L&P answers to 931 questions.pdf

Date 3/27/2024.

Project Owner: Jim Straub

Description: DCR 931 Lakes & Ponds Design, Assessment and Management

BID# BD-24-1020-DCRCU-DC250-99320

03/21/2024 Sarah Lekatsas/GEI Consultants, Inc.

RFR Checklist Please provide the RFR Checklist as referenced in Section 7.5.1 of the RFR. It is missing from the COMMBUYS attachments.

-the Bidders Response form is included in the COMMBUY posting

03/21/2024 Dan Dunn/Stantec

Consulting Services Inc.

Consultant

Experience

Will consideration be given for non-Massachusetts experience if the bulk of a contractor?s demonstrated MA experience with lakes and ponds management has been completed for DCR?

Yes; any experience outside of New England must have 1 reference.

Inc.

Section 6.1 of the RFR

Regarding the requirement under Section 6.1 of the RFR that each subcategory should have its own 3 or more example projects, does this requirement refer to each of the subcategories 1-13 under Section 3.2.A (i.e., 3 projects should be provided for subcategory 1, 3 projects for subcategory 2, etc.)? Is it recommended that bidders respond to some but not all of these 13 subcategories?

-vendor must include 3 work examples for each sub section (A,B,C,D) if bidding on all 4 subsections, there must 12 examples total

Inc.

Bidder Response Form

Would it be permissible to include additional staff hourly rates/categories on the Bidder Response form in addition to primary/secondary engineers/scientists (i.e., Principals, Admin, GIS staff, etc.)? If permissible, should these rates be added per section of the Bidder Response form, or is a separate comprehensive rate table acceptable?

-no

03/25/2024 Alex Patterson/EA Engineering, Science, and Technology, PBC

New England experience

Please confirm that proposers are able to utilize experience from Massachusetts AND New England to satisfy the minimum 3 references, as stated in Section 3.2 Service Specifications and not just from Massachusetts 6.1.

-yes; any work examples from outside of New England must include 1 reference.

Science, and Technology, PBC

References May proposers use the same reference across multiple subsections if highlighting the project?s specific applicability and focus to the given subsection? In other words, may some of the 12 examples included in the bid be from the same reference?

-yes; if the specific work example references the section that the vendor is bidding on.

Science, and Technology, PBC

Clarify uploads

Please clarify what is intended to be uploaded for Section 4 Implementation Plan and Section 5 Product Catalogs identified in Section 7.5.4.

-N/A this is not needed but had to be included in the form

Science, and Technology, PBC

Resumes Please confirm resumes for key personnel are not requested for this solicitation.

-key resumes will be included in each of the bids that are developed at a later date for specific work that is solicited for.

Science, and Technology, PBC

Engineering and design

Section 1.2 of the RFP indicates the scope of work will include ?engineering and design?? however these elements are not specified in any of the subsections, please clarify what types of engineering and design are anticipated to be requested and under what subsection?

-N/A this is a remnant of the form. Not needed.

Science, and Technology, PBC

Naming convention

Please confirm the naming convention required (Section 7.5.4) for the RFP?s requested documents: Bidder Response Form, Prompt Payment Form, Authorization for Electronic Funds, Environmentally Preferable Products, Authorized Signatory, and W-9.

-all forms will include the vendor company name and address

Science, and Technology, PBC

Org chart Please confirm that the organizational chart should be submitted as a separate document (Section 7.5.4).

-N/A remnant of old form. Not needed