LSJ_Honeywell-Approved_Redacted.pdf

VHAPM Part 808.405 6 Limiting Sources Page 1 of 8 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

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LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 402-18-015P

Contracting Activity: Department of Veterans Affairs, VISN 01, VA Maine Healthcare System, 1 VA Center, Augusta, ME 04330.

Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). The VA Maine has a requirement for continued maintenance and support services for their Building Automation System manufactured by Honeywell systems. These services have been continuously procured sole source.

3. Order against: FSS Contract Number: GS-21F-0134W 3/23/2015 – 3/22/2020

Name of Proposed Contractor: Honeywell International Inc.

Street Address: 9315 NW 112th Ave

City, State, Zip: Miami, FL 33178-2516

Phone: 1- 585-270-5590 (Corporate per GSA eLibrary)

A. Description of Supplies or Services:

This is a full service/maintenance contract of the building automation system on the Togus, ME campus. This includes HVAC, Security, Card Access, and Video Systems. Service contract will perform required maintenance and testing for the systems to minimize disruption of normal VA routines by performing preventive maintenance. The maintenance will include the following major preventative scheduled activities along with front end system maintenance: 1) Front End Management; 2) verify Acronis images taken daily and verify automatic daily, weekly and monthly back-ups are completed; 3) apply Honeywell system updates; 4) checking EBI server logs for irregularities and errors; 5) run reports on 10 most frequent alarms; 6) perform bi-weekly redundant server manual fail overs and reboots; 7) defragmentation of all hard drives; and check and maintain registry. Testing will include point by point system checkout of the security system on campus. The contractor will conduct 24 x 7 x 365 monitoring which upon an event will trigger an alarm to Honeywell and initiate a service call as necessary.

VHAPM Part 808.405 6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405 6 Limiting Sources Page 2 of 8 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

Togus will be required to call in a service call on monitored network issues / problems.

B. Service Details: The following is covered under this contract: VA Togus has an Enterprise Buildings Integrator (EBI) as its campus wide monitoring and control for building automations systems.

EBI is a proprietary product of Honeywell Building Solutions (HBS). As such only HBS branches are certified to make modifications including adding new equipment. A majority of buildings on the Togus campus utilize HBS controls for occupant comfort, safety, and security. Honey is the only provider that employs the necessary personnel who are certified to work on these systems and that has the authorization to access the system.

1. Front End Management.

2. Verify Acronis images taken daily and verify automatic daily, weekly and monthly back-ups are completed).

3. Honeywell updates.

4. Checking EBI server logs for irregularities and errors.

5. Run reports on 10 most frequent alarms.

6. Bi-weekly redundant server manual fail overs and reboots.

7. Defragmentation of all hard drives.

8. Check and maintain registry.

Security / Access control (PCSC) system test and inspect (performed quarterly on a rotating basis – all devices will be touched at least once a year).

Card Access Panels.

1. Test or change batteries (batteries excluded).

2. Check condition of panels.

3. Clean, check and inspect terminations.

4. Clean panels as necessary.

5. Check voltage.

6. Verify circuits.

7. Verify and provide as-built drawings and schematics are within access control panel.

Card access Control Points.

1. Test all points from field to EBI server “A” and “B” including graphics.

2. Verify condition of points in field.

3. Check resistors.

Card access power supplies.

1. Test or change batteries (batteries excluded).

2. Clean, check and inspect terminations.

3. Check voltage and proper operation per point.

4. Access Control Panels Administration and paperwork.

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5. Verify quick builder points and modify as necessary.

6. Verify programming and fine tune as necessary.

Security Panels.

1. Test or change batteries (batteries excluded).

2. Check condition of panels.

3. Clean, check and inspect terminations.

4. Clean panels.

5. Check voltage.

6. Verify circuits.

Security Points.

1. Test all points from field through EBI servers “A” and “B” including graphics

2. Verify condition of points in field

3. Check resistors

Security Panels.

1. Administration and paperwork with reports to V.A.

2. Verify quick builder points and modify as necessary.

3. Verify programming and fine tune as necessary.

HVAC Controller

1. HC-900 controller check for normal operation verify all modules are operating normally update as necessary.

2. XL controllers shall be check for normal operation verify all modules are operating normally update as necessary.

3. Provide preventive maintenance (PM) for all Honeywell controls.

Cameras.

1. Verify normal operation of each camera to include PTZ and pre-set setting.

2. Verify cameras storage requirements of 90 days of on-line storage.

3. Verify ability to retrieve video clips from archives.

Network – Documentation Updates & Health check.

Health check (does not include repairs of network components or upgrades of any type).

System network / architecture drawing updates shall be provided with any changes to network infrastructure as provided for this contact.

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3. Management of DHCP server (which provides IP addresses) and static IP reservations (to assure no duplication of devices) until such time domain migration occurs. Provide written living document to V.A. as changes occur.

4. Provide all update as necessary to servers and network switches.

Equipment Allowances.

1. A $ allowance is intended to cover material needs at the discretion of customer and does not include labor. Togus can use allowances on a planned or emergency basis. Cost beyond equipment allowance price will be billable to customer.

Training.

HUG – Honeywell Users Group Symposium – Annual participation shall be provided for 1 VA staff member. In addition, Togus has the option of using this dollar allocation for other training (including per-diem, hotel and airfare).

Virtual Environment Maintenance, Updates and Services:

1. SE Critical Care- Domain Controllers (2), HP DL380 (3), VMware (2), Windows 2008/12 Srvr (2), Veeam

2. SE Monitoring - Domain Controllers (2), HP DL380 (3), VMware (2), Windows 2008/12 Srvr (2), Veeam

3. SE Event Watch - Domain Controllers (2), HP DL380 (3), VMware (2), Windows 2008/12 Srvr (2), Veeam

4. Veeam premium maintenance & support, including 24 x 7 phone and e-mail support, 1 hour response and software maintenance.

5. Network administration: Shall be provided with (3 hr/mo remote and 1 full day on site as needed for a fully operational network).

EVENTWATCH Managed Firewall Maintenance.

McAfee software updates and software license shall be kept current during maintenance contract period.

The agreement qualifies Togus for a priority response (Honeywell technician to call within 1 hour and typically 4 hours for site arrival or as determined with customer).

24 x 7 x 365 monitoring which upon an event will trigger an alarm to Honeywell and initiate a service call as necessary. No one at Togus is required to call in a service call on monitored network issues / problems.

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Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is Honeywell programming. Only Honeywell, as the original manufacturer, can provide proprietary firmware updates, maintenance updates, and patches to keep the system running at its full performance level.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. The Honeywell building automation system is a tightly integrated whole-facility system requiring maintenance by manufacture’s technicians.

Additionally, any materials to be supplied under this proposed contract will be direct replacement of original manufacturer equipment to maintain compatibility with this integrated building automation solution and prevent voiding of existing warranties. This requirement will only have to maintain the existing Honeywell system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE

CONSISTENT WITH FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING

THIS BEST VALUE DETERMINATION:

The GSA schedule offers negotiated pricing that is already considered fair and reasonable. We will attempt to negotiate discounted rates based off the GSA pricing schedule to include discounts on parts and labor.

Any other method of procurement would result in unnecessary expenses to the government as

VHAPM Part 808.405 6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405- 6(a)(1)(i)(A), (B), and (C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE

PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED

SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; he systems described above are highly specialized and the computer programs are proprietary to Honeywell.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

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Honeywell is the only company authorized to perform the work on their systems without consent. This is for the continued development of a major system on VA Maine campus that is highly specialized due to multiple buildings being on one front-end user interface. This order represents the best value as Honeywell already has a GSA contract in place and has pre-negotiated pricing with the government.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS

AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT

CONDUCTED:

As part of my research I searched FBO with the keyword Honeywell found the following special notice with intent to sole source to Honeywell for similar reasons presented within this LSJ:

Network Contracting Office 10, Cincinnati, OH awarded a delivery order in 2018 sole source to Honeywell for Maintenance of a fire alarm system with a less comprehensive scope of work than the one proposed. The J&A stated “Honeywell controls and maintains all Honeywell equipment/systems. Due to proprietary software and hardware the Contracting Officer contacted Honeywell and inquired if the company had any authorized dealers that can provide the service. Honeywell provided official notice that they do not allow outside entities to repair or provide routine maintenance to their systems.”

I also found a letter from Darin Sperry Honeywell Account Manager to the Florida School for the Deaf and the Blind verifying that Honeywell is a proprietary system.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None.

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED

CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES

OR SERVICES IS MADE:

Although it is our agencies priority to set aside procurements for SDVOSB and VOSB a contract that is at a premium cost to the tax payer and to subcontract out 50 percent of the work is not proper use of the set aside program and I believe that using the FSS contract is the best method and value to the Government.

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(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

SIGNATURE DATE

Assistant Chief Facility Services/138

NAME: TITLE SERVICE LINE/SECTION

VA Maine Healthcare, 1 VA Center, Augusta, ME 04330

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER’S SIGNATURE DATE

Contracting Officer NCO 1

NAME AND TITLE FACILITY

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Division Chief, NCO 1

10/17/2018

10/17/2018

10/19/2018

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HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA SAO HCA REVIEW AND APPROVAL (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

DATEDirector SAO East VHA Head of Contracting Activity (HCA)