Local ad.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

U.S. Department of State

The General Services Office (GSO) Bogotá, Colombia

The General Services Office (GSO) at the U.S. Embassy in Bogota has a requirement for Boundary, topographic and utility (BTU) location survey; we invite you to read carefully the following minimum requirements:

Conditions of proposal

To be considered for evaluation and award you must include/comply with the following:

Pricing and Financial Information

• Prices should be in Colombian Pesos (COP). Only for Colombian Vendors.

• Clearly itemize unit price, tax percentage, tax amount, and total amount.

• Your offer must remain valid for six (6) months.

• Provide financial statements for the last two (2) years demonstrating that your company has the financial resources or ability to obtain them to fulfill this requirement.

Technical Requirements

• Your offer must meet or exceed all requirements specified in this solicitation.

• Submit technical information describing how you will perform the work according to the scope of work, including phases and a work schedule.

• Provide warranty terms.

Experience and References

• Provide evidence of experience with similar requirements from the last two (2) years.

Include:

• Client company name

• Contract value

• Point of contact with contact information

Certifications and Compliance

• Include the Contractor's Certification on Compliance with the National Defense

Authorization Act (NDAA) – 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (JAN 2026).

Acknowledgment Statement Include a signed statement certifying that you clearly understand and accept the following terms:

• Requirement: Your company fully understands the requirement.

• Delivery Terms: DDP delivery at the Embassy warehouse in Bogotá.

• Payment Terms: Net 30 days.

• Offer Validity: Six (6) months.

• Note: We may contact you to clarify or request additional information during the evaluation process.

Questions

Please use PR16010503 in the subject line.

Should you have any question regarding this request please send an e-mail to bogotagsocompras@state.gov before May 22 at 4:00 PM (Bogota, Colombia - local time).

mailto:bogotagsocompras@state.gov

Delivery Place American Embassy in Bogotá, Colombia

Delivery Terms

Once awarded, U.S. Government representatives will contact the selected vendor. The vendor must deliver all deliverables on time and through the delivery methods the representative establishes.

Payment Terms EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery.

Deadline to submit your offer

Please use PR16010503 in the subject line.

Offers are due by June 5 at 4:00 PM (Bogota, Colombia - local time) via e‐mail to bogotagsocompras@state.gov All responsible sources may submit an offer that shall be considered.

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is PR16010503 is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005–45 Items to be acquired as stated in the below list. All elements should meet or exceed the following criteria:

STATEMENT OF WORK

BOUNDARY, TOPOGRAPHIC,

AND UTILITY (BTU) LOCATION SURVEY

U.S. EMBASSY BOGOTA

Site 1, 2 & 3: Locations to be determined (TBD)

The contractor shall perform a boundary (cadastral), topographic, and utility survey on three land parcels to be identified by the USG. The boundary portion of the survey shall be based on geodetic reference frame WGS84. The boundary portion of the survey shall be conducted according to the “2016 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys”, effective February 23, 2016, and adopted by the American Land Title Association and the American Congress on Surveying and Mapping including Table A: Optional Survey Responsibilities and Specifications items 1-14, 16-20 (Attachment A) or a more recent ALTA requirement by the same association.

mailto:bogotagsocompras@state.gov

GENERAL

A.1 Work Required: The work required under this contract consists of furnishing all professional services, labor, materials, apparatus, supplies, transportation, equipment, required insurance, permits, and any other items, accessories, and services necessary to complete the investigations specified herein. All work shall be in strict accordance with this statement of work, applicable drawings, the local regulations and Building Codes.

A.2 Project Description: The U.S. Government is in the process of evaluating 3 sites located in Bogota for purchase. Once purchased, ownership of the sites will be transferred to the City of Bogota for use as a public park.

A.3 Site Specific Information: Limited site information is available at this time. While the specific locations of sites 1, 2 & 3 are still to be determined, the land search is focused in Bosa, Suba and similar submarkets currently underserved by park space.

A.4 Proposal Submission: The requested services and costs shall be presented in the consultant's proposal separately for each to be identified site and category of services.

