LSJ-FY26_Off_Site_Tape_Storage_Renewal_Redacted.pdf

Inventory the tapes in the new containers, verifying that the correct tapes are being shipped to the vendor.

Update the vendor’s database; this would also require a training process due to the difference between each vendor’s data entry process.

Prepare new containers to be picked up by the vendor.

Submit a request with the existing vendor to return empty container and keys.

o Process the new containers out to the new vendor, ensuring the correct container is sent off-site.

o Process old containers out to prior vendor ensuring the correct container is empty and sent back to vendor. Additionally, the COR will need to verify the invoice is correct and AOUSC is not billed for containers that have been returned to the prior vendor.

• These processes repeat for each batch until all tapes have been moved from the prior vendor to new vendor. A transition period would also increase in standard recovery time due to the dispersed location of tapes amongst two vendors.

Requirement Overview requires off-site storage/retrieval and transportation services for various forms of computer data storage media including magnetic tape, data cassettes, and other media in locked containers provided by the vendor. The off-site storage must be a bona fide, qualified electronic computer media storage sites in compliance with GSA/Federal Specifications and industry standards for the storage and protection of magnetic computer media against fire, physical intrusion, magnetic field interference, and other normal hazards. The vendor must provide secure storage services for all three Administrative Offices of the United States Courts (AOUSC) data centers: Ashburn, VA, El Segundo, CA, and Washinton, DC. The Contractor’s East Coast facilities should be located no less than 30 miles and not more than 75 miles from both the Ashburn, VA, IDC and Washington, DC, IDC, and are required to be located outside of the electromagnetic exposure radius of a device detonated in the Washington, D.C.

area. The Contractor must ensure delivery of tapes within 4 hours of a request. The Contractor’s West Coast facilities should be located no less than 30 miles and not more than 75 miles from the El Segundo, CA, Internet Data Center to ensure delivery of tapes within 4 hours of a request.

The vendor must provide secure courier services and bar-code-based media management services. All work must be performed exclusively by trained, bonded contractor employees. The services include pickup and return delivery of canisters on an as scheduled basis, as well as emergency retrieval on 4 hours’ notices, 24 hours per day, 365/366 days per year basis.

6. Description of market research conducted among schedule holders and the results, or explanation why market research was not conducted

Market research resulted in only three vendors providing the required off-site storage for electronic data archives. Of those three vendors, in accordance with the requirements detailed above, only the incumbent offers the services for each of the AOUSC locations.

7. Actions, if any, the judiciary may take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for the supplies and services is made

The AO is currently pursuing storage of electronic archives within a Public Cloud environment. Once the Public Cloud environment has been tested and certified, will migrate all electronic archives to the Public Cloud thereby removing the need for the subject services.

8. Confirm that the Contracting Officer has sought a price reduction consistent with Guide Vol. 14 § 310.50.40(c) (Required for purchases exceeding the GSA Simplified Acquisition Threshold ($250,000) Price reductions will be sought in the request for quote.

Certifications and Signatures:

To the best of my knowledge and belief, I hereby certify that the technical information provided in the above justification is accurate and complete.