LPN statement of work.docx

STATEMENT OF WORK: LICENSED PRACTICAL/VOCATIONAL NURSE SERVICES

GENERAL REQUIREMENTS:

The Federal Bureau of Prisons, Federal Correctional Institution, Williamsburg, South Carolina intends to award two individuals or a company a firm-fixed price type contract for the services of a Licensed Practical/Vocational Nurse which meets the requirements outlined in this statement of work for the inmates housed at the United States Federal Correctional Institution Williamsburg, South Carolina, herein referred to as FCl/FSC Williamsburg, located in Salters, South Carolina. General information regarding the Federal Bureau of Prisons (BOP), its facilities, and referenced Program Statements can be located at www.bop.gov .

PLACE OF PERFORMANCE:

Contract services will be performed on-site in the Health Services Department located in the Health Services Units at FCl/FSC Williamsburg, located at 8301 Hwy 521 Salters, South Carolina 29590.

SUBJECT:

The Contractor will provide basic Licensed Practical/Vocational Nurse services to the inmate population at FCl/FSC Williamsburg. These services will be provided in a clinical setting. The Contractor shall plan and conduct health educational programs and provide practical nursing procedures for inmate patients as scheduled and assigned by physicians and mid-level practitioners. The title of Licensed Practical Nurse (LPN), Licensed Vocational Nurse (LVN) and Medical Assistant are used interchangeably contingent upon the state the individual received licensure.

REQUIRED SERVICES:

The services will be provided to convicted male felons in the custody of the Attorney General of the United States. The contractor will coordinate activities and work closely with the Clinical Director, Medical Officer, and Mid-Level Practitioners of the institution in the treatment of inmate patients. The contractor(s) shall be responsible for, but not limited to providing:

Direct patient care services in accordance with legal, ethical, and institutional standards through the evaluation of patients and therapeutic treatment as ordered by Health Services clinical staff. Perform nursing duties within the scope of the current licensure. Administer medications as prescribed i.e., by mouth, intradermal, subcutaneously, or intramuscularly. Assist with distribution of medications at pill line. Monitor and evaluate the response to therapy. Perform skin testing. Perform venipuncture for the purpose of obtaining laboratory specimens. Record and document patient care activities on appropriate records such as health history. Record diagnostic testing, i.e., venipuncture for laboratory studies, visual acuity testing, EKGs (per instructions from mid-level practitioners or physicians). Processing of lab work to include filing on a daily basis. Maintain accurate logs of all reports in accordance with Bureau of Prisons policy to include the accurate and consistent inputting or scanning of medical information in the Bureau Electronic Medical Record (BEMR) and The Joint Commission Accreditation standards. Screen laboratory tests/results for normal/abnormal lab values and notify the physician or physicians). Ensure all sharps are secured, accounted for, stored and disposed of according to institutional and national policy. Assist the mid-level practitioners and physicians in the management and oversight of chronic care clinics. Review clinical records to ensure data is entered legible and in the appropriate section of the medical record.

Possess knowledge of treatment of chronic health problems, i.e., hypertension, diabetes, and asthma. Initiate emergency care as needed according to community standards. Maintain Patient privacy and confidentiality. Adhere to infection control policies and procedures. Possess ability and skill to operate EKG and laboratory equipment. Knowledge of mental health disorders and the ability to screen for gross mood changes. Possess ability to provide basic first aid, prevention care, and guidance in treating a variety of common illnesses/injuries. Perform duties as required but accept only those nursing assignments that are commensurate with his/her educational preparation, training, experience, and nursing licensure laws.

OTHER REQUIREMENTS:

The contract employee may be required to submit to testing for/or provide evidence acceptable to the medical officer or his/her designee of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Health Services Administrator or Assistant Health Services Administrator any adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure as a licensed practical nurse.

SCHEDULE OF PERFORMANCE:

The work schedule will normally consist of 32 sessions per week occurring Monday through Friday between the hours of 7:30 a.m. and 4:00 p.m., excluding Federal Holidays. Each daily schedule will include a 30-minute unpaid lunch break. One (1) session is defined as one (1) hour in length. These hours may be adjusted to meet the variable needs of FCl/FSC Williamsburg and the unpredictable nature of the correctional environment. The contractor shall not exceed 40 hours per week. Specific dates and times of sessions will be determined mutually between the contractor and the Government. The contractor will be available for emergencies as necessary. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When a contractor reports to the institution but is unable to perform services due to such delays, the contractor will be paid for two (2) sessions. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor will be paid for such sessions. In the event of any absence, the contractor will provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy. Partial sessions are not authorized.

SUPPLIES/EQUIPMENT:

In recognition of institution security concerns, the supplies and equipment that the contractor may require while at the institution in the performance of the contract will be furnished by and remains the property of the Government. These supplies will normally include any materials needed to perform the services covered under this contract (i.e., gowns, gloves, surgical masks, safety glasses and personal protective equipment). If the contractor requires special equipment or supplies, a written request may be submitted for consideration. by the Health Services Administrator. The contractor will be required to notify the Health Services Administrator of material and supply needs sufficiently in advance to ensure adequate levels are maintained. Additionally, the Government will furnish all required Government forms to be used in the performance of services. All records maintained by the contractor under this contract will remain the property of the institution.