In addition, the proposal shall include a schedule presenting the time required to perform the above services, and unit rates for the services to be performed. Proposals shall be submitted by the closing date specified.

THE MINIMUM REQUIREMENTS FOR SURVEYS

B.1 An accurate WGS84 boundary, detailed topographical, and utilities location survey for the subject sites. The survey shall be transmitted in English by means of finished drawings in metric measure prepared by a locally licensed and authorized civil engineer or land surveyor.

B.2 Accurately describe existing permanent boundary markers, or, if none are found, permanent monuments or markers should be set at all boundary corners, angle points, and curve points.

B.3 Survey reports signed and submitted by the locally licensed civil engineer or surveyor.

BOUNDARY FIELD CRITERIA

C.1 Fieldwork shall be of such accuracy that the unadjusted mathematical closure of the field traverse line is not less than one unit in fifteen thousand (1:15,000). Such minimum accuracy may be attained by measuring all angles to the nearest 30 seconds of arc or equivalent and by carefully measuring all distances horizontally to the nearest 3-mm (hundredth of a foot).

C.2 Existing permanent boundary markers shall be accurately described; if none are found, then permanent markers shall be set at all property corners and angle points.

The markers shall be set in one of the following methods, listed in order of preference:

C.2.a Concrete or stone monuments not less than 100-mm square at the top and of such length that the base extends well below the line of maximum frost penetration, but in no case less than 600 mm long. The monument should be set and thoroughly tamped in place, the top flush with the ground and the actual property corner point marked by a metal plug, drill hole, or chiseled cross.

C.2.b A 25-mm iron pipe or bar at least 750 mm long be driven into the ground with the top flush with the ground and a 150-mm diameter cement collar placed around the top.

C.2.c A chiseled cross or drill hole in concrete sidewalk, permanent wall or boulder, etc.

TOPOGRAPHY FIELD CRITERIA

D.1 Topographical Contours: Differences in elevation shall be shown by contours and spot elevations. The area to be described shall extend at least 3m onto adjacent properties and completely across adjacent streets.

D.1.a The contour interval shall not exceed 250 mm

D.1.b In open areas, the cross section grid shall be spaced not more than 15 meters apart, and the elevations shall be measured at each intersection of the grid line. Also, elevations shall be measured at breaks in grades, center line of pavements, tops and inverts of structures, top of curbs, top and bottom of slopes, walls and along flow line of ditches.

D.2 Two permanent benchmarks shall be set on the property.

D.2.a Two benchmarks shall be located on the opposite ends of the property at places to be protected from damage or disturbance during eventual construction activities. Benchmarks shall be set per paragraph B.2.b & B.2.c above.

D.2.b Benchmark elevations (altitude) may be referred to height above mean sea level (MSL).

D.3 All buildings and structures, including septic tanks and soak pits on the property, shall be located by measurements from building corners at right angles to property lines.

D.4 The geographical coordinates of the property-longitude and latitude (Degrees, minutes and seconds). GPS coordinates must be based on the WGS84 datum. The preferred coordinate format is: Degrees, minutes, seconds in the following format: Latitude: xx deg, xx min, xx.xxx sec N/S; Longitude: xxx deg, xx min, xx.xxx sec E/W. i.e. 05 deg, 19 min 22.000 sec N, 004 deg, 01 min,

12.000 sec W.

DRAWINGS

E.1 Drawings shall be made on sheets not larger than 750 mm high by 1050 mm wide and not smaller than 300 mm high by 450-mm wide measurements.

E.2 Boundary survey shall be shown separately from topographic and utility surveys

E.3 Any convenient metric scale may be used as long as all details are clearly shown.

Preferable 1:200

E.4 A distinctive symbol or heavier line shall show the exact limit of the subject site. In the case of walls that lie along the property line, the exact location of the property line with relation to the wall shall be shown using an enlarged detail sketch.

E.5 All measurements and dimensions shall be in metric units and all notations shall be in the English. Provide a separate translation of the drawings in the local language.

E.6 Finished drawings shall show the following specific boundary data:

E.6.a All CADD layering for the boundary data shall be clearly labeled and described.

