LSJ 9.13_Redacted.pdf

VHAPG Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: VA-23-00088493

Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 01, in support of VISN 01 VA Health Care System Station 402 Togus at 1 VA Center, Augusta, Maine. 402-23-3-4810-1476 Asphalt Hotbox

Description of Action:

This Limited Source Justification action seeks to approve a new requirement for a KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer. The request verifies that the KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer meets the specific needs and requirements of the agency. After a comprehensive review, it has been determined that the KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer

Name of Proposed Contractor: KM International, Trius, Crafco

3. Description of Supplies or Services:

The estimated value of the proposed action is $

The Department of Veteran Affairs seeks to procure a KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer, The KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer is a high-quality trailer designed for municipalities and contractors who need to repair asphalt roads, cut-ins, and potholes. This trailer is the ideal solution for jobs that require up to 4 tons of material, as it holds up to 8000 lbs. This professional-grade trailer is constructed of triple welded steel, with a 16-gauge skin, and a 12-gauge asphalt compartment. It features a diesel-fired heater system with 105,000 BTUs, ensuring the load of asphalt millings stays hot from the plant to the job site.

This trailer features dual 7,000lb TORFLEX axles equipped with standard electric brakes, and an 8” channel frame, making this system extremely tough and ready to carry a full load of up to 4 tons of milled asphalt. It also comes with a dual insulated filling door, with cantilever handles for fast and easy filling, and the entire box, including the dual shoveling doors, is insulated with 2”-3” of high-efficiency insulation, ensuring high heat retention.

This trailer also features a thermostatically controlled heating system for better fuel efficiency, and all burner and key components are mounted above the frame and in a steel

Effective Date: 02/01/2022 Page 2 of 3 enclosure, keeping them out of the weather and road grime. The diesel control panel is equipped with a PLC and HMI digital control system, and the control panel has 168 hours (7 days) on a delay timer and a low-temp thermostat.

There are no suitable alternatives to this KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer, as it is a professional-grade trailer specifically designed for municipalities and contractors who need to repair asphalt roads. It is constructed of high-quality materials and comes with a diesel-fired heater system and thermostatically controlled heating system for better fuel efficiency, making it the ideal solution for transporting and maintaining hot mix asphalt (HMA) or cold patch material at a workable temperature for up to 48 hours for transportation and use, or reclaiming bulk stored un-compacted virgin mix overnight (8-10 hours).

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority:

The proposed action seeks to procure the KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer which is a professional-grade hot box trailer that has been specifically designed for municipalities and contractors who need to repair asphalt roads, cut-ins, and potholes.

Effective Date: 02/01/2022 Page 3 of 3

The KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer is constructed of triple welded steel, with a 16-gauge skin, and a 12-gauge asphalt compartment, making it extremely durable and able to transport up to 4 tons of milled asphalt. It features a diesel-fired heater system with 105,000 BTUs, dual 7,000lb TORFLEX axles equipped with standard electric brakes, and an 8” channel frame, making it tough and ready to carry a full load.

Moreover, the trailer comes with a dual-insulated filling door and high-efficiency insulation, which ensures that the load of asphalt millings stays hot from the plant to the job site. The heating system is thermostatically controlled, making it fuel efficient, and all burner and key components are mounted above the frame and in steel enclosures, keeping them out of the weather and road grime.

As such, the KM 8000TEDD C2M2 Hotbox/Reclaimer Dump Trailer is a specialized trailer designed for a particular purpose, with specific features and components that make it ideal for repair work on asphalt roads.

At this time, there are no known alternatives to this trailer that meet the same requirements and specifications. Therefore, brand name or equal will meet this requirement.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e).

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.