LPPS High School Cafe Floor Tile Replacement Bid 2019.pdf

APRIL 3, 2019

LINCOLN PARK PUBLIC SCHOOLS

INVITATION TO BID

2019 TILE REPLACEMENT

Bid Due Date: Monday, April 29, 2019 at 11:30 A.M.

Bids are being solicited for the REPLACEMENT OF FLOOR TILE at the Lincoln Park High School cafeteria as set forth in this invitation. Enclosed are general conditions, specifications and other information necessary to respond to this request.

All bidders are notified that invitations to bid issued by LINCOLN PARK PUBLIC SCHOOLS will bind bidders and successful bidders to the terms and specifications set forth and such terms and specifications will form the basis for each purchase contract awarded.

All bids must be submitted to the LINCOLN PARK PUBLIC SCHOOLS Finance Department, as designee of the Board of Education, no later than 11:30 A.M., Eastern Daylight Savings Time, on Monday, APRIL 29, 2019 (bid closing) at which time they will be publicly opened and read aloud. No recommendation for award will be made at this time. The Board of Education will not consider or accept a bid received after the date and time specified for bid submission.

After review of the proposals, the Finance Department will make a recommendation to the Buildings and Grounds Committee and then to the Board of Education who will either award or reject the bids at a regularly scheduled meeting.

Under school code 380.1267, all bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder and any member of the Board of Education or the Superintendent of the District.

Additionally, as required by Public Act 517 of 2012, all bids must be accompanied by a sworn and notarized statement certifying that the bidder is not an Iran Linked Business. Bids not accompanied by these sworn and notarized statements will not be accepted by the Board. Failure to comply will result in automatic bid disqualification and non-acceptance of the bid. These statements are included as part of this Invitation.

A mandatory pre-bid meeting shall be held at the High School located at 1701 Champaign, Lincoln Park, MI 48146 on Wednesday, APRIL 17, 2019 at 2:00 p.m. At that time, the project scope will be discussed by Ron Revoir, Lead Maintenance. Contractors are required to visit the site, accompanied by Ron Revoir. A dimensioned floor plan and materials selection specification will be provided at the pre-bid meeting.

It is the intent of LINCOLN PARK PUBLIC SCHOOLS to award the bid to the lowest responsive and responsible bidder, provided the bid proposal has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to split awards by item; to select one or more firms to perform the project; to waive any informalities or irregularities therein; for reasons of establishing uniformity or for any reason, and to accept bid proposals which, in its judgment, are in its own best interest, which includes awarding the contract to other than the low bidder(s). If either a unit price or extended price is obviously in error or one is obviously correct, the incorrect price will be disregarded.

The Bidder shall immediately notify LINCOLN PARK PUBLIC SCHOOLS upon discovery and in every case prior to submitting its Bid, of every error or omission in the bidding documents that would be identified by a reasonably competent, diligent Bidder.

Prices bid are to be F.O.B. Lincoln Park, Michigan.

All bids shall be firm and not withdrawn for ninety (90) days from the date of the bid closing.

For bids to be considered they must meet or exceed all specifications herein.

Each proposal must be accompanied by a certified check or bid bond issued by a qualified surety in the amount of five percent (5%) of the total sum of the bid as a guarantee of bidder’s good faith. In the event a certified check is submitted, it shall be made payable to “Lincoln Park Public Schools”.

A successful bidder whose total bid equals or exceeds $50,000 will be required to furnish a satisfactory Performance and Labor and Material Payment Bond issued by a qualified surety in the amount of 100% of the bid price within ten (10) days after notice of the award. The performance bond must guarantee the faithful performance of all provisions within the Invitation to Bid based on the owners satisfactory and agreed upon time frame. The payment bond must guarantee the payment and protection of claimants supplying labor and/or materials to the principal contractor or his subcontractors in the prosecution of the work provided for in the contract.

All bids must be submitted on a proposal or quotation form (as determined by the Bidder) and signed by the Bidder. No oral, telephonic, telegraphic, electronic or facsimile proposals will be considered.

Bids shall be submitted in a sealed envelope that contains one (1) original and one (1) copy of the proposal/quotation form (as determined by the Bidder), the bid signature page, the references form, the bid bond or certified check, the notarized familial relationship statement, and the notarized compliance statement and shall be addressed to the attention of:

Angela Black, Director of Finance

2019 TILE REPLACEMENT

1650 CHAMPAIGN ROAD

LINCOLN PARK, MI 48146

Please address all questions regarding the Invitation to Bid to Ron Revoir, Lead Maintenance, at 313-363-0506 or at Ronald.Revoir@lpps.info.

GENERAL CONDITIONS:

1) LINCOLN PARK PUBLIC SCHOOLS Board of Education Policy prohibits smoking throughout buildings, grounds and vehicles.

2) All work must be guaranteed against defects, in workmanship and materials, for a period of three (3) years from completion.