E.6.b A location and description of each boundary corner monument or marker.

At least one corner should be tied to permanent benchmarks outside the property.

E.6.c The bearing and length of each property line. Bearing may be shown by azimuths clockwise from north or by compass bearings in the four quadrants, using true north or in line with local grid.

E.6.d Distances to be measured to the nearest 3 mm. If measured distances differ from the deed (recorded) shown, then both distances shall be shown and labeled with "Measured" or "Deed."

E.6.e All interior angles of the boundary. The total of the interior angles shall be geometrically correct.

E.6.f The adjusted final boundary data shall show a mathematical closure of no less accuracy than one unit in fifteen thousand units (1:15,000).

E.6.g The total area of property computed to the nearest square meter and the recorded areas as shown in the title documents. The total area of the site shall be shown in the middle of the survey drawing.

E.5.h All recorded easements should be shown on the plan and a copy of the easement in English should be provided.

E.6.i Building restriction lines, easements, existing and future rights-of-way and all encroachments of walls, fences shall be shown and described and shall be located by measurements.

E.6.j Names of all adjacent streets and future adjacent streets with widths between right-of-way lines, and names and lot ID# of the owners of all adjacent properties.

E.6.k Coordinates of all property corners if a local coordinate grid or other survey control system is in use. The coordinates should be set up with “N” for north and “E” for east. “X” and “Y” should not be used for east and north coordinates.

E.6.l Boundary data, coordinates and curve data must be set up in a table on the drawing.

E.7 Finished drawings shall show the following specific topographic data:

E.7.a All CADD layering for the topographic data shall be clearly labeled and described.

E.7.b Benchmark locations, elevations, and descriptions as well as a description of the reference datum.

E.7.c The location of all buildings and structures on the property, giving type of construction, number of stories, and use of building, such as "one--story frame garage," or "two-story- brick residence," etc. The distance from building to the property line shall be shown on drawings.

E.7.d Location, types, and sizes of all walls, fences, gates, walks, roads, wells, drainage ditches on the property.

E.7.e The first floor and basement elevations of all buildings on the property.

E.7.f The location of all trees over 100 mm diameter and major shrub groupings. Provide tree caliper size. Identify all trees and major shrubs by their common (local) and botanical name.

E.7.g Provide information on all trees that may require protection based on local regulations. Local regulations may protect certain trees due to age, height, type or religious significance. Provide the vegetative health analysis of the trees that may require protection. A local landscape specialist is required for this part of the scope. Information shall also be provided on any other specific artifact or feature on the property that is protected per local regulations. Specify the local regulations and provide a copy of the regulations. If no regulations apply, then note this in the report.

E.7.h Types and dimensions of paving, curbs, sidewalks, ditches etc., and typical cross-sections of all adjacent streets.

E.7.i The tidal range in elevation, the lowest low water elevation, the highest high tide elevation and the 100-year flood elevation (both tidal and riverine).

These elevations shall correspond to the datum used for the topographic portion of the survey. Clearly indicate source of tide and flood data.

E.7.j Survey shall provide a statement as to whether easements, right-of-ways, setbacks, or other encumbrances are on the property and the source of information.

E.8 Finished drawings shall show the following specific underground and above ground utilities location data:

E.8.a All CADD layering for the utility location data shall be clearly labeled and described).

E.8.b The location, size, and invert elevation of all sewer lines, showing whether such lines are for rain water, sanitary, or combined, both on the property and in adjacent streets.

E.8.c The location, elevations, sizes, and types of all water, gas, or other service pipes on the property and in adjacent streets.

E.8.d The location of all sewer manholes, septic tanks, wells, cisterns, or other underground structures, on the property and in adjacent streets, giving top elevation, measured depth from top, and material of construction.

E.8.e The location of all fire hydrants, valves, drainage inlets, headwalls, lamp poles, telephone and electric poles, and all overhead or underground cables or wires on the property and in adjacent streets.

E.9 Finished drawings shall be in English (and separately in local language) and shall also show the following:

E.9.a A title identifying the property by its name, lot number, block number, name, etc., city, county, province or other political entity, name of surveyor or engineer, date of survey, and drawing number, if any.

