LPMS RFI-Questions.pdf

LMD RFI

1 Synopsis

The Federal Emergency Management Agency (FEMA)’s Logistics Management Directorate (LMD) is conducting market research on available c o n f i g u r a t i o n solutions that will provide efficient, transparent, and flexible logistics capabilities required for improved lifecycle management for various aspects of the Logistics Operation Division (LOD). There are various areas where lifecycle processing management is needed where LOD is working to identify, maintain, and transport items that are provided to eligible disaster survivors. As part of the research, FEMA is issuing this Request for Information (RFI) to gather vendor information pertaining to configuration and implementation of IBM Maximo Mobile for FedRamp Cloud System to address the lifecycle management of various logistics processes with an initial emphasis on temporary transportable housing units (TTHU). FEMA is reaching out to industry to identify configuration and implementation services that may support the agency in achieving its modernization objective for the LOD, but Section 4: Requirements for the TTHU Lifecycle Management System provides the solution functionality being sought initially.

In accordance with Federal Acquisition Regulation (FAR) 10.002(b)(2)(i) this notice is issued for the purpose of market research. This request is for planning purposes only and does not constitute a solicitation or an indication the government will contract for the items contained in this notice. This notice is not to be construed as an acquisition Request for Proposal (RFP), nor is any commitment on the part of the government to award a contract implied, nor does the government intend to pay for any information submitted because of this request. The government does not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this notice. Any response received will not be used as a proposal. FEMA is not, at this time, seeking proposals and will not accept unsolicited proposals.

2 Background

The Federal Emergency Management Agency (FEMA), Logistics Management Directorate (LMD) is the major program office responsible for policy, guidance, standards, execution, and governance of agency logistics support, services, and operations. FEMA is part of the U.S.

Department of Homeland Security (DHS) and is the nation’s preeminent emergency management agency. FEMA’s primary mission is "Helping people before, during, and after disasters." FEMA prepares the nation for all hazards and manages Federal response and recovery efforts following any national incident.

The Logistics Management Directorate (LMD) of the Federal Emergency Management Agency (FEMA) is FEMA’s major program office responsible for policy, guidance, standards, execution, and governance of logistics support, services, and operations. LMD’s mission is to provide an efficient, transparent, and flexible logistics capability for the procurement and delivery of goods and services necessary for an effective and timely response to disasters.

3 Scope

The Federal Emergency Management Agency (FEMA) is seeking information regarding the configuration of IBM Maximo software to address specific requirements outlined in the Temporary Transportable

Housing Units (TTHU) Lifecycle Process Management System (LPMS). FEMA aims to enhance its capabilities in managing TTHU missions efficiently presently there are two different types of TTHU being utilized. FEMA has approximately 6,000 TTHU in inventory at a given time, this number can fluctuate for various reasons.

Recreational Vehicles (RVs) are towable units placed on private, commercial, or group sites. RVs are available for applicants with households of five or less and who need temporary housing for six months or less.

Manufactured Housing Units (MHU) are available in one to three bedrooms, depending on an applicant’s pre-disaster household composition. Multiple TTHUs may be used for larger households. TTHUs can be placed on private, commercial, or group sites for households requiring temporary housing for more than six months.

The TTHU are housed/stored in two locations Cumberland, MD and Selma, AL. Once a Disaster

Declaration for Individual Assistance has been established a TTHU Field Operations Staging Yard will be established. This Field Operations Stagging Yard will then house TTHU until they are placed into use for a

Disaster Survivor at specific location. Once the Disaster Survivor no longer requires use of the TTHU it will either be disposed of or returned into FEMA inventory.

The TTHU LPMS would manage and track all TTHU’s across the entire lifecycle, across seven different domain areas: 1 Procurement/Manufacturing, 2 Storage, 3 Staging, 4 Haul and install, 5 Occupancy and

Maintenance, 6 Deactivation, and 7. Disposition. Each domain will capture multiple lines of information, some of which will overlap into other domains.

LPMS consists of four different environments one production and three non-production integration with other FEMA database type systems will be needed for the sharing of information.

Be advised that all responses to this RFI will be utilized by FEMA to gain an understanding of the products, capabilities, and options available within the market. No feedback will be provided to vendors on their individual responses to this notice.

