option to Extend Services" (NOV 1999). The services required are for continuation of current SETA support provided under HSHQDC-13-J-00032, in the area of capabilities-based analysis, which aids DNDO's integrated governance approach and practice. The anticipated cost to the Government for this extension is $480,000.00, as summarized below.

Period -8 Option Period 2mo.

4. Authority and supporting rationale.

Unit Price $240,000

Total

Total $480,000 $480,000

FAR 8.405-6(a)(l )(i)(C). In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order, provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures.

This action is being conducted under the authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949

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Justin.Briones Highlight

Justin.Briones Highlight

Justin.Briones Highlight

Justin.Briones Highlight

·For orders or BP As exceeding the Simplified Acquisition Threshold

(41 U.S.C. 3302, et seq.) and Title. 40 U.S.C. 50 I. in ac.cordance with FAR 8.405-6, "Limited-Sources Justification." This procurement is being conducted in the interest of economy and efficiency as a logical follow-on to an original Federal Supply Schedule order, HSHQDC-11-A-00029/ HSHQOC-13-J-00032. The original award was competitively solicited and awarded under the ONDO multiple award BPA for SETA suppott using the ordering procedures at FAR 8.405. It is necessary to limit competition for new work described herein as a logical follow-on because continued delivery of SETA support services over the period of the extension is required to ensure that ONDO projects and initiatives that are currently supported by the incumbent remain on schedule while the re-compete is being conducted. The additional two (2) months of service will provide time for the new procurement to be completed and for a transition to occur between the current order and the replacement order. FAR 52.217-8, "Option to Extend Services" was included in the order at the time of award, but. the estimated value of the option was not evaluated or acc,ounted for in the task order ceiling price. Further, exercise of the option must be appropriately justified under the authority of FAR 8.405-6, as documented herein.

5. Determination by the 01·dering activity contrncting officet' that the anticipated order represents the best value consistent with FAR 8.404(d).

The Contracting Officer has determined that issuing the proposed Task Order Extension to Schafer Corporation for continued SETA suppott services represents the best value, and will result in the lowest overall cost, considering price and administrative costs, to meet the Government's needs. This order was placed in acc01'dance with FAR 8.404, "Use of Federal Supply Schedules." The General Services Administration (GSA) has already negotiated fair and reasonable pl'icing rates. The pricing rates are within the limits specified in the contract. Additionally, prior to issuance of the proposed Task Order Extension, the ordering activity will consider the level of effort and the mix of labor proposed to perform the specific task being o!'de!'ed, in o!'der to determine that the total pric(O is !'easonable. The Contractor's labor mix and level of effort will also be compat'ed to the Independent Govemment Cost Estimate (!GCE).

6. A description of the market research conducted among schedule holdet's and the results, 01· a statement of the reason. mat'ket research was not conducted.

Market Research was not conducted to identify alternative schedule holders because the pool of existing BPA holders for ONDO SETA suppol't has all'eady been determined to reptesent an adequate pool of alternate sources for this requirement. A competitive solicitation fot· this l'equirement was released to all BPA holdet's on March 13, 2014, with award projected on June 13, 2014.

7. Any other facts suppol'ting the justification.

The cu1'rent SETA Task Ot'der will expi!'e May 31, 2014. ONDO has a need to extend the current SET A Task Ordet' to sustain support services until a succeeding effo11 can be

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For orders or BP As exceeding the Shnplified Acquisition Tlu·esho]d awarded. The cmrent SETA Task Order requires that contractor employees possess a security clearance, Because of the time required to obtain a clearance, it is in the best interest of the Government to keep the incumbent's employees in place until the succeeding contractor can be chosen and clearances obtained. Currently, DNDOAD is involved in the source selection phase of the re-compete procurement for these SETA services. An extension to the current order will provide ONDO AD enough time to make an award and have a i·eplacement order in place.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to rnstl'icted consideration (i.e., limited-sources) before any subsequent acquisition for the supplies or services is made.

As previously stated, the Government re-competed these SETA services under the existing multiple award BPA. The requested two (2) month extension is the shortest reasonable amoimt of time to complete the new competition and have a replacement order in place. ·

9. OHS intends to post this requirement on Federal Business Opportunities (FedBizOpps), pursuant to FAR 8.405-6(a)(2)(i).

I 0. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), ! certify tlrnt this requirement meets the Government's minimum need and that the supporting data, which form a basis for the justification, are accurate and complete.

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11. Contracting Officer Certification:

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that this requirnment meets the Government's mhlhnum need and that the supporting data, which form a basis for the justification, are accurate and complete.

Dlgllally signed byTFIACY C MILLER

TRACY C MILLER °''~°'.~D5.C~mm'"'·""~Dop"''"'"'"' Homeland Security, ou=DHS HQ, oU=Pe<>ple, rn= TRACY C

MILLER, 0,9,2142.19200300.100.1.1 ~052464063,DHS HQ

Date: 2014.as.~o 14:52:29 -04'00'

Tracy C. Millei· Contracting Officer

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