LSJ Kubota 8.21.23 tmk_Redacted.pdf

VHAPG Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

Effective Date: 02/01/2022 Page 1 of 5

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: VA-23-00084878

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office

01, in support of VISN 01 VA Health Care System Station 402 Togus at 1 VA Center, Augusta, Maine. 402-23-3-100-0204 Side by Side and 402-23-3-100-0203 Front End Loader

2. Description of Action:

This Limited Source Justification action seeks to approve a new requirement for a Kubota RTVX1100c and Kubota R540R43. The request verifies that the Kubota RTVX1100c and Kubota R540R43 are the only suitable products that meets the specific needs and requirements of the agency. The justification also includes a thorough explanation of why a limited source acquisition is necessary. After a comprehensive review, it has been determined that the Kubota RTVX1100c and Kubota R540R43 are the best and only options available. Therefore, this action seeks approval to award a new requirement for the Kubota RTVX1100c and Kubota R540R43 through a Limited Source Justification.

3. Description of Supplies or Services:

The estimated value of the proposed action is $

This Limited Source Justification seeks to procure a Kubota RTVX1100c and a Kubota R540R43, which are specialized utility vehicles designed for off-road transportation.

The Kubota RTVX1100c is a unique product that is peculiar to one manufacturer. It meets the specific needs and requirements of the agency and is the only suitable product available.

Effective Date: 02/01/2022 Page 2 of 5

The equipment to be provided include one (1) Kubota RTVX1100c with a 24-horsepower diesel engine, hydraulic cargo bed, Premium cab with air conditioner and heater, and four-wheel drive.

Market research conducted indicates that the Kubota RTVX1100c is the only product that meets the specific needs and requirements of the agency. The agency has verified that there are no suitable alternatives available in the market, and the proposed action is necessary to fulfill the agency's mission.

There are no suitable alternatives to the Kubota RTVX1100c due to its unique combination of features and capabilities. The RTVX1100c is a durable and versatile off-road vehicle that combines exceptional hill-climbing ability with a powerful engine. It also comes with a hydraulic cargo bed lift system that makes it easy to load and unload cargo. This vehicle is the only product that meets the specific needs and requirements of the agency's operations, especially when operating on rugged terrains.

The Kubota RTVX1100c has several features that its competitors do not have, which makes it stand out in the market. Firstly, the RTVX1100c has a powerful 24.8 HP diesel engine that provides the vehicle with ample power to tackle steep hills and rough terrains. The engine is also fuel efficient, thereby reducing operational costs for the agency. Another unique feature that the Kubota RTVX1100c has is its advanced transmission system that enables the vehicle to drive smoothly on any terrain, thereby reducing the risk of accidents.

Additionally, the Kubota RTVX1100c has a hydraulic cargo bed lift system, which is a unique feature. This system makes it easy to load and unload cargo from the vehicle, which is essential for the agency to carry out its operations effectively. Furthermore, the RTVX1100c is a durable and versatile off-road vehicle that is capable of withstanding harsh conditions, making it suitable for use in any operational environment.

All these features combined make the Kubota RTVX1100c the only product suitable for the agency's operations, and there are no comparable alternatives available in the market.

Therefore, the proposed action to acquire the Kubota RTVX1100c is necessary to fulfill the agency's mission effectively.

The Kubota R540 articulating loader comes equipped with a Factory Cab, heater, and air conditioning that will help protect operators from the harsh weather conditions and environments. Additionally, the suspension seat with headrest is added to enhance the operator's comfort, further increasing the efficiency and effectiveness of the operations.

The machine also comes with a powerful 47.9 hp 4-cylinder diesel engine, which is fuel-efficient and delivers excellent performance, ensuring that the machine can handle any terrain. The manual quick coupler helps connect attachments used in the day-to-day activities easily lowering operational costs and making the Kubota R540R43 the most suitable option for the agency.

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Moreover, the machine has an operating capacity of 2965 lb, a lift capacity on the ground level of 6767 lbs, and can hinge pin at a max height of 127". The Kubota R540R43's unique hydrostatic transmission system provides excellent control and flexibility with the 2-step speed up/down feature, making it highly effective in meeting the operational requirements of the agency. Finally, the tilt steering allows for better maneuverability, performance, and versatility in the agency's operations, making the Kubota R540R43 the right product for the agency's needs.

Through careful market research, we have determined that this model is the only equipment that meets the specific operational requirements of the agency. This Limited Source Justification is therefore necessary to allow the agency to continue performing its duties effectively. No suitable alternatives have been identified, and therefore a limited source justification is being requested.

In conclusion, the Kubota R540R43 Front End Loader is the only equipment available in the market that meets the needs and requirements of the agency's operations. The unique combination of features and capabilities make it a highly suitable product to meet the agency's operational requirements consistently.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

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5. Rationale/explanation to support cited authority:

The proposed action seeks to procure a Kubota RTVX1100c, which is a specialized utility vehicle designed for off-road transportation. The Kubota RTVX1100c is a unique product that is peculiar to one manufacturer, and it is the only product that meets the specific needs and requirements of the agency.

Market research conducted has verified that there are no other products available in the market that meet the agency's specific needs and requirements. The proposed action is necessary to fulfill the agency's mission.

The proposed contractor, Kubota, has unique qualifications to provide the required supply.

Kubota is a well-established manufacturer of utility vehicles and has a proven track record of providing high-quality and reliable products. Additionally, Kubota has a strong reputation for providing excellent customer service and support to their clients. The agency is confident that Kubota will provide the necessary level of quality, reliability, and customer support required for this procurement.

In accordance with FAR Part 8.405-6(b), the proposed action must be pursued on a brand name basis. The Kubota RTVX1100c is the only product that meets the specific needs and requirements of the agency. Other utility vehicles may exist in the market, but they do not meet all of the unique needs and requirements of the agency. Therefore, it is necessary to procure the Kubota RTVX1100c to fulfill the agency's mission.

In conclusion, the proposed action is warranted pursuant to FAR Part 8.405-6(b). The Kubota RTVX1100c is a unique product that is peculiar to one manufacturer and it is the only product that meets the specific needs and requirements of the agency. Therefore, it is necessary to pursue this procurement through a Limited Source Justification. The proposed contractor, Kubota, has unique qualifications to provide the required supply, and other than the "Name Brand" product does not exist in the market that meets the agency's requirements.

The Limited Source Justification for the Kubota R540R43 Front End Loader is based on sound reasoning and cited authority. The purpose of this section is to provide an in-depth explanation of the rationale behind the Limited Source Justification and the cited authority that supports it.

The rationale for this Limited Source Justification is that the Kubota R540R43 is the only equipment available in the market that meets the specific operational requirements of the agency. Through careful market research, it was determined that no other manufacturers offer a similar product that matches the Kubota R540R43 in terms of features, capabilities, and versatility.

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The Kubota R540R43 has specific features, such as a Factory Cab with heater and A/C, suspension seat with headrest, manual quick coupler, 1 yard material bucket, 2965 lb operating capacity, 6767 lbs lift capacity at ground level, 127" max hinge pin height, Hydrostatic transmission, 2-step speed up/Down, and tilt steering that make it highly suitable for the agency's operations. The unique combination of features and capabilities offered by the Kubota R540R43 Front End Loader ensures that the agency can carry out its day-to-day activities effectively and efficiently.

The Kubota R540R43 Front End Loader is the only equipment available that satisfies the operational requirements of the agency, and the features and capabilities of this model make it the only choice for the agency's operations.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e).

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Tyler Kenyon Tyler Kenyon Contract Specialist Contracting Officer

PCO

Date: _______________ Date: _______________