3) Bidder agrees to accept responsibility for loss or damage to any person or entity, and to protect, defend, indemnify, hold harmless and release LINCOLN PARK PUBLIC SCHOOLS, and its officers and employees from and against any and all losses, expenses, actions, claims, damages, disabilities or the cost of litigation that are asserted by any person or entity to the extent arising out of the negligent acts or omissions or willful misconduct in the performance by the bidder hereunder, whether or not there is concurrent negligence on the part of LINCOLN PARK PUBLIC SCHOOLS, but excluding liability due to the active negligence or willful misconduct of LINCOLN PARK PUBLIC SCHOOLS. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for bidder or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

4) Bidder agrees that it is their responsibility and not the responsibility of LINCOLN PARK

PUBLIC SCHOOLS to safeguard their property or the property and materials of all employees, consultants or subcontractors used or in possession while performing under this contract. Further the bidder agrees to hold LINCOLN PARK PUBLIC SCHOOLS harmless for any loss of such property and materials used by any such persons pursuant to the bidder’s performance under the contract or which is in their possession.

GENERAL CONDITIONS (continued):

5) The successful bidder agrees, at its sole cost and expense, to purchase and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract. The Board reserves the right to request increased limits and coverage to protect the interests of LINCOLN PARK PUBLIC SCHOOLS. The bidder shall not commence work under the contract until it has obtained and presented all insurance required; nor shall the bidder allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained and presented.

The bidder shall purchase and maintain insurance as stated in the bid from a company or companies licensed to do business in the State of Michigan that will name and protect both LINCOLN PARK PUBLIC SCHOOLS and the contractor from claims which may arise out of or as a result of the bidder’s operations under the contract, whether such operations be by it or by any subcontractor, or by anyone directly or indirectly employed by and of them, or by anyone whose acts of them may be liable.

Commercial General Liability Insurance: On an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A) Contractual Liability; B) Products and Completed Operations;

C) Independent Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

Workers’ Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If bidder or its employees will use motor vehicles to satisfy its responsibilities under this contract, then bidder must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law.

If an insurance coverage furnished by the bidder is on a “claims made” basis, the bidder shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract. In addition, bidder shall include the following as additional insured: LINCOLN PARK PUBLIC SCHOOLS including its elected and appointed officials, employees, and volunteers.

6) Although LINCOLN PARK PUBLIC SCHOOLS is tax exempt, materials furnished to contractors are taxable to them.

7) Vendor shall include an itemized unit cost parts/materials list attached to the proposal/quotation form.

8) Bid prices shall include all delivery charges and all materials, supplies and labor needed for installation.

9) Bid price shall include removal of all debris.

10) All proposals submitted shall remain firm for ninety (90) days after the date of bid opening.

11) Any deviation from the specifications set forth must be clearly detailed on the Bid Proposal Form; otherwise, it will be considered that items offered are in strict compliance with these specifications and the scope of work presented at the pre-bid meeting, and successful bidder will be held responsible therein.

12) The Board of Education reserves the right to accept or reject any or all bids, to split awards by item, or to select one or more firms to perform the project.

13) This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

14) No member of LINCOLN PARK PUBLIC SCHOOLS Board of Education, or any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services or any portion of the profits thereof to which it relates.

15) It is mandatory that bidders sign and include the enclosed “sworn and notarized statements” with the bid disclosing any familial relationships (P.A.

232) and certifying compliance with the Iran Economic Sanctions Act (P.A.

517).

16) The Bidder or its representative shall make personal investigations of the site of the work and of existing structures and shall determine to its own satisfaction the conditions to be encountered, the nature of the ground, the difficulties involved, and all other factors affecting the work proposed under this Contract. The Bidder to whom this Contract is awarded will not be entitled to any additional compensation unless conditions are clearly different from those which could reasonably have been anticipated by a person making diligent and thorough investigation of the site.

In no case will a Bidder be allowed the benefit of extra compensation or time to complete the work under this Contract for extra expenses or time spent as a result of the error or omission.

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary or used for the execution and completion of the work. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and materials shall be of the highest quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

17) The Contractor shall at all times enforce strict discipline and good order among its employees, and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned.

18) No permits are anticipated for this project. However, if any permits are required, such permits will be reimbursed to the contractor by the School District.

19) The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the contract documents are at variance with those requirements, it shall promptly notify the Supervising Professional in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work.

20) All work within the specifications including all restoration must be completed no later than August 18, 2019. Failure to comply with the deadline for completion may result in a back-charge for any damages incurred by LINCOLN PARK PUBLIC SCHOOLS as a result of non-compliance with this requirement.

21) The successful contractor shall receive a purchase order for each location listed in this request.

22) Upon entering into a contract with LINCOLN PARK PUBLIC SCHOOLS, the successful supplier(s) shall not assign or delegate any obligation to another supplier(s) without written consent of LINCOLN PARK PUBLIC SCHOOLS. All subcontractors supplying products or services must be identified within the bid response including name, address, phone number and products or services to be supplied.

If the supplier(s) fails to deliver within the time specified, or within reasonable time as interpreted by LINCOLN PARK PUBLIC SCHOOLS, or fails to make replacement of rejected articles, when so requested, immediately or as directed, LINCOLN PARK PUBLIC SCHOOLS may purchase from other sources to take the place of the item or service rejected or not delivered. LINCOLN PARK PUBLIC SCHOOLS reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. On all such purchases, the supplier(s) agrees to reimburse LINCOLN PARK PUBLIC SCHOOLS promptly for excess costs occasioned by such purchases. Should the cost be less, the supplier(s) shall have no claim to the difference. Such purchases will be deducted from the contract quantity.

