Loon Pond Lodge_Advertisement.pdf

LEGAL NOTICE

Town of Lakeville, Massachusetts

Request for Proposals

LEASE, EVENT MANAGEMENT, FOOD SERVICE AND BARTENDING SERVICE FOR

LOON POND LODGE – TED WILLIAMS CAMP

The Town of Lakeville (the “Town”) is accepting proposals from qualified proposers to enter into a Lease & Event Management Agreement with the Town for event management services, food service and bartending service, for events to be held at the Town-owned building known as the Loon Pond Lodge located at 28 Precinct Street, Lakeville, on the grounds of the Ted Williams Camp, for use for private events and functions to be held within the Lodge building, as well as, limited Town events and functions. The Town is seeking proposals from entities with significant professional event management, food service and bartending experience. The Town wishes to enter into a three (3) year contract with the option to extend for an additional two (2) year term, subject to Town Meeting approval.

Proposal and other procurement documents for this Request for Proposals (“RFP”) will be available beginning August 6, 2026 at 8:00 a.m., and may be obtained from the Lakeville Town Hall’s Town Administrator’s Office located at 346 Bedford Street, Lakeville, MA, between 8:00 AM and 4:30 PM Monday through Thursday and 8:00 AM to 12:00 PM on Fridays, or by making a request to the Town’s Management Analyst either by phone at (508) 946-8803 ext. 4 or by email at esurette@lakevillema.org.

Site visits will be by appointment only. If you would like to schedule a site visit, please contact Emily Surette by email at esurette@lakevillema.org or by telephone at (508) 946-8803 ext. 4. Site Visits will be held up to Thursday, August 20, 2026. Proposers are advised to do their own due diligence, and that neither the Town nor any of its agents or representatives is responsible for representations made at or during the site inspection. Failure to visit and be acquainted with conditions at the Building shall in no respect relieve the proposer from any obligation imposed by their proposal or by contract.

Sealed proposals clearly marked “Management of Loon Pond Lodge – Proposal Submission” and labeled with the name of the proposer must be received at the Lakeville Town Hall delivered to the Town Administrator’s Office located at 346 Bedford Street, Lakeville, MA, no later than Thursday, September 3, 2026, at 2:00 p.m. The price and non-price proposals shall be included in the sealed proposal. Both the Price Proposal and Non-Price Proposal shall be placed in separate envelopes marked, respectively, “Management of Loon Pond Lodge – PRICE PROPOSAL” and “Management of Loon Pond Lodge – NON-PRICE PROPOSAL”, both contained in the single outer envelope marked “Management of Loon Pond Lodge – Proposal Submission.’

Proposals will be opened immediately following the submission deadline. Any proposals received after the specified time will not be accepted. All proposals submitted must be in conformity with all pertinent statutes and regulations of the Commonwealth of Massachusetts.

Any contract issued in response to a successful proposal will be substantially in the same form as included in the RFP and is subject to approval by the Town. Any such contract will be awarded within 30 days of the submission deadline and is subject to the approval of the Town’s Select Board (the “Board”). The time for award may be extended by mutual agreement between the Town and the responsive and responsible proposer offering the most advantageous proposal.

The Town reserves the right to reject all proposals; to waive any minor defects, informalities, or irregularities; and to award any contracts or cancel this RFP if it is in the Town’s best interest to do so.