LPSSolidWasteCompostingIFB2021-2024.docx

INVITATION TO BID

SOLID WASTE COMPOSTING

146 Maple Street Lexington, MA 02420

Designated Contact:

Debbie Harvey, Procurement Operations Manager

All contacts/inquiries should be made by email to the following address:

dharvey@sch.ci.lexington.ma.us

Solid Waste Composting IFB - #21-5 May 10, 2021

[SS-RSC 2002_OFF1_Doc 01.doc] /

Table of Contents Legal Notice

INVITATION FOR BID - Solid Waste Composting

Lexington Public Schools of Lexington, Massachusetts, acting through Lexington Public Schools, the Awarding Authority (the “Town”), invites sealed bids for Solid Waste Composting at the School Administration Building, 146 Maple Street, Lexington, MA 02420 until 11:00 a.m. on June 3, 2021 at which time they will be publicly opened and read. If attending the bid opening all potential bidders must wear a mask and sit 6 feet apart in the conference room. Bidders who are attending must email Debbie Harvey at dharvey@lexingtonma.org to confirm attendance at the bid opening. Any bidder who does not respond he or she will be attending, Bidder will not be able to attend the bid opening due to regulations during the Covid 19 pandemic and the need to provide planning for adequate space for each potential bidder attending. If bidder cannot attend the bid opening, a list of the bid submissions will be available upon request through Debbie Harvey at dharvey@lexingtonma.org. For questions, information, or bid documents contact Debbie Harvey, Procurement Operations Manager, at dharvey@lexingtonma.org.

Key Dates/Times:

May 13, 2021

Lexington Minuteman Newspaper http://lps.lexingtonma.org (under Quick Links: LPS Procurement/Purchasing) https://www.commbuys.com/bso

(under Quick Links: LPS Procurement/Purchasing) Business Office,146 Maple Street Lexington, MA 02420 Email at dharvey@lexingtonma.org https://www.commbuys.com/bso Goods and Services Bulletin

(under Quick Links: LPS Procurement/Purchasing)

146 Maple Street Lexington, MA 02420

Notification of Attendance At Bid Opening

146 Maple Street Lexington, MA 02420

August 30, 2024 3 Year Term

Table of Contents

Section 1: General Information Overview This is an Invitation for Bids (IFB) issued by Lexington Public Schools to secure the provision of goods and/or services. Lexington Public Schools seeks bids for Solid Waste Composting for Lexington Public Schools. This IFB is issued by Lexington Public Schools to secure solid waste composting services for 9 school buildings. (6) Elementary Schools; (2) Middle Schools and (1) High School. This contract would be subject to change and possibly cancelled if Lexington Public Schools changes its plan to remote learning anytime during the current school year and subsequent years if applicable due to any pandemic related consequences.

List of Lexington Public School Buildings

The number of lunch days in a full school week (subject to change) at each type of school are as follows:

· Elementary Schools: (5) lunch days

· Middle School: (5) lunch days

· High School: (5) lunch days Lexington Public Schools is an affirmative action/equal opportunity employer, and encourages participation from certified minority and women-owned businesses in this IFB. Lexington Public Schools may cancel this IFB, or reject in whole or in part any and all proposals, if Lexington Public Schools determines that cancellation or rejection serves the best interests of Lexington Public Schools.

Availability of Bidding Documents Bid documents will be made available beginning May 10, 2021 at 11:00 a.m. by the following means:

a) By email to dharvey@lexingtonma.org,

b) By phone to Debbie Harvey at 781-861-2580 x68062, or

c) By going to https://sites.google.com/lexingtonma.org/lps-finance-and-operations/procurements-and-contracts

d) Lexington Public Schools, 146 Maple Street (GPS: 328 Lowell Street), Lexington, MA 02420 (M-F 8:00 a.m.-4:00 p.m.).

e) Bid documents will be e-mailed unless delivery via U.S. Mail is specified by the requestor.

f) Goods and Services Bulletin

Bidders shall use complete sets of bidding documents in preparing bids. Lexington Public Schools will not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of bidding documents.

Lexington Public Schools, in making copies of the bidding documents available, does so only for the purpose of obtaining bids on the work of this IFB, and does not expressly or impliedly confer a license or permission of any kind to any person for any other use thereof.