4 Requirements for the TTHU Lifecycle

Management System

FEMA requires the IBM Maximo software configuration to encompass the following capabilities:

a) Standardized Processes:

Develop standardized methods within the IBM Maximo software for managing, capturing, and retrieving data related to TTHU activities. The system should ensure consistency and accuracy in data management processes.

b) Digital Transformation:

Implement digital transformation features within IBM Maximo to eliminate manual data management in TTHU activities. This should include automation of data entry, processing, and reporting, reducing reliance on manual intervention.

c) Centralized Data Repository:

Configure IBM Maximo to establish a centralized repository for storing historical data associated with TTHU units and work orders. The repository should facilitate easy access, retrieval, and analysis of historical information, ensuring data integrity and completeness.

d) Integration:

Integrate IBM Maximo with other relevant systems involved in TTHU lifecycle management. Seamless integration is vital to ensure data flow and communication between different platforms, enhancing the overall efficiency of the TTHU mission support operations.

e) Data Parameters and Metrics:

Configure IBM Maximo to provide comprehensive data parameters and metrics relevant to

TTHU missions. The software should generate insightful reports and analytics, enabling

FEMA personnel to make informed decisions about missions based on real-time data. These parameters and metrics should cover various aspects of TTHU operations, aiding in strategic planning and resource allocation.

5 Specific Questions

Company Information

1. Please provide following company profile information:

• Point of Contact Name

• Address

• Telephone Number

• Email Address

• Company’s Business Size

• Contract Vehicles

Specific Capability Information

1. FedRamp Cloud System Configuration:

What experience does your organization have in implementing and configuring the IBM

Maximo FedRamp Cloud system?

2. Agile Project Methodology:

Have you previously implemented the IBM Maximo FedRamp Cloud system using an Agile project methodology managed in Jira?

3. IBM Maximo Configuration (s)::

Have you performed IBM Maximo Configuration’s similar to what is described in this document regarding TTHU if so, please provide a description in your response?

4. IBM Maximo Mobile Configuration:

Have you performed IBM Maximo Mobile Configuration’s similar to what is described in this document regarding TTHU if so, please provide a description in your response? Which domains would you recommend be part of the IBM Maximo Mobile configuration?

IBM Maximo Mobile Configuration: Have you performed IBM Maximo Mobile Configuration’s similar to what is described in this document regarding TTHU if so, please provide a description in your response? Which domains would you recommend to be part of the IBM

Maximo Mobile configuration?

5. IBM Maximo Integrations:

Have you integrated information from other external databases to flow automatically and seamlessly into IBM-Maximo? If so, describe the integration process used and the number of databases integrated into a single instance of an IBM Maximo environment.

6. Regarding Personnel:

What would be the key personnel that you believe would make up the team?

how many FTEs do you propose for each of those key personnel?

7. Would you need to utilize sub-contractors to perform the work described in this RFI? If so, how many different sub-contractors would be required?

6 RFI Response Instructions

6.1 Response Format Requested

Your answers must be provided in narrative or tabular format.

Please answer the questions in Section 5 above. As applicable, interested vendors are requested to provide detailed information about their proposed IBM Maximo configuration solution.

Responses should include a technical overview, implementation methodology, relevant experience, and estimated timelines for deployment. Additionally, vendors are encouraged to highlight any unique features or innovations that differentiate their solution.

Responses are to be a maximum of 7 pages.

The responses to this RFI will be reviewed by staff from the FEMA LMD Integrated Project Team (IPT) and potentially used to develop requirements for future acquisitions. After reviewing responses to this RFI, it is at FEMA’s discretion to receive demos from all, some, or none of the responders for the purpose of market research.

6.2 Information for the Response

The release of this RFI does not guarantee that the government will complete an acquisition. This RFI is for information and planning purposes only and does not constitute a solicitation for bids, proposals, or quotes and is not to be construed as a commitment by the government to issue a request for proposal/quote or award of a contract because of this request. This announcement is not a Request for Proposal (RFP) or a Request for Quote (RFQ). The government will not reimburse respondents for any cost associated with information submitted in response to this request.

Small and 8(a) businesses are strongly encouraged to provide responses to this RFI, to assist FEMA in determining the potential levels of interest, competition, and technical capability within the Small Business community.

6.3 How to Deliver the Response

Response Due Date: Responses should be submitted to colin.galvin@fema.dhs.gov no later than 5:00 PM EST, January 24, 2024.

[1] Stafford Act § 408, 42 U.S.C. § 5174.

mailto:colin.galvin@fema.dhs.gov