lodging SOW FINAL Approved 8 AUG 2022.docx

STATEMENT OF WORK

TROOP LODGING

This Statement of Work is for the pre-priced Blanket Purchase Agreement (BPA) to provide single occupancy lodging accommodations (hotel/motel) for Air Force personnel and other official visitors, hereinafter referred to as “guest,” to Pittsburgh Air Reserve Station (ARS) on a “space available” basis. The contractor shall provide lodging accommodations to the extent the contractor has single occupancy lodging available at the time reservations are requested by the Contracting Officer or a duly authorized government representative.

EXTENT OF OBLIGATION

The Government is obligated only to the extent of the authorized reservations actually placed under this BPA.

PRICING

Pricing will be reviewed annually beginning one year after the initial award. Request for a change in price shall be submitted in writing to the Contracting Officer. Price change requests determined to be fair and reasonable by the Contracting Officer will be implemented within 30 days via modification to the agreement.

The Federal Government Tax Exempt Number for billing purposes is 580622122F.

PURCHASE LIMITATIONS

No reservation under this BPA shall exceed the Governmentwide Commercial Purchase Card (MasterCard) limit of $25,000 per transaction.

AUTHORIZATION TO PLACE RESERVATIONS

The Contracting Officer will provide the contractor with a written list of duly authorized government representatives who are authorized to place reservations against this BPA (See last section for the list of duly authorized government representatives). Reservations made by the government (Contracting Officer or duly authorized government representative) will be paid for with a Governmentwide Commercial Purchase Card (MasterCard).

RESERVATION PROCEDURES

The Contracting Officer or a duly authorized government representative will place the reservation against the BPA via the Automated Lodging Reservation System (ALRS). Alternatively, The Contracting Officer or a duly authorized government representative may place the reservation a manually by telephone or e-mail.

ACCOMMODATION REQUIREMENT DATES.

The Contracting Officer or a duly authorized government representative placing the reservation will establish an accommodation requirement date with the contractor for each reservation placed against this BPA. For planning purposes, the Contracting Officer or duly authorized government representative will provide the contractor with the annual Unit Training Assembly (UTA) schedule to showing the weekends that hotel rooms will be needed.

INVOICES

Problems or questions concerning the correct charge for the contracted lodging accommodations room rate shall be settled between the contractor and the Contracting Officer or the duly authorized government representative. Problems or questions concerning the accuracy of other items charged to the guest’s final bill (for example, telephone charges, room service, laundry services, or the number of nights the room is occupied) shall be settled between the contractor and the guest in the same manner that the contractor resolves problems with other contractor lodging guests.

PAYMENT

Guests in any status other than Individual Inactive Duty Training (IDT) for UTA’s will be responsible for making payment with their Government Travel Credit Card (VISA) to pay all room charges incurred by the guest.

The guest is responsible to pay for all incidentals such as room service, pay per view movies, mini bars, laundry services, telephone charges, or other like charges.

The contractor may accept cash, other credit cards, and other methods of payment for charges.

At the time of room registration, the contractor should require each guest to present their Government Travel Charge Card (VISA) or other credit card for payment. Guests without an acceptable credit card may be required to pay cash in advance for the room. Adjustments for actual final charges may be made at check-out.

DEFINITIONS

Pittsburgh ARS Lodging Manager. A non-commissioned officer or civilian responsible to the Chief of Service for matters relating to lodging of military and government employees.

Pittsburgh ARS Lodging Office. The office that is responsible for authorizing on and off base lodging to authorize transient government employees and military personnel.

Contracting Officer. The Contracting Officer is the only person with the authority to enter into, administer, or terminate contracts and agreements for the Government and make related determination and findings.

QUALITY ASSURANCE

The Government will periodically inspect the contractor lodging facility. The contractor shall be given no less than 72 hours notice of any inspection. The inspection team will be comprised of personnel from Pittsburgh ARS Contracting, Lodging, Fire Protection, and Bio-Environmental Health. The contractor will be notified in writing via email of any discrepancies not meeting the specific lodging requirements as specified below and shall attend meetings concerning the discrepancies. The contractor shall have 5 calendar days to respond to any discrepancies. The contractor shall have at least one employee present for the inspection. Failure to resolve discrepancies may result in administrative action that could include termination of the award for significant and repetitive discrepancies.

SPECIFIC LODGING REQUIREMENTS.

Standard lodging facility requirements services include vending areas, 24-hour check-in/out, wake-up service, message service, central TV antenna or cable TV, room identification directory signs, smoke detectors in hallway and rooms, air conditioning, ice machines, adequate parking space for all guests, TV/radio directory, local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available or for storage at check-out.

Advance Reservation: The contractor shall accept advance reservations.

Automatic Cancellation Policy: If the guest has not been registered or advanced reservations have not been confirmed by 7 p.m. local time on the scheduled date of arrival, the contractor is to consider the reservation as cancelled.

Smoke and Fire Protection: The contractor shall have smoke and fire protection systems installed that meet federal, state, and local fire codes throughout the facility.

Safeguarding Valuables: The contractor shall provide a means for guest to store and safeguard small personal property items in a safe or vault. The contractor shall furnish receipts for the stored/safeguarded items to the guest.

Check-In/-Out Service: The contractor agrees to inform all guests at the time of check-in/room registration that t the Government is not liable for the cost of additional room nights outside of the original Government reservation if the guest fails to check-out on the Government reservation check-out date and time. The Government is not responsible for any additional costs associated with a guest failing to check-out on the Government reservation check-out date and time.