CERTIFICATIONS AND REQUIREMENTS:

The individual/organization providing Licensed Practical/Vocational Nurse services under this contract award must have graduated from an accredited Vocational Nursing school or program. The Contractor employee shall maintain current licensure as a Vocational/Practical Nurse in the State of South Carolina. One year, or more, of experience in a correctional environment is preferred, but not required. The Contractor must also be certified in Cardio-Pulmonary Resuscitation in accordance with the American Red Cross or American Heart Association and provide a copy of his/her certification. The Contractor will be required to submit a detailed resume with their quote. The qualified individual selected to perform these services on behalf of the Contractor must be identified at the time the quotation is submitted. Failure to submit evidentiary documentation of certifications, qualification, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award.

The Contractor must specifically identify the individuals that will be performing these services under any subsequent contract award. The Contractor must provide proof that their candidate meets all qualifications. The candidate's name and qualifications must be submitted at the time the quote is submitted. Contractor must submit with their quote a resume, photocopies of documents evidencing education, license, and training.

The individual must have experience with medical equipment. In accordance with the Federal Acquisition Regulation (FAR) 37.401(d), and FAR clause 52.237-7, Indemnification and Medical Liability Insurance, the contractor shall maintain and provide medical liability insurance, in a coverage amount acceptable to the contracting officer, which is not less than the amount normally prevailing within the local community for the practical/vocational nursing specialty concerned.

PHYSICAL DEMANDS:

The physical demands of this service are sedentary in nature; however, walking, standing, and sitting are required to accomplish the assigned duties. Occasionally the contract provider will be required to lift boxes and equipment.

UNIFORM REQUIREMENTS:

The contractor must wear appropriate and professional attire at all times. The contractor is responsible for providing his/her own smocks, laboratory coats, surgical scrubs and must be consistent with those worn in the local community.

HEALTH REQUIREMENTS:

The contractor shall provide a Licensed . Practical/Vocational Nurse whom is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other worker, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

METHOD OF PERFORMANCE:

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prison's Health Services Manual, FCl/FSC Williamsburg institutional mandates and the Health Service Unit's policies in the management of all patient encounters. Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Medical Officer, or Mid-Level Practitioner shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, Medical Officer, and Mid-Level Practitioner. The services to be provided are professional in nature, and will be commensurate with The Joint Commission Accreditation of healthcare organizations standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or staff at FCl/FSC Williamsburg. The performance of these services will be monitored by the COTR. The Clinical Director, Medical Officer, Mid-Level Practitioner and/or Bureau of Prisons's (BOP) Physician(s) will retain professional responsibility for all patients referred to medical.

PERSONAL CONTACTS:

Personal contacts are patients requiring medical care services, other medical professionals, paraprofessional civilians, and Bureau employees and the Clinical Director. Personal contacts are for the purpose of treating patients, exchanging of ideas with other medical professionals, discussions of medical treatment plans and other daily contacts relative to his/her work.

PATIENT MANAGEMENT:

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical or dental department. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmate(s). If the situation arises, where inmate(s) are required to be provided information, the Clinical Director, Medical Officer, or Mid-Level Practitioner shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, Medical Officer, and Mid-Level Practitioner.

INMATE MANAGEMENT:

The provision of services under this proposed contract will require frequent and supervised contact with inmates. The Contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The Contractor shall attend Institution Familiarization Contractors Orientation and Training prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training at the contract rate, will be prorated, hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at FCl/FSC Williamsburg. The Contractor will report any infractions of rules and regulations by any inmate to the Clinical Director, Medical Officer, Mid-Level Practitioner, COTR, Health Services Administrator, Assistant Health Services Administrator, or an appropriate Government employee.

RESTRICTIONS ON CONTRACT WORKERS:

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, provide staff escort, participate in inmate accountability, requisition, sign for, or pickup supplies, formulate policy or procedures, or attend meetings, recalls or staff functions.

INSTITUTION SECURITY:

The contractor must agree to all regulations prescribed by ro/Fsc Williamsburg, for the safety, custody, and conduct of inmates. The safety and well-being of inmate/patients serviced by the contractor must remain a priority consideration at all times. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. FCl/FSC Williamsburg shall be responsible for maintaining security of inmates. The custody of Federal inmates remains the primary responsibility of the designated facility (i.e. FCI Williamsburg, SC). The contractor is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt, proper action. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. The contract employee shall attend an orientation program prior to assuming duties at FCI Williamsburg.

PAYMENT OF SERVICES:

The contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment. If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of RCA taxes (7.65%) and the withholding of the individuals taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated. In order to ensure proper preparation of their bi-weekly payment voucher, all hours worked must be documented by the contractor, showing the hours worked during each visit. Documentation will be provided on a "Log of Consultants Visit" form with each entry being signed by the Contractor.

AVAILABILITY OF SERVICES:

The contractor(s) will be required to perform 32 Licensed Practical/Vocational Nurse session visits per week as reflected in the schedule of performance. All Federal Holidays, New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day authorized by the Executive Office will be excluded. Any changes to this schedule shall be coordinated through the COTR, Clinical Director, Medical Officer, Mid-Level Practitioner, Health Services Administrator, Assistant Health Services Administrator, and the Contracting Officer, and will never exceed 32 sessions/hours per week.

MISCELLANEOUS INFORMATION:

In accordance with the Federal Bureau of Prisons Acquisition Policy, Part 37.103(e), the following provisions are applicable to the work being performed in the contract: The service is a contractual arrangement and not a personnel appointment; payment is based on the provision of an end product or the accomplishment of a specific result; the services provided do not constitute an employee/employer relationship; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be closely monitored. This position is a contract position only and does not provide fringe benefits such as Health Care, Retirement, Vacation or Sick Time.