Addenda and Interpretation Prior to the opening of bids, no interpretation of the meaning of the bid documents will be made to any bidder orally. Any apparent inconsistencies, or any matter seeming to require explanation or interpretation in this IFB, must be inquired into in writing and addressed to Debbie Harvey via email at dharvey@lexingtonma.org. No requests will be accepted beyond May 25, 2021 at 10:00 a.m. Written addenda will be emailed to all parties who, according to Lexington Public Schools’ records, have obtained or requested bidding documents and have furnished an email address for such purposes. Absence of “failure” messages electronically transmitted from addressee’s email address will serve as confirmation of delivery of addenda.

Copies of addenda will be made available for inspection at all locations where bidding documents are on file for that purpose and will be posted on the LPS website (http://lps.lexingtonma.org - under Quick Links: LPS Procurement/Purchasing). Each bidder shall be responsible for determining that it has received all addenda issued, and shall acknowledge receipt of all addenda on its Cover Sheet, and failure of any bidder to receive any addendum shall not relieve such bidder from any obligation under its bid as submitted. All addenda so issued shall become part of the bidding documents. All addenda will be posted by June 1, 2021 by 4:00 p.m. Bidders should contact Debbie Harvey via e-mail (dharvey@lexingtonma.org) or phone (781-861-2580 x68062) if they believe an addendum has not been received.

Lexington Public Schools will not be responsible for, and no bidder may rely upon or use as the basis of a claim against Lexington Public Schools, any information, explanation or interpretation of the bidding documents rendered in any fashion except as herein provided.

Section 2: How To Submit A Bid Bid Submittal Every bid must be submitted on the prescribed bid forms, copies of which are included with the bidding documents. All blank spaces on the bid forms shall be filled in, in ink or typewritten, in words or figures.

The bid prices must be listed on the Price Quotation Sheet shall be stated in both words and figures. Where itemized lump sum or unit prices are called for, all such prices shall be provided by the bidder. In the event of a discrepancy between prices written in words and prices written in figures, the written words shall govern. In the event of a discrepancy between the indicated sum of any column of figures and the correct sum thereof, the correct sum shall govern.

Each bid shall be enclosed in a sealed envelope with the following plainly marked on the outside:

“BID FOR SOLID WASTE COMPOSTING – BID #21-5”

If the bid is mailed, the bidder shall enclose its sealed bid in an outer envelope addressed as follows:

FROM: (Bidder’s name and business address)

Bidders must submit one original and one copy of the bid.

The bid shall state the legal name of the bidder and shall be signed in ink by a person or persons legally authorized to bind the bidder to a contract, as follows: (1) if the bidder is an individual, by him/her personally; (2) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and (3) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. The name and title of the person or persons signing the bid shall be typed or printed below the signature(s).

Fax/Electronic Bid Submittal Bids sent by fax or electronic means are not acceptable and will be rejected upon receipt. Bidders will be expected to allow adequate time for delivery of their bid either by air freight, postal service, or other means.

Receipt of Bids All bidders are cautioned to allow ample time for transmittal of bids. Bidders are solely responsible for delivery to and receipt by Lexington Public Schools of bids by the bid deadline. Bids received after the specified time will not be accepted or recognized. The time of receipt will determine the acceptability of mailed bids, regardless of postmark.

Any bid may be withdrawn by the bidder or its duly authorized representative by written notice received by Lexington Public Schools at the address for receipt of bids specified in the Invitation for Bids prior to the time scheduled for the opening of such bids or authorized postponement thereof. No bid may be withdrawn for thirty (30) business days after the opening of general bids. All bid prices submitted in response to this IFB must remain firm for thirty (30) days following the bid opening.

Compliance with Invitation for Bid Bidders must comply with all requirements of this IFB in order to be eligible for contract award.

Lexington Public Schools reserves the right to reject any or all bids if it is in the public interest to do so.

Every bid which does not conform to statutory requirements, or which is on a form not completely filled in, or which is incomplete, conditional or obscure, or which contains any addition not called for, shall be considered invalid and Lexington Public Schools shall reject any such bid.