Extra Services: All extra services not specified in this Statement of Work, or not normally included in the room rate, shall be paid by the guest requesting or receiving the extra services.

Common Use Areas: The contractor shall keep all hallways, corridors, grounds, and other adjacent areas under the contractor’s control in clean, neat, and safe conditions.

Information Services: The contractor shall ensure that the Front Desk personnel is able to explain to guests that incidental charges, such as room service, pay per view movies, mini bars, laundry services, telephone charges, or other like charges, are not covered by this BPA. The contractor shall provide guests with information on local bus schedules, taxis, and other local transportation, dining facilities and locations, and commercial telephone directory service.

Compliance with Building Codes and Ordinances: The contractor shall comply with all city, county, state, and federal building codes and ordinances applicable to ownership and operation of the building in which the rooms are located.

Standard Lodging Room Requirements/Services: Single occupancy rooms shall have a bed for each occupant with pillows, sheets (one fitted, one flat, and pillow cases), a firm mattress, a mattress pad or mattress cover, blankets, bedspread, wall-to-wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, incandescent table or wall-mounted lights for each bed, a color TV, closet or hanger space (minimum of 24 inches 9 hangers) per bed, smoke detectors, individual thermostats, telephone, note pad with pen, and a bathroom with a vanity, mirror, light with grounded electrical outlet, and exhaust fan with privacy from any outside window.

Rooms: The contractor shall ensure that each room has the following:

· Rooms are constructed and furnished to provide good light and sound attenuation.

· All piping and wiring is enclosed.

· All finishes (walls and ceilings) are free from damage, scars, marks, dirt, and dust.

· Vents and surrounding finishes are free of dirt and dust.

· Ceilings and walls are finished in paint or wall covering.

· All floors in living and sleeping areas are clean and free of tripping hazards.

· All windows have drapes, shades, or blinds. If the room only has drapes, the drapes shall screen out light completely.

· A minimum of 4 electrical outlets. All electrical cords, bulbs, lights, and switches are operational and free from defects.

· All entrance doors to rooms have interior security locks, either deadbolt or double locking locks. Each room guest shall be provided with a room key. All doors shall be free from holes, dents, or other physical defects.

· Bathrooms must be constructed to provide convenient sanitary facilities. Wash basin and shower tub areas shall have a vanity table, a large (minimum 18” X 10”) lighted mirror, stopper devices, soap dishes, towel bars hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers, etc. Loose, missing, or badly, worn damaged wall tiles, floor tiles, fixtures, or accessories are unacceptable. The fixtures controlling the flow of water shall not be cracked or leaking and shall operate properly to maintain a constant, adequate now and temperature without sudden surges or temperature changes. Bathrooms shall have a working exhaust fan or an exterior window that can he opened (which is constructed of frosted glass or curtain to provide privacy). The shower or shower tub combination shall have shower doors or curtains.

Furnishings and Equipment: The contractor shall provide furnishings and equipment that are clean and free from defects such as cigarette burns, scratches, marks, and tears. The following minimum furnishings are required:

Lamp

1 per desk or writing table

Occasional Chair

1 per occupant

Clothes Storage Drawers

2 per bed

Mirror

1 per sleeping room

Night Table with Lamp

1 per bedroom

Desk or Writing Table with Chair I

1 per bedroom

Luggage Rack

1 per bed

Throw Rug if room is not carpeted

Ash Try

1 per bed (smoking rooms)

Trash Container

2 in bedroom and I in bathroom

Television and radio

1 of each per room

Heating/Air Conditioning, and Ventilation: The contractor shall ensure that each room includes individual room- controlled heating and air conditioning (in season) and otherwise provides for ventilation necessary to maintain comfort for guests. If utilities fail, other than area-wide failure, for more than four hours, the contractor shall take action to relocate all guests to another lodging facility as determined suitable by the Contracting Officer at no expense to the Government or the guests.

Telephone: The contractor shall provide a telephone in each room at no charge to the Government or guest. Each guest is financially responsible for all toll calls placed by him/her. Telephone service provided shall be available 24 hours a day, seven days a week.

Custodial Sanitation/Room Services: The contractor shall provide daily custodial sanitation/room services to include, but are not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap (minimum of 1 1/4 oz. deodorant bar), bath towels, hand towels, wash cloths, sanitized drinking glasses, facial tissues, and a cloth bath mat.

Linen Service: The contractor shall provide linen service at least once per week, or when the room occupant changes, whichever occurs first, and whenever necessary to meet guest requests. The contractor shall make available additional blankets upon the request of the guest. The contractor shall ensure that all linen and blankets are clean, freshly laundered, without an objectionable odors and in good repair, free from tears, rips, holes, stains, and extensive wear, and all pillows are of adequate quality to provide proper support.

The contractor shall provide for all rooms with a “Do Not Disturb” sign. The contractor shall ensure that its employees respect the “Do Not Disturb” sign when displayed.

The contractor shall ensure that rooms are available to accommodate smoking and disabled guests.

The contractor shall ensure that its lodging facility is a safe environment for both guest and their personal property. If the contractor fails to provide adequate security, the Government reserves the right to cancel this agreement in writing without further notice at no cost or liability to the Government.

DULY AUTHORIZED GOVERNMENT REPRESENTATIVE AND UNIT ADDRESS FOR INVOICING:

911th FSS/SVS

PGH IAP ARS

1600 Brown Street Building 213 Coraopolis. PA 15108-4463 Attn: Randy Wright Phone: 412-474-8259 Email: randy.wright.2@us.af.mil Version: 27 July 2022