LSJ GSA FSS Over SAT FAR 8.405 REDACTED_1.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

LIMITED-SOURCES JUSTIFICATION

AUTHORITY: FAR 8.405-6 and 40 U.S.C 501

SOL #: 140D0420Q0137

This acquisition is conducted under the authority of the Multiple Award Schedule Program.

1. Identification of the agency and contracting activity, and specific identification of the document as a “Limited-Sources Justification.”

Department of the Interior (DOI), Interior Business Center, Acquisition Services Directorate (AQD), Division 1 Branch 2, Office of the Chief Information Officer (OCIO).

2. Nature and/or description of the action being approved.

The objective of this limited source justification is to provide the DOI with a follow-on Blanket Purchase Agreement (BPA) for brand name Trimble software support for existing proprietary Global Positioning System (GPS) post processing software and field data collection software used with Trimble GPS receivers, to maintain compatibility with the existing software and hardware systems used throughout DOI. OCIO is currently using BPA D15PA00012, which expires on March 31, 2020 to fulfill its software and software maintenance needs.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

Trimble GPS receivers, field data collection software, and post processing software are one of the most prevalent systems used within DOI agencies for high accuracy GPS mapping for resource management purposes. The field data collection software to be acquired under this is necessary for these GPS receivers to run. This is accomplished by enabling the creation of digital form templates to collect attributes and accurate GIS asset information.

ESTIMATED ORDERING VALUE: REDACTED (Base Year and Four Option Years)

Period of Performance The period of performance for this is summarized as follows:

Base Year: 04/01/2020 through 03/31/2021 Option Year 1: 04/01/2021 through 03/31/2022 Option Year 2: 04/01/2022 through 03/31/2023 Option Year 3: 04/01/2023 through 03/31/2024 Option Year 4: 04/01/2024 through 03/31/2025

SOL #: 140D0420Q0137 Page 2 of 5

4. The authority and supporting rationale (see 8.405-6(a)(1)(i) and (b)(1)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(b)(1) – Items particular to one manufacturer (brand name).

DOI Bureaus utilize GPS technology for the accomplishment of the many land management and scientific DOI mission critical tasks conducted in the field. A variety of GPS hardware is procured to carry out these missions. Trimble comprises the majority of GPS hardware acquired in DOI. Unlike computer systems or open architecture software, manufacturer software for a field GPS device is often proprietary. Manufacturers use different coding and record structures in their software systems that do not allow data to be used interchangeably.

As a consequence, consumers must deal with the specific GPS manufacturer when purchasing software or support. Trimble Inc. is the only company that can manufacture the Trimble software, site support and maintenance for Trimble products. Purchases of new software licenses must be compatible with existing Trimble hardware and software. Trimble Inc. is the only vendor on GSA that offers Trimble software, site support and maintenance.

Trimble GPS systems (receivers and software) have been used in the Federal Government, including the DOI, for twenty years and are the predominant GPS systems used for mapping and survey data collection. During this period no other software from any other manufacturer has been developed that can process Trimble generated data files. DOI has a significant investment in Trimble GPS hardware. OCIO estimates DOI’s Trimble investment to be approximately REDACTED. Trimble Inc. is the only company that can supply the required software and software maintenance which will maintain the value of this investment. Purchasing a competitor's software would require extensive new hardware and retraining employees Department-wide.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 8.404(d).

Trimble's GSA Schedule (GS-07F-5588P) includes fixed-priced supplies and services. The AQD contracting officer will seek discounts from the established schedule pricing in accordance with FAR 8.405-4 and will conduct a thorough price evaluation as required by FAR 8.405-2(d) prior to award to ensure that the pricing is fair and reasonable. Also, additional discounts will be requested at the order level. The Contracting Officer's price evaluation and analysis will be documented in the contract file.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

A Request for Information (RFI) was posted to GSA eBuy to 1838 vendors from 11 schedules. The RFI was posted from 02/12/2020 through 2/21/2020. The only response to this RFI was received from Trimble. A search of NASA SEWP V showed Trimble does not

SOL #: 140D0420Q0137 Page 3 of 5 have a contract/schedule on NASA SEWP V and there are no authorized resellers capable of providing the software and hardware maintenance DOI requires. DOI will continue to monitor the GPS marketplace to determine if this environment ever changes.

7. Any other facts supporting the justification.

None

SOL #: 140D0420Q0137 Page 4 of 5

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for supplies and services is made.

DOI will continue to monitor the GPS marketplace to determine if the environment ever changes and another procurement or vehicle type is warranted.

9. The ordering activity contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

I certify this justification is accurate and complete to the best of my knowledge and belief.

REDACTED

Contracting Officer

10. Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government’s minimum needs or requirements or other rationale for limited sources) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

I certify the technical data which forms a basis for this justification is complete and accurate and meet the Government’s minimum needs.

Program Office/COR

11. For justifications under 8.405-6(a)(1), a written determination by the approving official identifying the circumstance that applies.

FAR 8.405-6(b)(1) – Items particular to one manufacturer (brand name).

SOL #: 140D0420Q0137 Page 5 of 5

12. Reviews and Approvals

Concur

Branch Chief

Division Chief

Approve

Bureau Competition Advocate