LPG Prover Unit SOW Schedule A.docx

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STATE OF MICHIGAN

Request for Proposal No. 180000000620 LPG Prover Trailer Unit

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

1. Specifications

1.1 The Contractor must provide the following:

Quantity – 1

Size – 25 Gallon and 100 Gallon Prover Unit Trailer

Color – white

Maximum or minimum dimensions – 5’ x 10’ trailer with equipment mounted

Quality – Built to NIST 105-4 Standards and ASME Section VIII, Division 1. 250 PSI rated.

New or Used - New

Design, performance, or combination – Prover Mount - 5' x 10' Tandem Trailer 7,000 GVWR tandem axle trailer with electric brakes, 12 gauge tread plate deck and flat fenders. Complete trailer powder coated in white. Frame consists of 4" channel with 3" x 4" tongue and 2-5/16" ball coupler. Deck supported with 3" x 3" x 3/8" angle members. 15" wheels with spare tire, DOT compliant lighting and license bracket

Storage Tool Chest - Installed (60 x 24 x 18) diamond plate aluminum construction Market grades Material & manufacturing method - Built to NIST 105-4 Standards and ASME Section VIII, Division 1. 250 PSI rated.

25 Gallon Steel Prover Tank 100 Gallon Steel Prover Tank Fabricated to NIST 105-4 Standards and ASME Section VIII, Division 1. 250 PSI Rated, Test Pressure 375 PSI and coated with primer (not finished painted). Two spirit levels mounted at right angles with two liquid level sight gauges of the reflex type mounted as an integral part of the upper and lower neck. Stainless steel scale plates with permanent markings and units in decimal gallons (0.05 gal graduations). Thermowell with provision for calibration.

Corken CORO-FLO Turbine Pump C12 with 1-1/2" NPT inlet and 1" NPT outlet (C10FD2A) 2 HP 115v Motor with Starter Switch 2 hp, single phase, 115/208/230 volt, 50/60 Hz 100 FT Rubber Jacket Power Cord UL Listed 8 gauge 3 conductor flexible copper strand - Indoor/Outdoor 1" External Bypass Valve 1" external (B166B-1BAU) bypass valve Schedule 80 Piping Assemblies use of flexible assemblies limited and used where applicable Flexible Hose Assemblies used where applicable and limited to 36" or less in length per NFPA 58 Inlet Piping Assembly, (Qty 2) 1-3/4" ACME, SS full port ball valve, 40 mesh strainer, 1-1/4" internal valve Outlet Piping Assembly, (Qty 2) Excess flow valve, 1-1/4" pump inlet, 1" pump outlet Vapor Equalizing Assembly, (Qty 2) 1-3/4 ACME, SS full port ball valve, excess flow valve Vapor Isolation Ball Valve Additional shut off installed prior to hose reel within reach from standing on ground Hoses for Fill and Discharge, (Qty 2) 1" x 40' with A7797 globe valve and extended type coupling Primary Vessel Fittings, (Qty 2) Pressure gauge, thermometer, relief valve, and protective caps Markings and labeling according to DOT operational rules and NFPA 58 Operating Under DOT SP-14272 Special DOT permit allows prover to be transported with LPG residue vapors

(2) Hose Reels, Painted Finish Spring Rewind SPBN818-25-26BTR, top wind/roller assy (1" hose max 50')

Industry Standards - Built to NIST 105-4 Standards and ASME Section VIII, Division 1. 250 PSI rated. Calibration services to NIST Standards - Documentation provided.

The Contractor may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications, if available.

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

The Contractor must describe any recall procedures.

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Time Frames

All Contract Activities must be delivered within 30 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notice provisions of the Standard Contract.

2.2 Delivery

Delivery will be expected within 45 calendar days upon date of order. Delivery will be made at 940 Venture Lane, Williamston, MI 48895.

2.3 Maintenance

On-site maintenance must be performed according the recommended manufacturer maintenance schedule.

2.4 Training

The Contractor must explain its training capabilities and any training that is included in its proposal.

3. Staffing

3.1 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact; must be available for calls during the hours of 8 am to 5 pm EST.

3.2 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

3.3 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

4. Pricing

4.1 Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

6. Delivery

6.1 Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2 Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate.

7. Acceptance

7.1 Acceptance, Inspection and Testing

Product inspection upon delivery.

8. Invoice and Payment

8.1 Invoice Requirements

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2 Payment Methods

The State will make payment for Contract Activities by EFT.

9. Additional Requirements

9.1 Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

9.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Version 1 Revised Date: 7/28/2017