LSJ FY24 0058 - HHQ various Furniture Renovation Projects_Redacted JA.pdf

Limited-Sources Justification (LSJ) For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY24-0058 Page 1 of 3

LSJ Number: FY24-0058 PR Numbers: PR-24-USSS-3580/3584/ 3583/3585/3586

1. Agency and Contracting Activity

The Department of Homeland Security (DHS), U.S. Secret Service (USSS), Procurement Division (PRO), proposes to award a delivery order on behalf of the Administrative Operations Division (AOD) pursuant to Federal Acquisition Regulation (FAR) 8.405-6, Limiting Sources.

2. Nature and/or description of the action being approved

The purpose of this LSJ is to award a firm fixed-price delivery order via a General Services Administration (GSA) schedule contract for the purchase of Kimball office furniture.

The proposed vendor is:

Kimball International Marketing, Inc.

c/o MOI, Inc.

Attn: Government Sales 1600 Royal Street, Mail Code GO-11 Jasper, IN 47549

3. Description of Supplies/Services

AOD is renovating offices within the Headquarters Memorial Building. The vendor shall remove and procure office furniture from the Kimball Product Line of Furniture, which has been the product line for all USSS offices & labs. USSS is seeking to purchase furniture that matches the already existing furniture within the building, located at 950 H Street, NW, Washington, DC 20223. This LSJ covers the following offices:

Administrative Operations Div – 6th Floor Human Resources – Health Unit 7th Fl Forensic Services Div – 4th Floor Office of Intergovernmental and Legislative Affairs – 3rd Floor Office of Strategic Intelligence & Information – 8th Floor

The total estimated value is

The delivery must be completed 1 year from the award date.

Attachment 1- Product List which contains the listings of the items being procured (this does not include labor).

4. Authority and Supporting Rationale

This acquisition is conducted under the authority of Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

LSJ No: FY24-0058 Page 2 of 3

Pursuant to FAR 8.405-6(a), the circumstance that justifies limiting sources to fewer than those required by FAR 8.405-1 and 8.405-2 is:

☒ FAR 8.405-6 (a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Rationale:

Kimball office furniture is the standardized product line used within the USSS buildings in the National Capital Region (NCR). The use of Kimball furniture maintains the consistency of the approved product line, standardization of office furniture, and quality and finish selection to integrate with existing furniture. It is imperative that a consistent product line and manufacturer be utilized to maintain an efficient and cost-effective furniture management plan throughout the NCR. This ability is integral to the inventory and maintenance management program because it allows the USSS to seamlessly move furniture between each of the various offices when the needs of an individual office within the USSS change. In staying with one manufacturer, the USSS preserves the usefulness of the product we have and it provides maximum flexibility for future modifications and reconfigurations using consistent, compatible, and interchangeable components.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The Contracting Officer has determined that issuing the proposed delivery order to Kimball International Marketing, Inc., c/o MOI, Inc., for the Kimball office furniture represents the best value and will result in the lowest overall cost, considering price and administrative costs, to meet the Government’s needs. This delivery order will be placed in accordance with FAR 8.404, “Use of Federal Supply Schedules.” The GSA has already negotiated fair and reasonable pricing rates. Discounts to the GSA schedule contract pricing will be requested. The Contracting Officer and the Contract Specialist will determine the price fair and reasonable prior to issuing the delivery order. The Contracting Officer and the Contract Specialist expect determining the price fair and reasonable from historical pricing or Other than Certified Cost or Pricing Data provided by the vendor.

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

The market research indicates that similar products are not compatible with the existing furniture as the individual components of other furniture products are not interchangeable with the existing furniture to allow for future modifications and reconfigurations. The results of recent market research indicate other companies' similar products lack the particular/unique features required and do not meet the needs of the USSS.

Kimball office furniture is the standardized product line used within the USSS Headquarters Building. It is imperative that a consistent product line and manufacturer be utilized to maintain

LSJ No: FY24-0058 Page 3 of 3 an efficient and cost-effective furniture management plan. This ability is integral to the inventory and maintenance management program. In staying with one manufacturer, the USSS preserves the usefulness of the product we have. This strategy also provides maximum flexibility for future modifications and reconfigurations using consistent, compatible, and interchangeable components.

7. Any other facts supporting the limited-sources justification

There are no additional facts.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for the supplies or services is made.

The USSS AOD will continue to investigate new furniture types for USSS needs that can fit quality and compatibility with the current brand by continuing to conduct market research.

9. USSS intends to post this requirement on SAM.gov pursuant to FAR 8.405- 6(a)(2)(i).

10. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the Limited-Sources Justification, are accurate and complete.

Technical Representative/COR Date

11. Contracting Officer Certification

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief.

09/13/2024

Contracting Officer Date

12. Approval

Pursuant to FAR 8.405-6(c)(2)(xi), I hereby determine the circumstance identified in Section 4 applies.

09/13/2024

Head of the Contracting Activity Date

SHERI L

CORLEY

Digitally signed by SHERI

L CORLEY

Date: 2024.09.13 17:12:44 -04'00'

DANIELLE M

DONALDSON

Digitally signed by DANIELLE M

DONALDSON

Date: 2024.09.13 17:17:37 -04'00'

SALVATORE

SARACENO

Digitally signed by

SALVATORE SARACENO

Date: 2024.09.13 18:00:53 -04'00'

09/13/2024