Local CBO Workforce NOFO TA Webinar_Final with recording link.pdf

Local Community-Based Workforce to Increase COVID-19 Vaccine Access

TA Webinar for Applicants May 25, 2021

Health Resources and Services Administration (HRSA)

As noted in the Notice of Funding Opportunity, HRSA scheduled a technical assistance webinar for applicants on May 25, 2021 from 4:00 – 5:00pm EST. This webinar was recorded and a link to the webinar recording is provided below.

Local Community-Based Workforce to Increase COVID- 19 Vaccine Access

TA Webinar for Applicants Recording:

https://hrsa-gov.zoomgov.com/rec/share/CVY-br2E-sHqRFdLNyfYH5IAbZzmLKrNtoy25lxIqY52vYmXdeGKqDaR7Np2Qmju.QQ0 tu6AHtY9gewl2

Webinar Recording Available Now!

https://hrsa-gov.zoomgov.com/rec/share/CVY-br2E-sHqRFdLNyfYH5IAbZzmLKrNtoy25lxIqY52vYmXdeGKqDaR7Np2Qmju.QQ0tu6AHtY9gewl2

Health Resources and Services Administration (Overview)

• HRSA supports more than 90 programs that provide health care to people who are geographically isolated, economically or medically vulnerable.

• HRSA does this through grants and cooperative agreements to more than 3,000 awardees, including community and faith-based organizations, colleges and universities, hospitals, state, local, and tribal governments, and private entities

• Every year, HRSA programs serve tens of millions of people, including people living with HIV/AIDS, mothers and their families, and those otherwise unable to access quality health care

Overview: Local Community-Based Workforce to Increase COVID-19 Vaccine Access

Purpose & Expectations The purpose of this program is to establish, expand, and sustain a community outreach workforce to educate and assist individuals in accessing and receiving COVID-19 vaccinations.

• HRSA will fund recipients that have demonstrated experience and expertise in implementing public health programs particularly in medically underserved areas

• Award recipients will need to clearly describe how the funding will directly serve and impact vulnerable communities

• Award recipients will need to demonstrate how they will prioritize hiring individuals from the communities they will serve by providing outreach, education and assistance related to the COVID-19 vaccine

• This program will focus on providing resources to local and/or regional community-based organizations (CBOs). CBO applicants may engage as individual organizations or create a network of multiple eligible organizations partnering together to complete program activities (i.e. one award recipient with multiple subrecipient organizations).

Eligible Applicants

Eligible Applicants (as specified in the NOFO):

Eligible applicants include nonprofit private or public organizations, including local and/or regional community-based organizations (CBOs), with demonstrated experience in implementing public health programs, particularly in medically underserved areas.

Examples of eligible applicants:

•Nonprofit organizations (e.g. with 501C3 IRS Status) •Community-based organizations with nonprofit status (e.g. faith-based organizations, social service CBOs)

•Institution of Higher Education with nonprofit status •Public/State Controlled Institution of Higher Education •Local/city government entity (e.g. health department, etc.)

•Tribes/Tribal organizations

Partnering Organizations and Entities may include:

• Community-based organizations (including faith-based organizations, social service organizations)

• Local chapters of national associations

• Local health departments

• Health centers and other community-based health providers

• Minority-serving organizations or institutions

• Tribes and Tribal organizations

• Philanthropic organizations

• Local municipal entities, such as fire and EMS departments

• Social service providers (e.g. food banks, community transportation, childcare)

• Community Action Coalitions, Chambers of Commerce, Health Equity

Councils, and other community groups

Anticipated Target Populations

Data Driven:

• Using CDC’s Social Vulnerability Index or other data sources to demonstrate need for the identified target population

• Areas with lower vaccine rates and/or vaccine confidence

Local Coverage:

• Anticipating local, community-level coverage and outreach activities

• Specific subpopulations and/or geographic areas

Capacity to Reach:

• Leverage regional and local community-based partners or collaborators

• Proposed organizations or partners should fit target population

Anticipated Activities

Anticipated activities include but are not limited to:

• Mobilizing community outreach workers (e.g. community health workers, patient navigators, and social support specialists) to educate and assist individuals in accessing and receiving COVID-19 vaccinations.

• Conducting face-to-face, virtual, phone/texting outreach directly to community members to educate them about the vaccine.

• Organizing pop-up or mobile vaccination sites

• Providing information on the closest vaccine locations.

• Assisting individuals in making a vaccine appointment, making vaccine reminder calls/texts, and arranging for transportation and childcare assistance to vaccine appointments, as needed.

Program Specific Instructions – Project Abstract

Abstract

• Project title

• Applicant organization name and website, if applicable

• Target population(s) and service area(s)

• List of proposed subrecipient organizations and point of contact, if applicable

• Requested award amount

Program Specific Instructions - Narrative

Overview of Service Area and Proposed Target Population

• Identify the target population and their needs

Project Approach

• Proposed activities with Proposed partners/subcontracts and roles

• Demonstrate capability to do these activities and engage target populations quickly and effectively

• Staffing approach

• Provide a 12-month timeline

Budget Guidance

Section 4 of HRSA’s SF-424 Application Guide provides instructions for the budget, budget narrative.

Things to keep in mind:

• Total project costs: must include direct and indirect costs

• Justification: How the funds will be used over the 12-month period of performance

• Clear indication of how funds will be distributed across partner organizations (if any)

• Salary limitation

• Budgets must be well justified in the budget narrative

AND clearly related to the activities listed

• Allowable costs—see Application Guide

Allowable Costs

Allowable costs including but not limited to:

• Personnel (salary/fringe, fair hourly wages, contractors, etc.)

• Supplies to conduct proposed activities (e.g. tablets for outreach workers to make vaccination appointments on-the-spot),

• Reasonable incentives for individuals to get vaccinations (gift cards, food or food vouchers, grocery store coupons, etc.)

• Equipment (mobile units, handicap-accessible vans, etc.)

Unallowable costs (Funding Restrictions Section IV.6 of the NOFO):

• Construction (e.g. no major renovations)

• Real Property (e.g. no purchasing property/land)

• Equipment unrelated to project activities (e.g. no x-ray machine for vaccine outreach)

Sample Budget Justification

A sample budget justification for this funding opportunity will be available to guide applicants on Grants.gov.

From the Grants.gov page for opportunity HRSA-21-140, click on the blue Related Documents tab to download https://www.grants.gov/web/grants/view-opportunity.html?oppId=333701

Sample Budget Justification

Budget Justification

• Personnel – Staff may be salaried, hourly, etc. All should be paid fair wages. Federal cap on Executive Salary (see NOFO Section IV.2)

• Travel – Must be listed according to local and long distance.

Estimate costs including mileage, list of travelers, description of travel and destination.

• Equipment – Any item with a per unit cost of $5,000 or greater.

(Must be related to CBO activities)

• Supplies – Must include description, costs and justification.

• Contracts – Include clear explanation and purpose to CBO objectives, description of how costs were estimated, including contractual staff.

• Other – Zoom or teleconference costs, printed materials, incentives (must be reasonable) etc.,

• Indirect Costs – Use negotiated rate provided by DCA, or the de minimis rate of 10% of salaries and wages, per 45 CFR 75.414

Other Clarifications

• Partner organizations can receive funding (subawards, contracts, mini-grants, etc.) as outlined in your proposed approach and your proposed budget

• Cost sharing-not required

• Multiple applications from an organization---not allowed

• When more than one version of the same application is submitted, the last submission prior to the due date will be reviewed

Reporting

Progress reports: Due five (5) days following the end of the previous month.

• Include both quantitative data and brief narrative

• For example: Number of community outreach workers hired to date

• Provide number of individuals directly assisted and/or number of individuals that received vaccine outreach and education.

Further information will be available in the Notice of Award.

Review Criteria

1. Service Area/Target Population (35 points)

2. Project Approach (45 points)

3. Budget (20 points)

Awards

• Start Date: July 1, 2021

• Notice of Award (NoA) to awardee/applicant

• Letters to all applicants with Summary Statement

Application Components

• Recommendation of 10-15 pages – can be over or under without penalty

• Application attachments required:

Attachment 1: Project Narrative Attachment 2: Budget Narrative SF-424 Application Form SF-424A Budget Form

• Optional Application Attachments:

oIndirect cost rate agreements oProof of non-profit status oLetters of support/commitment from partners

Reminder

The Grants.gov registration process requires information in three separate systems:

• Dun and Bradstreet (http://fedgov.dnb.com/webform/pages/CCRSearch.jsp)

• System for Award Management (SAM) (https://www.sam.gov)

• Grants.gov (http://www.grants.gov/) http://fedgov.dnb.com/webform/pages/CCRSearch.jsp https://www.sam.gov/ http://www.grants.gov/

Application Resources

• Applicants are responsible for reading and complying with the instructions included in HRSA’s SF-424 Application Guide except where instructed otherwise in the NOFO. HRSA’s SF-424 Application Guide:

http://www.hrsa.gov/grants/apply/applicationguide/sf424guide.pdf

• HRSA Technical Assistance for Applicants (this webinar recording will be posted on Grants.gov)

• Short Videos Available:

https://www.hrsa.gov/grants/apply/ta-list.html http://www.hrsa.gov/grants/apply/applicationguide/sf424guide.pdf https://www.hrsa.gov/grants/apply/ta-list.html

Submitting an Application

Application Due Date:

June 9, 2021 at 11:59 p.m. ET.

Submit through Grants.gov by the deadline

Contact for Grants.gov Help Desk:

1-800-518-4726 support@grants.gov mailto:support@grants.gov

Questions

Contact HRSA for budget, eligibility, or content clarification questions:

CBOVaccineOutreach@hrsa.gov

Contact Grants.gov Help Desk for tech support:

1-800-518-4726 support@grants.gov mailto:CBOVaccineOutreach@hrsa.gov mailto:support@grants.gov

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