LSJ - AcuStaf - Wilmington.pdf

VHAPG Part 808.405-6 Limiting Sources Page 1 of 2 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office East

(RPOE), Network Contracting Office 4 (NCO4), located at 1010 Delafield Road, Pittsburgh, PA 15215, in support of VISN 04 VA Health Care System, Wilmington VA Medical Center, located at 1601 Kirkwood Highway, Wilmington, DE 19805. PR .

2. Description of Action: The Wilmington VA Medical Center has a requirement for a firm fixed price order for AcuStaf Labor Management Software. The purchase will include a one-year base period plus four one-year option periods.

Order against: FSS Contract Number: GS-35F-0408X

Name of Proposed Contractor: AcuStaf Development Corporation Street Address: 4300 MarketPointe Drive, Ste. 240 City, State, Zip: Bloomington, MN 55435 Phone: 952-831-4122

3. Description of Supplies or Services:

This proposed action is for the award of a brand-name firm fixed price delivery order for AcuStaf Labor Management Software issued under the GSA contract GS-35-0408X. This is a brand-name-only requirement; the brand-name reference is AcuStaf.

The estimated value of the proposed action is Total estimated value of the base period is

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

VHAPG Part 808.405-6 Limiting Sources Page 2 of 2 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#:

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority:

AcuStaf Development Corporation is the only source for this proprietary software system.

AcuStaf is the only vendor capable of providing a system that meets all of the Government’s requirements. This vendor has an MOU/ISA in place with VA, as well as a BAA and FEDRAMP approval for services in the cloud. They have approval to interface with VA HR systems and HL7 interfaces. This allows them the ability for reporting of Nursing Hours per Patient Day (NHPPD). NHPPD is mandated by the VA through a Directive. No other sources could be found that would meet the Government’s requirements.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e).

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.