In addition, Lexington Public Schools may consider informal and may reject any bid which is not prepared and submitted in accordance with all requirements of the bidding documents, or which contains erasures, alterations, additions, errors or irregularities of any kind, or which contains proposed prices for any class or item of work which are, in the judgment of Lexington Public Schools, substantially less or more than the actual cost to complete the work; provided, however, that Lexington Public Schools reserves the right to waive any and all minor informalities or non-statutory requirements.

Subject to the foregoing, if the bid forms, specifications, or any other bid documents require submission of special information or data to accompany bids, and any bidder neglects to furnish such information or data with its bid, Lexington Public Schools may reject the bid of such bidder as incomplete; provided, however, that Lexington Public Schools reserves the right to deem any such omission which is not an omission of substance as an informality for which such bid will not be rejected, and to subsequently receive such information or data prior to award of the contract.

Required Bid Documents All bids are required to contain the following forms fully completed and signed (if applicable):

a. Cover Sheet (Form A);

b. Price Quotation Sheet (Form B);

c. References (Form C);

d. Non-Collusion Affidavit (Form D);

e. Tax Compliance Certification (Form E);

f. Certificate of Authority (Form F);

g. Disclosure of Lobbying Activities Form (Form G);

h. Certificate Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion (Form H);

i. Corporate/Partnership Form (Form I); and

j. A W-9 Form.

Modifications to Bids A bidder may correct, modify, or withdraw a bid by written notice received by Lexington Public Schools not later than the close of business on the day before the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled “Modification No.__.” Each modification must be numbered in sequence, must reference the original IFB and must be signed by the same person who signed the Lexington Public Schools Name of Bid Price Quotation Spreadsheet or a surrogate so authorized in writing.

After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of Lexington Public Schools or fair competition as determined by Lexington Public Schools.

Bid Opening Sealed bids will be accepted at Lexington Public Schools, 146 Maple Street, Lexington, MA 02420 until 11:00 AM as read on the clock in the mailroom on June 3, 2021 and when and where they will be publicly opened and read aloud. Bids will be opened publicly at the place and time stated in the IFB or the authorized postponement time. Bidders or their authorized representatives are invited to be present. Bids will be made available for inspection on-site for a reasonable period of time after all bids are opened.

If attending the bid opening, all potential bidders must wear a mask and sit 6 feet apart in the conference room. SPECIAL NOTE: Bidders who are attending must email Debbie Harvey at dharvey@lexingtonma.org by 10:00 a.m. on June 2, 2021 to confirm attendance at the bid opening. Any bidder that does not respond he or she will be attending by the date above, Bidder will not be able to attend the bid opening because of the need to provide planning for adequate space for each potential bidders attending. If bidder cannot attend the bid opening, a list of the bid submissions will be available upon request through Debbie Harvey at dharvey@lexingtonma.org.

If at the time of the scheduled bid opening, the designated site is unavailable due to circumstances beyond the control of the Lexington Public Schools, the bid opening will be automatically postponed (with or without notice to potential bidders) until 11:00 a.m. at the same location on the next normal business day that the designated site is available.

Section 3: Bidder Requirements Performance Capabilities Bidders must be capable of providing the specified goods and services on schedule, in working order, in an intact and undamaged condition, and providing any support services in a professional and workmanlike manner. Time of performance is critical to this IFB. Bidders must reassure Lexington Public Schools of their capacity to perform within the timeframe set out in this IFB.

Qualification of Bidder In order to be considered for the award of this IFB, bidders must demonstrate competency in the business of providing the goods and/or services specified in this IFB by conformance with the following criteria:

a. Bidder must have a verified experience record acceptable to Lexington Public Schools, including having successfully performed similar size and scope of work as listed in this bid.

b. Bidder must not have defaulted on or failed to perform any contract within the last three (3) years.

c. Bidder must receive favorable ratings or reviews from references.

d. The product or service offered must meet the requested specifications.

e. Bidder must hold all applicable State and Federal permits, licenses and approvals.

References Bidders must provide a complete list of all jobs performed in the past three (3) years that are similar in size and scope to this project. Any omission will be considered grounds to invalidate the proposer’s bid. Use the form marked “REFERENCES” in this bid (Form C) and provide the following information for each reference:

a. Contact Person

b. Street Poor references may be used as a basis for determining that a vendor is not a responsible bidder. The Lexington Public Schools may act as its own reference.

c. City, State, Zip

d. Email Address

e. Phone Number Subcontractors Proposer must supply a list of subcontractors to be used during the contract, if applicable.

Taxes Lexington Public Schools is exempt from Town, County, State and Federal/Excise Taxes. Certificates will be issued upon request. Any appropriate taxes shall be shown as a separate item on each Bid. Bidder shall obtain all appropriate tax exemption certificates from Lexington Public Schools. No contract may be entered into with any party that has not filed and paid all taxes required under law. This certification is to be included with the sealed bid. Failure to submit a statement of compliance will result in the bid being disqualified.

“Or Equal” Bids An item at least equal to one or more that are named or described in the specifications may be offered by a bidder. To determine if the materials or articles proposed by the bidder are equal to those specified, Lexington Public Schools shall consider whether the materials or articles proposed are at least equal in quality, durability, appearance, strength and design to the material or articles named or described and will perform at least equally the functions imposed by the design for the project; and conforms substantially, even with deviations, to the detailed requirements of the specifications. The name and manufacturer’s published product specifications establishing product equality must accompany “Or Equal” Bids. Acceptance of “Or Equal” Bids shall be at the sole discretion of Lexington Public Schools, whose decision shall be final.

Section 4: Award and Contract Rule of Award The Contract for Services (the “Contract”) (Form J) will be awarded to the lowest responsible and eligible bidder offering the most advantageous bid for three years, as solely determined by Lexington Public Schools. Such bidder shall have complied with the minimum requirements of this bid invitation and possess the skill, ability and integrity necessary for the faithful performance of the work and comply with all applicable provisions of law.

The term “lowest responsible and eligible bidder” shall mean the bidder (1) whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary for the faithful performance of the work, as determined by Lexington Public Schools; and (2) who shall certify that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work.

In the event of a tie, Lexington Public Schools will flip a coin assigning “heads” to the bidder whose company name is alphabetically first.

Timeframe for Award Award of the Contract will be made within thirty (30) business days after (i) the opening of bids or (ii) the receipt by Lexington Public Schools of any approvals necessary from federal or Commonwealth agencies in connection with the project, whichever is later. All proposal prices submitted in response to this RFP must remain firm for thirty (30) days following the bid opening or until a Contract is executed, whichever occurs first.

Reserved Rights As it deems best serves the interests of the Lexington Public Schools, Lexington Public Schools reserves the right to:

a. Cancel this IFB at any time, with or without notice to prospective bidders. Reasonable efforts will be made to give timely notice.

b. Accept or reject, in whole or in part, any and all bids as permitted by law.

c. Waive or adjust non-statutory bid requirements before or after bids are opened, while also being non-prejudicial to the interests of fair competition.

Contract The successful bidder will be notified in writing, by mail or otherwise, that its bid has been accepted and that it has been awarded the Contract. The successful bidder shall execute the Contract (Form J) within ten (10) days after presentation of the Contract to the bidder or notice to the bidder that the Contract is ready for execution. Lexington Public Schools shall have no obligation whatsoever to the successful bidder until such Contract is executed. This contract would be subject to change and possibly cancelled if Lexington Public Schools changes its plan to remote learning anytime during the current school year and subsequent years if applicable due to any pandemic related consequences.

A signed contract will result from this IFB, and will remain in effect for the contracted work period or until the purpose of the contract is fully realized. While the contract is in effect, the Procurement Officer acting on behalf of the Lexington Public Schools may continue to place orders for the awarded items at the original bid price.

Term The term of this agreement will be from August 31, 2021 through August 30, 2024. This option is exercisable solely at Lexington Public Schools’ discretion.

Competitiveness And Integrity Lexington Public Schools has assigned control of this bid process to the Lexington Public Schools Business Office to prevent biased evaluations and to preserve the competitiveness and integrity of such efforts. Bidders are to direct all communications regarding this IFB to the Lexington Public Schools Business Office, unless otherwise specifically noted. Attempts by bidders to circumvent this requirement will be viewed negatively and may result in rejection of that bid. The Lexington Public Schools Business Office may refer communications to other parties for clarification.