In the event that the supplier(s) shall fail, neglect or refuse to perform any or all of the duties, obligations or agreements by it to be performed under these contract documents, LINCOLN PARK PUBLIC SCHOOLS may perform such duties, obligations or agreements or have such duties, obligations or agreements performed and charge all costs thereof or incurred in connection therewith, to the supplier(s) and the supplier(s) shall pay all of said costs to LINCOLN PARK PUBLIC SCHOOLS and, not in limitation of the generality of the foregoing, LINCOLN PARK PUBLIC SCHOOLS may collect the same in any manner authorized by law or may deduct such costs from any monies due or to become due to the supplier(s) or collect the same from the oblige under the performance bond filed in connection with this contract.

In the case that the supplier(s) cannot meet deadlines, LINCOLN PARK PUBLIC SCHOOLS may contract out or perform these duties itself and receive from the vendor the cost incurred. In the case that LINCOLN PARK PUBLIC SCHOOLS employees perform the work, the vendor will pay all labor costs for services specified, plus the IRS mileage rate per mile driven in association with this labor.

SPECIFICATIONS AND REQUIREMENTS

Bidding/Execution

1) All bidders must have a minimum of five years’ experience with installing Tandus tile in a K-12 environment. Provide references on References Form.

2) Installation guidelines must be followed according to manufacturer’s instructions.

3) All bidders must provide a three year warranty on labor.

4) Provide base bid as specified in the dimensioned floor plan and materials selection specification provided at the pre-bid meeting. Alternate bids may be submitted along with base bid for consideration. Sample of material with pattern/color/backing must be submitted along with alternate bid. (Color only samples not acceptable). No alternate bids will be considered that are not accompanied with a base bid of the specified materials above.

5) Remove existing tile and prepare floor to specifications.

6) Remove existing base moldings and replace with new. (4” #83 Midnight)

7) Transition to other surfaces – Where tile meets other floor coverings, create a smooth transition and adequately protect edges with a transition molding that meets all tile manufacturer and ADA requirements.

BID SIGNATURE PAGE

I have examined the Invitation to Bid conditions and specifications herein and agree that if my company is awarded a contract to provide any of the products and/or services sought in this Invitation, my company will provide the District with the products and/or services according to the Invitation to Bid, General Conditions, and Specifications and Requirements of this Invitation and the Bid submitted herewith. Any and all deviations from the Invitation to Bid specifications are in writing and attached.

Submitted By:

Company Name: ____________________________________________

Company Address: ____________________________________________

City, State & Zip: ____________________________________________

Telephone: __________________________________

Fax: __________________________________

Email: ____________________________________________

Representative Name: ____________________________________________

Title: ____________________________________________

Signature: ____________________________________________

Date: ________________________________

Do not write below this line: For District Use Only The following items are enclosed and/or included in the Bid:

Proposal/Quotation Form Bid Bond/Cashier’s Check (5% of Bid)

Bid Signature Page References Form

Itemized Unit Cost Parts/Materials List Familial Disclosure Affidavit

Iran Linked Business Affidavit

References Form

Please list reference contact information, including company name, company address, contact person, and phone number. (Preferably these references should be K-12 school districts.)

COMPANY NAME _____________________________________________________________

COMPANY ADDRESS __________________________________________________________

CONTACT PERSON________________________________ PHONE #___________________

COMPANY NAME______________________________________________________________

FAMILIAL RELATIONSHIP DISCLOSURE (CONSTRUCTION, ADDITIONS AND

RENOVATIONS)

Contractors and/or vendors participating in competitive bids are required to sign a sworn and notarized statement disclosing any familial relationship(s) that exists between the owner(s) or any employee of the bidder and any member(s) of the Board of Education or the Superintendent. Failure to provide notarized statement/signature will result in bid disqualification.

AFFIDAVIT OF BIDDER FAMILIAL RELATIONSHIP

The undersigned, the owner or authorized officer of, ____________________________ (vendor/bidder), pursuant to the familial disclosure requirement stated above and provided in the LINCOLN PARK PUBLIC SCHOOLS advertisement for construction bids, hereby represents and warrants, except as provided below, that no familial relationship(s) exist between the owner(s) or any employee of the firm and any member(s) of the Board of Education or the Superintendent.

If a familial relationship exists, please list and explain:

Bidder/Vendor: __________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: __________________________________________________________________

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of , 2019

_______________________________________, ______________ County, Michigan

My commission expires on:

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Lincoln Park Public Schools Invitation to Bid-2019 Tile Replacement (the “Invitation”) hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Invitation, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder/Vendor: __________________________________________________________

By (officer): __________________________________________________________ (signature)

Name: __________________________________________________________________ (print)

Title: __________________________________________________________________ (print)

Date: ____________________________________________________________________

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of , 2019

_______________________________________, ______________ County, Michigan

My commission expires on: