LogHOUSE 2 Section F DELIVERIES 20240815 FINAL.pdf

Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is a five (5) year ordering period from the date of award. Task Orders issued under this contract shall have their own period of performance identified in the Task Order. Task Orders can be issued that extend beyond the end date of the contract’s period of performance.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The performance of the work for the contract shall commence at the Contractor’s facility, with delivery to locations specified in the Base Contract and Task Orders.

FEMA will facilitate the Contractor’s access to FEMA facilities in order for the Contractor to provide staff at the receiving locations.

F.4 SUMMARY AND OVERVIEW

Section F: Deliveries or Performance includes important details regarding the Deliverables and Required Reports that are associated with the Performance Work Statement presented in Section C: Description / Specifications / Statement of Work. In some cases, the deliverable and / or the forms associated with the deliverables, such as the installation of a Manufactured Home (MH) will be validated by FEMA staff. Additionally, this Section presents a table that associates these Deliverables and Required Reports with Delivery Dates, Delivery Recipients, and whether or not there is a template provided by the Federal Emergency Management Agency (FEMA) for each Deliverable or Report.

F.5 IMPORTANT DETAILS

F.5.1 FEMA FORMS

Upon award, the Contracting Officer’s Representative (COR) will ensure the Contractor has the most up-to-date FEMA forms.

F.5.2 SUMMARY REPORTS AND LOGS

These Reports shall be additive and include all information relevant to the contract work. Once information is included in the Report it will not be deleted, although it may be modified or added to as necessary. Most importantly, the Report shall be in chronological order, with the most recent information on top and the oldest information at the bottom.

F.5.3 HOUSING OPERATIONS MISSION ENTERPRISE SYSTEM (HOMES)

HOMES is the National Emergency Management Information System (NEMIS) Web Application that FEMA uses to prove and track information regarding housing missions.

HOMES may be utilized by the Contractor during a disaster at the request of the COR. Many of the forms identified as “FEMA Forms” below are associated with this system which, upon request by the Government, may require the Contractor to enter all information into the Web Application prior to submitting the forms to the COR. In some cases, the COR may request that the forms be completed by the Contractor but are not entered into HOMES by the Contractor.

F.6 Deliverables and Required Reports Table

Area

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Subcontracting Plan

Within three (3) days of task order award, and as necessary when updated

COR/CO

Prepare and submit a subcontracting plan providing company name(s) and role within the contractor’s work plan. The Plan shall identify business types used and the dollar value of the work allocated to each business type. Small businesses not utilizing subcontractors shall provide a memo stating same. Full and Open Offerors shall include small business’ name, type, category and estimated dollar value of the work allocated to each small business type.

No

N/A

Quality Control Plan

Within three (3) days of award, and as necessary when updated

COR

A copy of the Contractor’s Quality Control Plan is to be provided to the COR. The plan shall discuss how the Contractor plans to manage and mediate all quality issues throughout the entirety of the contract.

No N/A

Quality Control Report

Weekly after task order award COR The Contractor will submit a Quality Control Report to the COR.

The report shall address items including timeliness, suggested remedies for deficiencies, and remedy implementation dates.

No N/A

FEMA TTHU

Transfer Inspection Form

Daily COR

FEMA TTHU Transfer Inspection Form notes changes in custody for an TTHU, including recipient parties. These forms include when a unit is received by the Contractor from the TTHU storage site, when the unit is received at forward staging, when a unit is transported for installation, and when a unit is deactivated and transported to an TTHU storage site. This form is also used to document any and all damage to the unit.

Yes Section J, Attachment 1306

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Transportation of

TTHU

The Contractor will transport an TTHU for the maximum required distance from the Transportable Temporary Housing Unit Storage Site (s) is this TTHUSS now? up to 500 miles within three (3) calendar days of TO issuance and 500 miles for each additional calendar day.

Variable

The transportation of the TTHU shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through the exchange of FEMA Form TTHU Transfer Inspection Form, the Daily Dispatch Log, and / or visual validation of the transportation and delivery of the TTHU.

Yes Section J, Attachment 1102

Daily Dispatch Log

Daily; as requested by the COR COR

The Daily Dispatch Log provides information to FEMA regarding unit transportation and disposition. This log shall include: the Work Order Number; where the unit was received from; where it was transported to; the date and time the unit was received and delivered; the unit bar code; any issues that occurred either when the unit was received or during transport. If the Contractor deems a unit unsuitable for transportation, this log shall include the date and rationale for this determination.

