LOC-MBRS_--_Film_Lab_Services_2019.pdf

LOC-MBRS – Film Lab Services, 2019

REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT

NATIONAL AUDIO VISUAL CONSERVATION CENTER

Film Lab Equipment Service Contract

1 Introduction

THIS IS A REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT notice from the Library of

Congress. The Library is seeking responses from vendors who have expertise in maintaining film laboratory equipment, who might be interested in an upcoming solicitation for equipment maintenance services in support of the film preservation program of the National Audio Visual Conservation Center (NAVCC) in Culpeper, Virginia. At this time, the Library seeks contact information from individuals or companies interested in being notified when the solicitation documents for this competition are posted to fbo.gov in the coming months.

Proposals and prices are not sought at this time.

2 Background

The Library of Congress (Library) requires contractor support to provide periodic preventative maintenance of equipment used at NAVCC, its facility in Culpeper, Virginia. The Packard Campus for Audio Visual

Conservation maintains an archival film preservation laboratory which is tasked with housing, restoring and making accessible to the public the world’s largest collection of motion picture films. The film lab consists of a preparation area with 9 film inspection stations, as well as a range of historic and contemporary equipment used in the preservation of historic film formats. The film lab makes extensive usage of contact and optical printers, including two Treise film processors for example, one Positive and one Negative. The film lab is supported by nine staff members.

Periodic preventative maintenance and adjustments to the specialized equipment contained within this laboratory are key components of the Library’s ability to safeguard the nation’s historic film collection.

Currently some of the needed maintenance is provided by staff members and some is provided by outside contractors. The Library hopes to identify new potential suppliers of services and parts via this RFI, followed by an upcoming solicitation and contract competition later this year.

In the upcoming competition for potential future contracts the Library will be seeking expertise in two areas as follows:

1) Individuals with expert skills in servicing historic film equipment;

2) Individuals with the ability to source the hard-to-find spare parts to maintain this same equipment.

3 TABLE of equipment currently in the NAVCC film lab

# Equipment Model # 1 2-Lipsner Smith CF 8200 Ultrasonic Cleaners CF 8200

2 Excel Cleaner 1100-Alcohol 1100

3 2-BHP Contact Printers 6127

4 BHP Printer 7700RD

5 Various Tapechek devices and cleaners VT 3100

Ultra Sonic Splicers by Metric splicer and film

Company 3001

7 Maier-Hancock Portable Hot Splicers 35mm-16mm 1635

8 Maier-Hancock Portable Hot Splicers 16mm-8mm 816

9 CTM Portable film splicer CSA 110v

10 HFC Proof Printer 18612

11 3-HFC Wetgate Pumps

12 Various Syncronizers-35mm,28mm,16mm,8mm

13 Various film rewinds

14 Oxberry 1500 single head optical printer 1500

4 Requested Information

Please let us know how to reach you via email with notification of a solicitation to be posted on fbo.gov later this year. Include the following information in your email response:

1. Your Name

2. Address

3. Phone (indicate landline or cell)

4. Email

5. A brief description of your experience with film lab equipment, especially indicating experience and expertise with any equipment on the Table in section 3. General information provided here could help the Library develop the upcoming solicitation.

5 Responses

RFI responses are requested by March 30, 2019. Responses should be submitted to Contract Specialist Gail

MacFarquhar via email: gmac@loc.gov, with a cc to Contracting Officer Jake von Reyn: jare@loc.gov. Questions may be sent to gmac@loc.gov, or via phone (202) 707 0724, at any time prior to the solicitation phase.

Proprietary information should not be included in this response and respondents should not send material that needs to be returned. Proposals and prices for services will not be accepted at this time but detailed proposals and prices will be required later, during the solicitation phase.

6 Legal Notice

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify capabilities and commercial sources capable of maintaining the Library’s historic film lab equipment. The information provided in the RFI is subject to change and does not bind the Government. The Government has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. If a solicitation is released, it will be synopsized on the Federal Business Opportunities

(FedBizOpps) website, fbo.gov. The Library will make every effort to notify interested parties via email once the solicitation is posted to fbo.gov, however it is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement.

mailto:gmac@loc.gov mailto:gmac@loc.gov http://www.fedbizopps.gov/ http://www.fedbizopps.gov/