Right To Know Legislation, M.G.L., Ch. 111f & 454 C.M.R. 21.06 All vendors furnishing substances or mixtures which may be classified as toxic or hazardous, pursuant to M.G.L. c. 111F, are cautioned to obtain and read the statute and regulations referred to above.

Method of Acquisition All items and materials shall be included in the price of services. Lexington Public Schools will issue purchase orders if they deem the Contract useable.

Invoicing and Payments The successful bidder must direct all invoices to:

Lexington Public Schools Finance Office 146 Maple Street Lexington, MA 02420

Lexington Public Schools is tax-exempt. Sales taxes and finance charges will not be paid.

Individual purchase orders will be assigned to the successful bidder from the participating Lexington Public Schools in this IFB and each is to be invoiced separately. All invoices submitted must show the respective Lexington Public Schools’ purchase order number. Payments will be made for all goods/services delivered within 30 days of receipt and acceptance of delivery.

Delivery The delivery time, as stated in the IFB, shall be the time required to deliver the complete item after the receipt of the order or award of the Contract. Lexington Public Schools reserves the right to reject any bid in which the delivery time indicated may delay the operational needs for which the commodity/service is intended.

Warranty The successful bidder shall provide warranties to Lexington Public Schools as more fully described in the Contract attached hereto.

Section 5 – Project Specifications

Scope of Services:

1. Bidder must provide 64 gallon totes/containers. The number of totes/containers required at each type of school are:

· Elementary Schools: (5) totes/containers

· Middle Schools: (7) totes/containers

· High School: (16) totes/containers

2. The number of pickups per week required by contractor at each school building are:

· Elementary Schools: Once a week – Saturdays only

· Middle Schools: Three times a week – Tuesdays, Thursdays and Saturdays

· High School: Three times a week – Tuesdays, Thursdays and Saturdays 3.

Schedule from 2019-2020 School Year and Totes/Containers Per Building

TOTES/

CONTAINERS

4. On average, Lexington Public Schools does about 130 tons of composting per year for nine school buildings.

5. The Bidder shall change any tote/container and provide a cover. Upon a 24-hour notice, the District may reduce or increase the number of pick-ups for each tote/container and the District will be obligated to pay only for bin services actually received.

6. Pricing should include the cost per tote/container per week. Price must include compostable liners, tote lease and pick up of composting three times a week for 40 weeks starting the week after the first full week of school through the end of June of every contract year for Lexington High School, Clarke Middle School and Diamond Middle School and on Saturdays only for all (6) elementary schools. Vendor will be notified of any additional days needed by June 1 of each contract year. See attached 2021-2022 school calendar with vacation and no school days scheduled throughout the year.

7. The contact person for Lexington Public Schools is Debbie Harvey, Procurement Operations Manager at 781-861-2580 x68062 or dharvey@lexingtonma.org. No additional services to the original contract can be requested unless approved by Debbie Harvey.

Terms and Conditions

Lexington Public Schools may make such investigations as it deems necessary to determine the ability of the bidder to supply the necessary equipment, and the bidder shall furnish to Lexington Public Schools all such information and data for this purpose as Lexington Public Schools may request. Lexington Public Schools reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder, or Lexington Public Schools’ own experience with such bidder, fails to satisfy Lexington Public Schools that such bidder is properly qualified to carry out the obligation of the Contract by supplying the equipment and services contemplated therein. Conditional or qualified bids will not be accepted.

Contractor shall at all times provide sufficient personnel and appropriate equipment to maintain the established scheduled of pickups.

The contractor shall pick up and dispose of composting during the weeks listed on the current school calendar which is attached to this RFQ. This schedule may be amended from time to time to reflect changes in the District’s requirements and will become part of the agreement for this service. The District reserves the right to change services by increasing or decreasing tote/container size, quantity of totes/containers or frequency of pick-ups according to District needs. Fees for services shall be equitably adjusted to reflect changes in tote/container sizes, quantity of totes/containers or frequency of pick-ups.

Contractor shall not pick up composting during vacation weeks which is listed on Lexington Public Schools’ School Calendar which is included in this RFQ. Please note: If pick up is scheduled on a holiday in which contractor’s company celebrates, please pick up the following scheduled school day and adjust schedule accordingly.

Two weeks prior to the start of the contract, contractor shall be allowed to place totes/containers in required locations at each school building. Contractor must consult with the custodian in each school building two weeks before delivering the totes/containers in order to be directed where the totes/containers should be placed at each school building. Below is the list of each custodian’s contact information located at each building.

Lexington Public Schools Deliverables:

1. Lexington Public Schools will store the toters/containers in an outdoor loading dock/area. This location will vary at each school property so contractor should communicate with each custodian on where the pick-up location is located at each building.

2. Lexington Public Schools and its representative volunteers will, to the best of their ability, ensure that only compostable food waste, organic matter, food-soiled napkins, paper towels and all waste compostable food ware (trays, bowls, plates, cups, containers, straws, utensils, paper bags, pizza boxes, etc.) generated at Lexington Public School Buildings. Compostable food ware shall be certified by Biodegradable Products Institute, Compost Manufacturing Alliance and TUV, a European-based compostable certification company.

3. Community Groups: During the school year, several community groups use our school buildings outside of regular school hours for events with food may use the totes/containers to collect compostable waste products. These community groups will provide the following to contractor when contacted:

a. The community group will contact contractor for a special pick up in a timely manner that contractor agrees to.

b. The community group ensures, to the best of its ability, that only compostable waste products are deposited into the totes/containers.

c. Contractor will charge the group separately from Lexington Public Schools for the cost of this special pick up.

d. Special pickups at any Elementary Schools must happen outside of regular school hours.

e. Community group pick up pricing should be included on the Price Quotation Form.

Contractor Deliverables

1. Contractor will haul compost waste to a commercial/industrial composting facility where it is turned into soil-like compost. Lexington Public Schools prefers contractor NOT to haul compost to make sludge or slurry to be processed in a wastewater facility or anaerobic digester. Lexington Public Schools prohibits contractor from disposing the compost in a landfill or incinerator as that will defeat the purpose of food/organic waste diversion.

2. Bidder must have a verified experience record acceptable to Lexington Public Schools, including having successfully performed similar size and scope of work as listed in this bid.

3. Bidder must not have defaulted on or failed to perform any contract with the last (3) years.

4. Bidder must receive favorable ratings or reviews from references.

5. The product or service offered must meet the requested specifications.

6. Bidder must hold all applicable State and Federal permits, licenses and approvals. These documents must be available for review by Lexington Public Schools if bidder is awarded the contract.

7. Contractor will communicate to Lexington Public Schools a list of acceptable compostable food waste, etc. in the bid submitted. Any changes to the compostable approved list throughout the year must notify Lexington Public Schools two months in advance to make such changes in order for Lexington Public Schools’ Food Service Department can change sourcing.

8. All toters shall be lined with a compostable liner, secured by a band. Each time a toter/container is emptied it shall be lined with a new compostable liner and secured by a band.

9. Each of the nine schools shall be provided with (10) ten additional 64 gallon compostable liners to be used in the unlikely event that the totes/containers that the totes/containers are not emptied on the expected schedule.

10. All totes/containers shall be cleaned with a non-toxic cleaning agent by contractor at least twice, once one week before school starts and once during the week of April vacation week. Requests can be made outside of these two cleanings, if Lexington Public Schools deems the totes/container are in need of cleaning due to spillage outside of the liners or if totes/containers have a strong odor and needs to be cleaned.

11. Contractor will provide a monthly invoice which will include the following information:

a. Number of toters being picked at each school

b. Estimated volume or weight of hauled compost

c. Certificate or statement that verifies the commercial compost facility the compost has been hauled to. This certificate or statement must be submitted with bid documents. If any changes are made throughout the school year to where the compost material will be hauled off to, please notify Lexington Public Schools in advance of this change and a new certificate listing the new facility where the compost will be hauled to and submitted Lexington Public Schools.

Insurance With the award of the Contract, the successful bidder shall submit Certificates of Insurance to Lexington Public Schools to prove that it has certain minimum coverages as more fully described in the Contract attached hereto.

2021-2022 SCHOOL CALENDAR

Form A – Cover Sheet Town of Lexington

LEXINGTON PUBLIC SCHOOLS

Instructions to Bidders

SOLID WASTE COMPOSTING SERVICES

From:

(Name of Bidder)

(____) a corporation, organized and existing under the laws of the state of __________________

(____) a partnership

(____) a joint venture

(____) an individual doing business as _____________________________________

By submitting this bid the undersigned represents to Lexington Public Schools that it has examined and understands the Invitation for Bid, forms, and all other documents in this bidding package. By submitting this bid, the undersigned agrees that it shall be subject to the jurisdiction of the courts of the Commonwealth of Massachusetts with respect to any actions arising out of or related to this bid or any contract that may be entered into based upon this bid, and that any such actions commenced by the undersigned shall be commenced in the courts of the Commonwealth of Massachusetts. A bidder wishing to amend this bid after transmittal to Lexington Public Schools may do so only by withdrawing this bid and resubmitting another bid prior to the time for opening bids.

The undersigned proposes to furnish all labor and materials required for the work of the contract referred to above for the prices stated on the attached Price Quotation Sheet, which prices are incorporated by reference into this bid.

The undersigned agrees that, if selected, it will within ten (10) days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by Lexington Public Schools, execute a contract substantially in the form attached to the Invitation for Bids (Form J) and in accordance with the terms of this bid.

The bid includes the addenda as numbered below, which bidder acknowledges receipt of:

No. Dated:

No. Dated:

No. Dated:

Authorized Signature Date

Print Authorized Name

Contact Name for Bid Questions:

Contact Name Email of Contact Person

Company Name Contact Person Phone Number

Address State Zip Code

Contact Email Address

Form B – LPS Solid Waste Composting Price Quotation Sheet

Lexington Public Schools is requesting bid pricing from providers of solid waste composting in school buildings. Any bids submitted after IFB due date will be deemed disqualified. Bid pricing can be submitted by mail only. Fax copies of quotes will not be accepted.

2019-2020 data

2021-2022 Cost Per # of 64 Gallon Containers 2022-2023 Cost Per # of 64 Gallon Containers 2023-2024

Total Cost for 2021-2022

Total Cost for 2022-2023

Total Cost for 2023-2024

Total Cost of Bid for Three Contract Years

Please state which Commercial/Industrial Composting Facility Bidder uses to haul compost waste where it is turned into soil-like compost and address of facility.

Contact Name, Phone Number and Email Address of Commercial Industrial Composting Facility Bidder uses to haul compost waste where it is turned into soil-like compost.

Contact Name Phone # Email Address

Submitted by:

Title Company Name

Form C - References

Bidders must provide a complete list of jobs performed in the past three (3) years that are similar in size and scope to this project. Any omission will be considered grounds to invalidate the proposer’s bid.

1.

Contact Name:

Street:

City, State & Zip Code:

Email Address:

Phone Number:

2.

Contact Name:

Street:

City, State & Zip Code:

3.

Contact Name:

Street:

City, State & Zip Code:

Form D - Certificate of Non-Collusion The undersigned certifies under penalties of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “'person'” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Signature of individual submitting bid)

(Name of business)

Date

Form E – Tax Compliance Certification Pursuant to M.G.L. c. 62C, § 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

*(Individual or Corporate Name)

By: (Corporate Officer)

**Social Security Number or Federal Identification Number

Date

*Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant, and separate forms completed by each subcontractor.

**Your Social Security Number and Federal Identification Number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of M.G.L. c. 62C, § 49A.

Form F - Certificate Of Authority At a duly authorized meeting of the Board of Directors of (name of corporation) held on * (date) at which all the Directors were present or waived notice, it was voted that (name), (office) of this corporation, be it he or she, hereby is authorized to execute bid documents, contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any bid document or contract or obligation in this corporation’s name on its behalf under seal of the corporation, shall be valid and biding upon this corporation.