Yes Section J, Attachment 1102

Staging Report on Unsuitable Transportable Tempoary Homes

Daily; as requested by the COR COR

The Staging Report on Unsuitable Transportable Temporary Homes is a detailed report on units that are deemed unsuitable for their intended use. This report shall include: a description of issues with the unit and photographs documenting issues identified with the unit.

Yes Section J, Attachment 1101

Staging Operations Report

Daily COR

The Staging Operations Report is required when the Contractor maintains a forward staging area. This report shall include: the unit bar code; the date and time the unit is received; the condition of the unit when received; the date and time the unit is dispatched from the staging area; and the condition of the unit when dispatched.

Yes

Attachment 1102

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Complete Site Inspection and Site Feasibility Inspection Report

(SFIR)

A priority SFIR is due one (1) calendar day after the work order is issued.

A non-priority SFIR is due three (3) calendar days after the work order is issued.

COR

Site feasibility inspections shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through delivery of Site Feasibility Inspection Reports, Site Feasibility Inspection Summary Reports, and / or visual validation of the Site Feasibility Inspection.

The Site Feasibility Inspection Report is conducted for each private site where a manufactured home may be placed. It includes basic information regarding the location of the site, whether utilities are present on the site, the depth of the frost line, and a sketch of the site (clear and legible hand drawn sketch is sufficient) with measurements of available area and distance to utilities noted. This report shall also include details with regard to any predicted difficulties with the installation of an TTHU on the site.

Yes

Section J, Attachment 1201 and Attachment

Site Feasibility Inspection Summary Report

Daily COR

The Site Feasibility Inspection Summary Report provides an overview of site inspections the Contractor has been requested to provide, and how many have been completed. Information that shall be included in the report includes: the Work Order number;

date and time site inspection requested; date and site inspection complete; indication that site is deemed feasible; indication that site is deemed infeasible, infeasible pending owner action, infeasible pending COR action, withdrawn and no contact. This report shall also include summary totals, including total number of site inspections requested; total number of site inspections complete; total number of site inspections scheduled but not complete; total number of sites deemed feasible; and total number of sites deemed infeasible. This report shall also include information and documentation regarding the frost line.

Yes Section J, Attachment 1201

11 RESERVED

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Commercial Site Feasibility Report

Within one (1) calendar day after completion of commercial site inspection. ED asks why is this w/in 1 day?

COR

Similar to the Site Feasibility Inspection Report, the Commercial Site Feasibility Report will be conducted for each commercial site to assess feasibility of use. There is no SFIR for comm. Sites?

Yes

Attachment 1203

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

TTHUInstallation

- Report

Manufactured Home or HUD Specification Home (MH)/Park Model (PM) is Ready for Utilities (i.e., electric, water, sewer, etc.) within three (3) calendar days of work order issuance.

MH/PM is available for Ready for Occupancy (RFO) inspection within one

(1) calendar day after the unit is energized.

Travel Trailer is available for RFO inspection within two (2) calendar days of work order issuance.

The contractor shall identify and apply for all permits that are required for TTHU installation within 1 business day, unless a deviation is approved by the COR.

If a TTHU Reinstall is necessary, the Contractor shall remove and replace an MHU at the same site within two (2) calendar days of work order issuance.

COR

HUTTHU installation shall be requested by FEMA. The MHU or TT shall be requested by FEMA specifically based on needs of the disaster. FEMA will validate the deliverable either through exchange of Installation Summary Report (ISR), Individual Installation Report (IIR), Ready for Occupancy Checklist (RFO), and/or visual validation of the installation of the MHU or TT.

N/A N/A

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Installation Summary Report

Daily COR

The Installation Summary Report provides a high-level overview of unit installation status and occupancy readiness. Information listed in this report includes Work Order number, street address, city and county, applicant name, whether the unit is approved for activities above basic installation, and the date and time the unit is deemed Ready for Occupancy. This report shall also indicate the intermittent status of the unit, for example that the unit is ready for electrical hookup, and the anticipated date and time of that hookup. Finally, this report shall include information, as necessary, on modification of any work orders.

Yes

Attachment 1301

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Unit Installation Package

Within one (1) calendar day after completion

COR

The Contractor shall submit an Installation Package for each Transportable Temporary Home installation performed. All forms in the package shall be complete and signed.

Private/Commercial Site Install Package: Site Inspection or Commercial Park Feasibility Work Order, Right of Entry, Site Feasibility Inspection or Commercial Park Feasibility Report, Install Work Order, Permit(s), RFO Checklist, FEMA TTHU Transfer Inspection Form, and Unit Installation Report

Group Site Install Package: Install Work Order, Permit(s), RFO Checklist, FEMA TTHU Transfer Inspection Form and Unit Installation Report

The Unit Installation Report shall include any issues with unit installation and photographs documenting the issue. If issue has been resolved, include photographs of the resolution, as well.

Yes

Template for Work Order(s), and Permit(s)

Site Feasibility Inspection Report

Attachment 1202

Right of Entry

Attachment 1204

RFO Checklist

Attachment 1302

(MH)

Attachment 1302

(TT)

Unit Installation Report

Section J, Attachment 1307

Final Ready for Occupancy Checklist

Shall be included with the installation package (#15 above)

COR

Ready for Occupancy status will be determined by FEMA and will include completion of the Checklist. Punch list items that FEMA staff determines must be completed before the unit is Ready for Occupancy are provided back to the Contractor for action. Final RFO checklist shall contain no punch list items.

(MH)

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

MHU

Maintenance - Report

Emergency Maintenance Repair - Emergency repairs shall be initiated within two (2) hours of receipt (24 hours a day, 7 days per week) and the work must be completed as soon as possible. All emergency repair requests received during business hours shall be reported to the COR immediately. Requests received after business hours shall be reported to the COR by 10:00 a.m. on the following workday.

Routine Maintenance Repair - Within 12 hours of receipt of applicant’s call.

Repairs shall be completed within two (2) calendar days of initial phone call.

Preventive Maintenance Inspection and Repair (PMIR) – Shall be conducted every month and includes repairing all deferrable maintenance items. Every month is defined as no fewer than 25 and no more than 35 days between each inspection. The Contractor shall give at least three (3) calendar days advance notice of a scheduled PMIR to the unit occupant. If the Contractor is unable to contact the occupant after four attempts over a minimum period of two

(2) calendar days, the Contractor shall notify the COR and submit documented evidence of attempts to make contact.

Variable

Maintenance of the TTHU shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through the exchange of the Call Center Log, Preventive Maintenance Schedule, Maintenance Summary Report, Individual Maintenance Report, and / or visual validation of the maintenance of the TTHU.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

18 Call Center Card

Prior to Occupying First TTHUs; To Residents Upon Occupancy of TTHUs;

During all Maintenance Ed asks to add EGS?

COR;

TTHU

Residents

The Call Center Card shall provide information on how to contact the Contractor to schedule maintenance. Staff at this number must be reachable by FEMA and residents 24 hours per day, 7 days per week. The card shall be easy to read and in a durable format.

This card shall be provided to the COR for approval and provided to residents upon occupancy of the TTHU. Additionally, all maintenance staff shall have copies of the card with them when conducting any maintenance on TTHUs. Ed says these conflicts with Section C

No N/A

19 Call Center Log Weekly COR

The Call Center Log tracks all calls received for maintenance by the call center. Information collected shall include: the date and time the request is made; the complaint or issue reported; whether the maintenance is routine or emergency; dispatched date and time; and resolved date and time.

Yes Section J, Attachment 1501

Preventive Maintenance Schedule

Twice Monthly COR

The Preventive Maintenance Schedule summarizes the monthly maintenance schedule of all manufactured homes for which the Contractor is responsible. This shall include: the location of the unit, the name of the resident, the date and time of scheduled maintenance. The Contractor will submit an up-to-date report to the COR on the 1st and the 15th of each month.

Yes Section J, Attachment 1502

Maintenance Summary Report

Weekly COR

The Maintenance Summary Report includes a high-level overview of all maintenance performed, including preventive maintenance, routine maintenance, and emergency maintenance.

It shall include when the maintenance was scheduled or when requested, when the maintenance was conducted, what actions were taken, and whether any known issues were resolved or not resolved. Contractors shall also track any maintenance that is anomalous, or exception maintenance performed to the TTHU.

Yes

Attachment 1503

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Individual Maintenance Report

One (1) calendar day after completion of repairs.

COR

For each maintenance activity, an Individual Maintenance Report must be completed. This record indicates: the applicant’s name, the unit address, the unit barcode, the unit type, type of maintenance performed, date and time of maintenance, a description of work performed, and any relevant pictures to support work performed. If an issue is not resolved, details shall be included explaining why the issue was not resolved.

Yes Section J, Attachment 1504

TTHU

Deactivation Report

Manufactured Home or HUD Specification Home (MH)/Park Model (PM) shall be removed from the installation site within three (3) calendar days of work order issuance.

Travel Trailer shall be removed from the installation site within two (2) calendar days of work order issuance.

Work must be completed within 3 days (2 days for TTs) of receipt of all required permits if applicable, or within 3 days of work order issuance (2 days for TTs) if no permits are required.

In the case of an emergency TTHU deactivation, the unit shall be removed from the site, made ready for transport, and transported back to a designated staging area within one (1) calendar day of the emergency deactivation work order issuance.

Variable

The deactivation of a TTHU shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through the exchange of FEMA TTHU Transfer Inspection Form, the TTHU Deactivation Checklist, Deactivation Summary Report, Individual Deactivation Report, and / or visual validation of the deactivation of the

TTHU.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

TTHU

Deactivation Checklist

Within one (1) calendar day after completion. Shall be included with item #26.

COR

This checklist will be utilized for every TTHU FEMA chooses to deactivate and shall be included with the Unit Deactivation Report. This checklist includes items that FEMA staff determines must be completed before the unit is ready to be transported back to a Staging Area or Long-term Storage Facility.

Yes Section J, Attachment 1701

Deactivation Summary Report

Weekly COR

The Deactivation Summary Report provides a high-level overview of unit deactivation status. Information listed in this report includes work order number, unit bar code, deactivation date and time, and disposition.

Yes Section J, Attachment 1702

Unit Deactivation Report

Within one (1) calendar day after completion

COR

The Unit Deactivation Report provides a detailed deactivation report for each manufactured home. This report shall include any issues identified with the manufactured home, and photographs documenting any damage or the overall disposition of the unit. The unit shall be rated for its readiness for reuse.

Yes Section J, Attachment 1707

Individual Personal Property Inventory Report

No later than the day that the TTHU is returned to FEMA.

COR

If there appears to be personal property present, the Contractor shall contact the COR for instructions. If directed by the COR, the Contractor shall neatly inventory and contain all abandoned personal items. Three copies of the inventory from each unit shall be provided and distributed as follows: 1) one copy is to remain with contained personal items; 2) one copy is to be provided to FEMA Logistics when the trailer is returned to the staging area;

and 3) one copy is to be provided to the COR.

Yes Section J, Attachment 1703

Labor Summary Report

Weekly, starting seven (7) days after the first day of arrival to the task order.

COR

The Contractor shall provide the COR with the names, dates of arrival, expected dates of departure, how many days worked in reporting period and FTOM category. This report, signed by the COR, shall also be included with the invoice submission.

No N/A

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

29 Staffing Report Within three (3) days of task order award, and as necessary when requested

COR

This document shall be provided to the COR and list the staff currently assigned to the contract, their role, current status (active/inactive), and expected hours.

Note: Each staff member listed in the Staffing Report will have to go through the process, as dictated by FEMA, to secure the requisite clearance that allows for access to Government computer systems, facilities, and information.

No N/A

30 Daily Report Daily COR

The Daily Report to the COR provides a high level overview of information that is reported from the Contractor to the COR.

This includes: any safety issues or concerns, key personnel, activities completed and planned, an overview of haul and install status, maintenance, and deactivation. The Daily Report shall also include Occupational Safety and Health Act (OSHA) Reportable Injuries and/or Incidents.

Yes Section J, Attachment 1001

Contractor Monthly Summary Report

Monthly COR

The Contractor Monthly Summary Report aggregates information collected in the Daily Report, and includes key personnel deployment activities in the month, completed activities, planning activities, and an overview of haul and install, maintenance, and deactivation activities. This report shall also account for and track all Government Furnished Equipment (GFE) by providing the disposition and status for all GFE.

Yes Section J, Attachment 1006

32 Invoice Report

Invoices will be submitted to the Government no later than one calendar month after the end of the service period. The Contractor may request the CO to approve an additional five (5) days to process an invoice, if needed.

CO/COR

The Contractor shall submit an original invoice (or electronic invoice, if authorized) to the Invoice Address Section G.

Yes

Attachment 1002

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Additional Installation Requirements Summary Report

Every Monday, beginning after the first

RFO

COR

This form shall capture any work performed that goes above and beyond basic installation.

Yes Section J, Attachment 1308

Frost Line Documentation Report

Within three (3) days of task order award

COR Provide documentation to the State and local frost line depths. No N/A

Government Furnished Equipment (GFE) Report

Weekly COR

Provide a spread sheet documenting Government Furnished Equipment, (GFE). The report is to include persons who received GFE, date GFE was issued and date GFE was returned to the Government.

No N/A

Proposal for Enhancement to FEMA Guides

Within 15 days after notice of intent to exercise an option. The Contractor may at any time during the performance period provide Enhancement Proposals.

CO

Provide a proposal with detailed information describing the proposed work to the FEMA Guides and separately provide a cost proposal.

NO N/A

Weekly Chargeback Summary Report

Due within 24 hours of week’s end.

For purposes of this report, the week end day is Saturday.

COR Provide a weekly summary of all chargeback items YES

Attachment 1505

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Operations Plan Report

Due within three (3) calendar days after the start of each task order.

COR

Operational plans shall contain:

clear objectives;

activities to be delivered;

quality standards;

desired outcomes;

staffing and resource requirements;

implementation timetables;

a process for monitoring progress;

mission risk assessment and mitigation strategy, risk identification, risk ranking, a risk mitigation strategy; and, an exit strategy.

NO N/A

Task Order Summary Report

Due within six weeks of TO close (as determined by the COR).

COR

The Contractor shall submit a report that documents and summarizes the results of the entire task order effort, including recommendations, lessons learned and conclusions. The report shall include tables, graphs, and other visual aids, as necessary to comprehensively explain the results achieved under the task order.

NO N/A

Wrap-Around Services Evaluation Report

One (1) calendar day after a Notice to Proceed.

COR

The Contractor shall submit a report that identifies distances to the nearest infrastructure and essential services to address disaster related needs of affected residents. Industrial sites and airport approach that would generate noise or other hazards shall be noted.

NO

Section J, Attachment 1909

Preventive Maintenance Inspection and Repair (PMIR) Log

Within one (1) calendar day after each inspection is completed.

COR

For each preventive maintenance activity, a PMIR Log must be completed in its entirety and signed by the appropriate parties. If an issue is not resolved, details shall be included explaining why the issue was not resolved.

Yes

Attachment 1506

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Group Site Maintenance Inspection Log

Within one (1) day after inspection is completed.

COR

For each group site maintenance activity, a group site maintenance log must be completed in its entirety and signed by the appropriate parties. If an issue is not corrected or deferred, details shall be included explaining why the issue was not corrected/deferred.

Yes Section J, Attachment 1601

Tier One Site Assessment for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

One (1) calendar day after a Notice to Proceed.

COR

A report shall be generated and submitted to the COR that includes but is not limited to: Site Photo(s), Site Name, Site Location, and County where the site is located, GPS Coordinates, Site Characteristics, Current and Past site use, Wetlands, Site Utilities, Local Zoning, Site Pros, Site Cons, Site Size, Number of TTHUs that can be located on the site, and Owner Contact Information. Include a section as to the feasibility or infeasibility of using the site.

No N/A

Floodplain Evaluation Report

One (1) calendar day after a Notice to Proceed.

COR

Use local floodplain information and Flood Insurance Study (FIS) maps to determine what floodplain designation covers the identified site.

No N/A

Tier Two Site Assessment for Staging Area Feasibility, Improvement, Design and Construction;

Staging Area Feasibility, Two (2) calendar days after a Notice to Proceed.

COR

Verify land ownership, verify that the utilities observed during the Tier One Assessment are adequate in supporting the number of TTHUs that can be located on the site or outline what shall be accomplished for the utilities to be adequate.

Include any information that was not included in the Tier One Site Assessment.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Environmental Planning and Historic Preservation Support for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Two (2) calendar days after a Notice to Proceed.

COR

Review the site for compliance with a wide variety of environmental/historic preservation laws, policies, and executive orders; coordinate with federal, Tribal, State and local environmental and historic preservation officials and organizations to provide information on the selected site; gather information on latitude/longitude in decimal degrees; produce drawings that show the boundary of the proposed site and how the site relates to its surroundings, topography, photographs of the entire site and any structures on the site, endangered species lists (if any), identify special resources such as wetlands, and past uses of the land; compile copies of existing environmental assessments, remediation reports, permits, historic property designations or surveys, or archaeological surveys.

No N/A

Historical Preservation Survey for Staging Area Feasibility, Improvement, Design and Construction;

Two (2) calendar days after a Notice to Proceed.

COR

Conduct research on each site in accordance with preservation laws, policies, and executive orders such as the National Historic Preservation Act. Coordinate with federal, Tribal, State, and local environmental and historic preservation officials and organizations to obtain information on the selected sites.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Commercial Park Expansion, Group Site Construction and Semi- Permanent/Perman ent Construction Report

Compile copies of historic property designations or surveys, or archaeological surveys.

Environmental Database Search for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion; Group Site Construction and Semi- Permanent/Perman ent Construction Report

Two (2) calendar days after a Notice to Proceed.

COR

Conduct a database search on each site to identify past uses of the site, any existing remediation reports, and any information related to potential hazardous materials.

No N/A

NEPA

Compliance Assessment for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park

Within 13 calendar days after a Notice to Proceed.

COR

In the report include the items needed for a comprehensive environmental assessment and not otherwise included in other CLINs. This will include research and investigations into endangered species and wetlands, site address, latitude/longitude in decimal degrees, drawings that show the boundary of the proposed site and how the site relates to its surroundings, topography, photographs of the entire site, any structures on the site, and special resources on the site, such as woodlands.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Expansion and Group Site Construction Report

Conceptual Design Package for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Two (2) calendar days of site approval. COR

The package shall include a rough layout with utilities, transportation rights of way, preliminary unit locations, as well as an estimate of site preparation (quantity take-off) and a rough order of magnitude estimate to allow the FEMA team to compare costs for different sites. Drawings shall be Architectural Size E (36”x48”). Additionally, a rough order of magnitude cost (and/or reduced unit capacity of the site) resulting from additional situationally-appropriate features specifically identified by FEMA such as green space, laundry facilities, or storm shelters, among others.

No

Attachment 1801

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

50 Percent Design Package for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Within four (4) calendar days of FEMA’s approval of the Conceptual Design Package.

COR

The package shall include construction timeline and milestones for site development timeline, critical path, projected baselines and daily percentages of work to be completed. Drawings that include all existing and proposed physical improvements to the property, including, but not limited to: water and power infrastructure, sewer facilities, and fire hydrants; drainage control plan; curbs, gutters, and sidewalks as required; traffic signs, pavement striping, street lighting, and fencing; erosion and sediment control plan including detention ponds, water bodies, natural features and amenities, 100 year flood contours, and easements; buffer areas, tree preservation areas, conservation areas, existing buildings and structures. Drawings shall be Architectural Size E (36”x48”)

No Section J, Attachment 1801

100 Percent Design Package for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Within two (2) calendar days after the approval of the 50 Percent Design Package

COR

This design package consists of the final coordinated design and support plans and information. This will include all federal, state, and local approvals. Drawings shall be Architectural Size E (36”x48”)

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

As-Built Survey for Staging Area Feasibility, Improvement, Design and Construction;

Commercial Park Expansion and Group Site Construction Report

Within 30 days of FEMA’s acceptance of the completed group site.

CO/COR

A survey of all utilities shall be conducted after installation to determine the final locations and elevations of utility manholes and hydrants. Final elevations shall be determined for all sewer inverts and castings.

No N/A

Subcontracting Plan Compliance Report

Within 30 days of physical task order completion and prior to closeout

CO/COR

A report that identifies how well the Contractor met the small business goals articulated in their Subcontracting plan. Identify actual small business types used and the actual dollar value of the work allocated to each small business type.

No N/A

Pre Deactivation Checklist

One (1) calendar day after deactivation COR/CO A checklist that has to be completed prior deactivating a unit.

This checklist provides information of TTHU condition prior to deactivation and whether or not the TTHU is feasible for Reuse.

YES

Attachment 1704

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Group Site Maintenance Report

Emergency Maintenance Repair.

Applicant shall be contacted within two

(2) hours and work shall be initiated and completed within six (6) hours of work order receipt. (A complete emergency maintenance repair is defined as the imminent threat to life or property and is either completely repaired or a temporarily repaired so that a permanent repair can be completed as regular maintenance.)

Routine Maintenance Repairs shall be initiated and completed within two (2) calendar days of work order receipt.

Group Site Maintenance Inspection is required monthly and includes repairing all deferrable maintenance items.

Monthly is defined as no fewer than 25 and no more than 35 days between each inspection.

Variable

Maintenance of a group site shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through the exchange of the Call Center Log, Preventive Maintenance Schedule, Maintenance Summary Report, Individual Maintenance Report, and / or visual validation of the maintenance of the TTHU.

N/A Section J, Attachment 1601

General Safety Plan

Provide a General Safety Plan one (1) week after work order for General Safety Plan is awarded.

COR

The Contractor shall submit a proposal indicating and justifing that the Pre-Event Safety Plan needs to be revised. The plan will provide specific site safety requirements for typical TTHU installation at private sites and in commercial parks. This is a modification or adaptation to the Pre-Event Safety Plan.

N/A No

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Group Site Construction and Commercial Park Expansion Site Safety and Health Plan

Included with 100% Design package COR A Site Safety and Health Plan that is specific to the individual construction project and is in compliance with applicable sections of the USACE Manual. Manual linked identified in Section C.

N/A No

Difficult Single Unit Installation Site Safety and Health Plan

Due prior to commencing work on a difficult unit installation.

COR

A Site Safety and Health Plan that is specific to a difficult individual construction project and is in compliance with applicable sections of the USACE Manual. Manual linked identified in Section C.

N/A No

Emergency Unit Entry Service Report

Within two (2) hours of receipt of applicant’s call, Contractor shall perform lock out service.

Provide on a weekly basis

COR

The Contractor shall perform emergency unit entry service for TTHU occupants who are unable to gain entry into the unit.

N/A No

TTHU Reposition Report

Relocate the same TTHU on the same site within two (2) calendar days.

Reported weekly

COR To relocate the same TTHU on the same site. N/A No

TTHU Re-install Report

Replace an TTHU with a new TTHU on the same site within two (2) calendar days.

Reported weekly

COR

To replace an TTHU (that is no longer habitable) with a new TTHU on the same site.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

TTHU Relocate Report

Deactivate an TTHU from a site and reinstall the same unit at another location within five (5) calendar days.

Reported weekly

COR

To deactivate an TTHU from a site and reinstall the same unit at another location.

63 HOMES Training As agreed upon at contract award. COR The Contractor shall submit documentation that their personnel is appropriately trained and show respective certifications, if required.

N/A No

Conceptual Redesign

Provide a Redesign within one (1) calendar day of issuance of a work order for Conceptual Redesign.

COR

Same as Conceptual Design. Contractor shall include all changes requested after FEMA review of initial Conceptual Redesign.

N/A No

65 50% Redesign Provide a 50% Redesign within one (1) calendar day of issuance of a work order for 50% Redesign.

COR

Same as 50% Design. Contractor shall include all changes requested after FEMA review of initial 50% Redesign.

N/A No

66 100% Redesign Provide a 100% Redesign wthin one (1) calendar day of issuance of the work order for 100% Redesign.

COR

Same as 100% Design. Contractor shall include all changes requested after FEMA review of initial 100 % Redesign.

N/A No

67 RESERVED

68 RESERVED

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

69 RESERVED

70 RESERVED

71 RESERVED

72 RESERVED

73 RESERVED

74 RESERVED

75 RESERVED

76 RESERVED

Fire Sprinkler Required Inspection Report/ Certification

Within one (1) calendar day of inspection completion.

COR

Perform required inspection or obtain appropriate certification as required by applicable regulations.

Provide report and or certification indicating that the Fire Sprinkler system is certified or adequate for applicable codes or required testing.

N/A No

78 RESERVED

79 RESERVED

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

After Action Report

Within 30 days after the last employee departs the field.

CO/COR

Include a brief overview of the TTHU mission, the strengths demonstrated during the mission and areas that require improvement.

Describe each functional area within the mission such as: site inspection; haul and install; maintenance; deactivation; and/or construction. Indicate the dates of each mission function and the total length of the mission. Identify any agencies and/or organizations that were involved. Include the number of participants and location. Provide information about the structure of the mission, as well as the manner in which the mission was carried out.

The report shall analyze parties’ performance during the mission, focusing on both the problem areas and successes. Provide any feedback received from any of the participating parties within FEMA and external participants/stakeholders. Outline a recommended plan for implementing improvements to include action items, the party responsible for carrying out each action item and the expected time frame for completion. Include a “Conclusion” section which would briefly summarize the previous sections.

N/A No

SubContractor Screening Report

Within 30 days after screening event COR

Contractor will submit a listing of each potential subcontractor screened and the number of staff available to support a mission, along with the type of material, personnel, or service support each would provide and related CLINS. List shall identify geographical location of subcontractor and the geographical location where they can provide support.

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Area Assessment Report

Five (5) days after the work order is issued.

COR

Investigation of the general area of operations into which MHUs will be semi-permanently/permanently installed to provide an overview of key area factors. TTs are not permanently installed

N/A No

83 Individual Site Inspection / Detailed Scope of Work

Delivered four (4) days after work order is issued.

COR Individual Site Inspection shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through delivery of Individual Site Inspection / Detailed Scope of Work Report, and / or visual validation of the Individual Site Inspection.

The Individual Site Inspection / Detailed Scope of Work Report provided for each site where a manufactured home may be placed semi-permanently / permanently. It includes basic information regarding the location of the site, whether utilities are present on the site, the depth of the frost line, and a sketch of the site (clear and legible hand drawn sketch is sufficient) with measurements of available area and distance to utilities noted. This report shall also include details with regard to any predicted difficulties with the installation of a TTHU on the site. The Detailed Scope of Work shall include information necessary for FEMA to understand the tasks necessary for the semi-permanent / permanent installation of a TTHU. The report shall include cost estimates and schedule.

N/A

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

84 TTHU Installation Semi-Permanent / Permanent

For each TTHU Installation Semi- Permanent / Permanent Installation FEMA and the Contractor will negotiate the work order performance period as part of the work order award. The installation time frame will become fixed (with the exception of approved clock stops and be incorporated individually for each work order as the installation deliverable time frame.

COR TTHU installation shall be requested by FEMA specifically based on the needs of the disaster. FEMA will validate the deliverable either through the exchange of the Installation Summary Report, Individual Installation Report, Ready for Occupancy Checklist, and / or visual validation of the installation of the TTHU.

N/A N/A

85 Package Plant (semi-permanent / permanent installation)

Installation of a Package Plant in accordance with the task order

COR Negotiated as part of semi-permanent / permanent installation N/A N/A

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

86 Semi-Permanent / Permanent MHU Installation Package

Within one (1) calendar day after completion

COR The Contractor shall submit an Installation Package for each Manufactured Home installation performed. All forms in the package shall be complete and signed.

Semi-Permanent / Permanent MHU Installation Package: Site Inspection or Commercial Park Feasibility Work Order, Right of Entry, Site Feasibility Inspection or Commercial Park Feasibility Report, Install Work Order, Permit(s), RFO Checklist, FEMA TTHU Transfer Inspection Form, and Unit Installation Report

The Unit Installation Report shall include any issues with unit installation and photographs documenting that the installation is complete.

Template for Work Order(s), and Permit(s)

Site Feasibility Inspection Report

Attachment 1202

Right of Entry

Attachment 1204

RFO Checklist

Attachment 1302

(MH)

Unit Installation Report

Section J, Attachment 1307

87 Approved Driver’s List

More than 24 hours before driver’s arrival to staging/storage site

COR Name(s) of driver(s), Company Name, Company Contact Phone Number, Driver’s Cell Phone Number and driver’s license number

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

88 Submittal Registry or Submittal Log

Included with each submittal in a construction project

COR A construction submittal log is a document created by the LogHOUSE Contractor to ensure that project plans and specifications are followed. Submitted to FEMA for approval, this log tracks materials reviewed by FEMA. It serves as a central repository, meticulously recording the status and details of each submitted item, effectively communicating progress and decisions during the construction process.

Items that are to be contained within the Submittal Registry or Submittal Log include but are not limited to:

Shop Drawings Product Data Samples Mockups Engineering Calculations Vendor Information Warranties & Manuals As-Built Drawings

89 Information Required with a Submittal Registry or Submittal Log

Whenever the Contractor requests a change during the construction process.

Information to Include in a Submittal

Submittal documents provide important information about the document itself, the preparer, the review process, and dates that items were sent and received. When sending a submittal package, contractors typically use a transmittal, or cover sheet, that lists all of the submittals included so the recipient can verify that nothing is missing.

Project Name

Spec Section: The specification number that the submittal or package corresponds to (e.g. 087100 Door Hardware)

Submittal Number: A unique identifier for the submittal being sent

Revision or Version Number: For use when versions of a submittal are created in response to a revision request

Package Number: If the submittal is part of a package, include the number of the package

Submittal Manager: Name and contact information for the person who is responsible for document management, typically a General Contractor project manager or project engineer

Submission date: The date the submittal was sent

Received date: The date the submittal was received

Approver(s): Name and contact information for the people responsible for review and approval

Response: Typically preset fields for Approved, Approved as Noted, Revise and Resubmit, and Rejected

Required Report / Deliverable

Delivery Date Delivery Recipient

Description Template Provided by FEMA

Reference

Notes/Remarks: Blank space for the reviewer to provide details about changes or revisions requested

END OF SECTION F