LSJ - FY24-R8-RIC-HVAC-support 8_15_2024_Redacted.pdf

LSJ - FY24 R8 ROB RIC HVAC Support Services Page 1 of 5

GENERAL SERVICES ADMINISTRATION (GSA)

OFFICE OF THE CHIEF INFORMATION OFFICER (OCIO)

LIMITED SOURCES JUSTIFICATION AND APPROVAL FOR FEDERAL

SUPPLY SCHEDULE (FSS) ORDERS BELOW THE SIMPLIFIED

ACQUISITION THRESHOLD FAR 8.405-6(b)

FY24 Region 8 ROB RIC HVAC Support Services

(i) Identification of the agency and the contracting activity and specific identification of the document as a Sole Source justification.

● Contracting Activity: General Services Administration (GSA), Office of Internal Acquisition (OIA), 1800 F Street NW, Washington, DC 20405.

● Agency: General Services Administration (GSA), Office of the Chief Information Officer (OCIO), Security Operation Division (SecOps), 1800 F Street NW, Washington, DC 20405.

● Document Type: Limited Sources Justification, Brand Name:

FY24 Region 8 ROB RIC HVAC Support Services

(ii) Nature and/or description of the action being approved.

The statutory authority permitting other than full and open competition is implemented by FAR 8.405-6. The rationale for this justification is based on FAR 8.405-6(b), which pertains to limiting sources for items peculiar to one manufacturer “Vertiv”.

● Contemplated Contract Type: A firm-fixed-price task order under the GSA Schedule.

● Proposed Approach under Consideration: A Request for Quote (RFQ) will be issued via GSA eBuy against GSA Schedule for the renewal of FY24 Region 8 ROB RIC HVAC Support Services.

(iii) A complete description of the supplies and/or services required to meet the agency’s needs.

1 Service Program A

Service support agreement to provide 1 year of Total Service, Maintenance & Parts Replacement Program for HVAC hardware Qty 4 x PN:

CR020RA1A7X150 & Qty 4 x PN:

DCSL60K-A 1

LIBERT COOLING

OPTIMIZATION

GSA BLDG 41 Cooling Unit Optimization Proposal - to evaluate and optimize the control methods of the cooling systems to ensure proper operation and performance for the current application. 1

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● Period of Performance: When awarded.

o Period of Performance. Annual Maintenance and Service for a 12 month period for Region 5 ROB RIC SmartRow enclosure hardware to cover base year and an additional option period of approximately 6 months to end on 1/31/2026.

● Service periods

○ Base period of performance - 8/1/2024 to 7/31/2025.

○ Option Period 1 (6-months)- 8/1/2025 to 1/31/2026.

● Estimated Cost: $

(iv) An identification of the LSJ rationale, and if applicable, a demonstration of the contractor’s unique qualifications to provide the required supply or service.

The statutory authority permitting other than full and open competition is implemented by FAR 8.405-6(b)(1 )- An item peculiar to one manufacturer.

GSA has determined that the procurement requires limiting sources to service providers that are qualified to maintain the HVAC hardware according to manufacturer’s operating standards. Specifically, the basis for limiting competition is that the currently installed Liebert (also known as Vertiv) HVAC hardware is an integral part of supporting GSA IT infrastructure services in the Region 8 Regional Infrastructure Center (RIC) by providing vital cooling services to keep the room temperature in a range required for the stable function of the GSA IT hardware. These HVAC units need hardware support services such as the performance of manufacturer recommended preventive maintenance to ensure continuous 24x7 operation. This hardware also needs a means to provide for emergency response and repair services for unexpected critical hardware events that need an immediate response to mitigate or correct potential interruptions in temperature control for the space. Technicians that are trained and approved according to Vertiv standards are required to maintain the hardware in a Vertiv approved operating state.

(v) A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

Lowest Price Technically Acceptable (LPTA) will be the best value methodology used for this effort. The Program Office (COR) will perform a technical review of the part numbers, descriptions, quantities, etc. offered verifying it matches what’s listed in the RFQ. Quotes are evaluated for acceptability but not ranked using the non- cost/price factors. The Government intends to award a single Task Order as a Firm Fixed-Price with the schedule contractor that can provide the products/services on the basis of: Lowest Price Technically Acceptable (LPTA) resulting from selection of the technically acceptable quote with the lowest evaluated price.

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The Contracting Officer (CO) will perform a price analysis on the offeror’s quote to ensure fair and reasonable pricing based on:

● Comparison of proposed prices received in response to the RFQ.

Normally, adequate price competition establishes a fair and reasonable price.

● Quotes received will also be compared against the Independent Government Cost Estimate (IGCE).

IAW FAR 8.402 (b) GSA schedule contracts require all schedule contractors to:

Publish an “Authorized Federal Supply Schedule Price List (pricelist). The price list contains all supplies and services offered by a scheduled contractor. In addition, each price list contains the pricing and the terms and conditions pertaining to each Special Item Number that is on schedule.

GSA schedule price lists have already been determined fair and reasonable, but the contracting officer will review all the pricing (including any discounts offered by Contractors off of their existing GSA Schedule price list) received and make the award to the vendor that represents the overall best value.

The CO determines that the expected outcome of this acquisition, in the Government’s estimation, provides the greatest overall benefit in response to the requirement and therefore the best value to the Government consistent with FAR 8.404(d), based on all factors considered.

(vi) A description of the market research conducted among schedule holders, and the results of the research, or a statement why market research was not conducted. A statement must be made that the supplies and services are available from the FSS.

Technicians that are trained and approved according to Vertiv standards are required to maintain the hardware in a Vertiv approved operating state.

DVL, Inc has provided a letter, verified by Vertiv point of contact, that they are the local exclusive VERTIV Representative in the Eastern PA, NJ, DE, CO, NM, and UT territories for equipment sales and service. GSA Vertiv hardware is located at our Denver, CO Regional Office Building.

(vii) Any other facts supporting the limited source justification.

None

(viii) A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made.

GSA, Office of the Chief Information Officer (CIO), Identity Management Division, will conduct an annual assessment of the technology currently in place as well as other viable technologies in the marketplace before any subsequent acquisition is made.

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(ix) The ordering activity Contracting Officer’s certification that the justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.

By signing the justification the Contracting Officer certifies that the facts and statements made are accurate and complete.

(x) Evidence that the supporting data is the responsibility of technical or requirements personnel (e.g. verifying the Government’s minimum needs or requirements or other rationale for limited sources) and which form a basis for the justification have been certified as complete and accurate by technical/program personnel.

Both the technical and requirements personnel are required to certify each justification as to its accuracy and completeness.

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Certification and Approval

Signature Page

Contracting Officer’s Representative/Requisitioner:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date