LSJ_Janitorial Services_Philadelphia VAMC_Redacted.pdf

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 3

(1) Contracting Activity: Department of Veterans Affairs, Services Area Office East (SAO-E), Network Contracting Office 4 (NCO4) provides contracting support for the Corporal Michael J.

Crescenz Veterans Affairs Medical Center, 3900 Woodland Ave, Philadelphia, PA 19104.

Reference 2237 No.:

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) requires Janitorial services for the main hospital as well as six (6) additi Clinics). This Task

Order against: FSS Contract Number: GS-21F-0185X Name of Proposed Contractor: HamHed, LLC Street Address: 200 Galvan Way City, State, Zip: New Albany, IN 47150 Phone: (812)725-7859

(3) Description of Supplies or Services:

The contractor shall provide all management, tools, equipment and labor necessary for custodial/janitorial services.

A signed Memorandum (attached Philadelphia Approval to Augment EMS FTE's) has been issued by the CMJCVA and PCC Director Ms. Karen Flaherty- Oxler authorizing contract support for janitorial services.

Period of Performance 7/1/2021-9/30/2021, with no options.

Estimated price:

(4) Identify the Authority and Supporting Rationale

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

The Medical Center and clinics subject to this requirement currently do not have enough staffing to cover the janitorial needs to maintain proper cleaning required of medical establishments.

These critical services are required to ensure that the medical center meets or exceeds the level of cleanliness expected to maintain proper health and hygiene standards. The current contract ended on 6/30/2021 and the Medical Center is currently without this required service. Should this requirement not be awarded on an urgent basis, the required cleaning will not be completed impacting patient health and hygiene. The selected contractor is a VIP verified SDVOSB. In accordance with VAAR 819.7007 a) A contracting officer may award a contract to a verified SDVOSB concern using procedures other than competitive pro

(1) The anticipated award price of the contract (including options) will not exceed $5 million;

Total value of the contract is significantly less than this threshold.

(2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR subpart 5.301(d);

This justification addresses this requirement. The approved LSJ will be posted after award.

(3) The SDVOSB concern has been determined to be a responsible source with respect to performance; and SAM for vendor has been checked and there are no responsibility concerns.

(4) In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers best value to the Government.

Price will be reviewed prior to award and price fair and reasonable determination will be documented.

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

VAAR 819.7007 requires the contracting officer to sole source to the SDVOSB if contract award can be made at a fair and reasonable price that offers the best value to the Government. The price will be reviewed prior to award using previous procurement history and comparison with GSA schedule pricing.