ATTEST:

(clerk or secretary)

Place of Business:

I certify that I am the clerk/secretary of the ____________________________________ and that _______________________________ is the duly elected _______________________________ and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

ATTEST:

(clerk or secretary)

Date:** ___________________________________

Form G - Disclosure Of Lobbying Activities Form

Form H - Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion

Form I - Corporate/Partnership Form NOTE: If the bidder is a corporation, indicate state of incorporation; if a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address. Use the following spaces:

If a Corporation:

Incorporated in what state:

President:

Treasurer:

Secretary:

If a foreign corporation (incorporated or organized under laws other than laws of the Commonwealth of Massachusetts), is the corporation registered with the Secretary of State of Massachusetts?

Yes ____ No ____ If a Partnership: (Name all Partners) Name of Partner:

Residence:

Name of Partner:

Residence:

Name of Partner:

Residence:

If an Individual:

Name:

Residence:

If an Individual doing business under a firm name:

Name of Firm:

Name of Individual:

Business Address:

Residence:

Other form of business organization:

image2.emf

2021 – 2022 Academic Calendar for Families

Last updated: Apr 7 v. 1.6.180 Approved 3.9.2021 Revised 4.7.2021

AUGUST 2021 SEPTEMBER 2021 Important Dates

M T W T F M T W T F School Start 2021

● Aug 30 Teachers Only

● Aug 31 First day of school for all students

Schools Closed for Students PK – 12

● Sep 3 Schools closed; Offices open

● Sep 6 Labor Day

● Sep 7 Rosh Hashanah

● Sep 16 Yom Kippur

● Oct 11 Indigenous Peoples’ Day

● Nov 11 Veteran’s Day

● Nov 25 & 26 Thanksgiving

● Dec 24 Christmas Eve

● Jan 17 Martin Luther King, Jr. Day

● Feb 21 President’s Day

● Mar 11 Professional Learning-LLT

● Apr 15 Good Friday

● Apr 18 Patriot’s Day

● May 30 Memorial Day

● Jun 19 Juneteenth (observed June 20)

Scheduled Half-Days for Students PK – 12 (/)

All Friday’s are half-day dismissal for Elementary Schools

● Sep 9 Professional Learning

● Nov 24 Students and staff half day

● Jan 13 Professional Learning

● Mar 10 Professional Learning

● May 19 Professional Learning

● Jun 21 Last day of school (if no cancellations)

Breaks – Schools Closed for Students

● Dec 24 – 31 December Break

● Feb 21 – 26 February Break

● Apr 18 – 22 April Break

2 3 4 5 6 1 2 3 9 10 11 12 13 6 7 8 9 10

16 17 18 19 20 13 14 15 16 17

23 24 25 26 27 20 21 22 23 24

30 31 27 28 29 30

OCTOBER 2021 NOVEMBER 2021

1 1 2 3 4 5

4 5 6 7 8 8 9 10 11 12

11 12 13 14 15 15 16 17 18 19

18 19 20 21 22 22 23 24 25 26 25 26 27 28 29 29 30

DECEMBER 2021 JANUARY 2022

1 2 3 3 4 5 6 7

6 7 8 9 10 10 11 12 13 14

13 14 15 16 17 17 18 19 20 21

20 21 22 23 24 24 25 26 27 28

27 28 29 30 31 31

FEBRUARY 2022 MARCH 2022

1 2 3 4 1 2 3 4

7 8 9 10 11 7 8 9 10 11 14 15 16 17 18 14 15 16 17 18

21 22 23 24 25 21 22 23 24 25

28 28 29 30 31

APRIL 2022 MAY 2022

1 2 3 4 5 6

4 5 6 7 8 9 10 11 12 13

11 12 13 14 15 16 17 18 19 20

18 19 20 21 22 23 24 25 26 27

25 26 27 28 29 30 31

JUNE 2022 JULY 2022

1 2 3 1

6 7 8 9 10 H4 5 6 7 8

13 14 15 16 17 11 12 13 14 15

20 21 22 23 24 18 19 20 21 22

27 28 29 30 25 26 27 28 29

Please note: Parent-Teacher Conferences at Clarke, Diamond and LHS are NO school days for students in those buildings only. Parent-Teacher Conferences at the elementary level are half days for students. Schools will share conference dates and times with families directly.

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