E.9.b Small-scale vicinity map showing the general location of the property with relation to major streets and prominent landmarks in the area.

E.9.c A graphic bar scale and scale in words.

E.9.d A north arrow showing true and grid north.

E.9.e A complete legend showing all symbols and abbreviations used.

E.9.f A certification, signed and dated by the locally licensed or responsible engineer or surveyor of record, that he has made a transit and tape survey, that all data shown on the drawing are correct, that property corner monuments or markers have been found or set as shown and described on the drawing, and that all local requirements for land surveys have been met.

REPORT

The following shall be included in the Reports:

F.1 The engineer/surveyor shall submit in English a signed and dated written report covering each applicable item of paragraph A, B, C and D that cannot be clearly shown on the drawings or that requires explanation or clarification. Provide closure calculations for each parcel meeting requirements stated herein and documenting requirements of 2016 Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surveys Section 3. The report shall be available in Microsoft Word and Adobe PDF.

F.2 A description of any building and zoning restrictions, height requirement, building set-back requirement, restrictive covenant or ordinance which might affect construction on the property, and construction of boundary walls, fences and other improvements.

F.3 The report shall also include any available paving plans or maps, including drainage, any utility plans, gas, telephone, electric, steam duct, etc. obtained from the local utility or public works departments.

F.4 Reference to historic landmarks, proximity to historic districts and archeological sites or artifacts if applicable.

F.5 Indicate locations on site of water ponding, soil erosion or unusual site conditions that can restrict or impede land development.

F.6 Provide any known information on wells on the property or within the area of the site. Information should include depths of wells, yield, quality.

F.7 Provide site photographs from each corner of the property and sufficient additional views necessary to show the general character and critical features of the site. Key maps shall show the various camera locations, direction and fields of view.

F.8 Report shall include available title report or include a note describing how the title report was not available.

F.9 Report shall include deed for the property or include a note describing how the deed was not available.

ELECTRONIC DELIVERABLES

G.1 CADD files of all drawings are required for this project. The files should be constructed to allow three separate drawing sets to be printed out:

boundary drawing (per Section D.6), topographic drawing (per Section D.7), and utility location drawing (per Section D.8).

G.2 All contract deliverables shall be submitted in hard copy and electronically. Electronic submittals shall include both the source format and Adobe Acrobat .pdf format. Source files for Survey Drawings shall be AutoCAD 2015.

Source format for the Survey report shall be Microsoft Word. Adobe Acrobat .pdf files shall be PDF version 1.4 (Acrobat 5.x) or greater. PDF files shall be constructed with a page size and layout equal to the hardcopy deliverable. Acrobat PDF files shall be combined so as to create a single document for each deliverable. PDF files shall be book-marked to agree with the document table of contents. All electronic deliverables required shall be transferred on CD- ROM.

G.3 All CADD data delivered in CADD format shall be compatible with AutoCAD release 2015. If other software is used for this project, the contractor must convert the files into AutoCAD .dwg format. Converted AutoCAD files must retain colors and layer information separately. The surveyor shall confer with the USG prior to initiating the survey to arrive at an early understanding of the layering, color properties and standards to be utilized. All points with elevations should be placed at the correct elevation. Any break lines (curbs, buildings, ditches, etc.) should be shown correctly with 3 dimensions in a three dimensional file. All files shall be purged of unused blocks, dimension styles, layers, line types, and text styles. Only standard AutoCAD .shx fonts shall be used.

All font and plot style files that are used as a part of this work shall be submitted with the source CADD files. File naming conventions will be as follows: File names = ATHHCS## (## - drawing number), and a hard copy of the file names, drawing titles and plot scale will be provided to the USG whenever diskettes are submitted. All CADD files created for this project are and remain the property of the USG. At the completion of the surveyor's services, the surveyor will turn over to the USG copies of all project related CADD files.

TIME SCHEDULE, COST BREAKDOWN AND SURVEY EQUIPMENT

Provide a list of the survey equipment to be used for the survey. Provide a detailed time schedule for the above requirements. Provide the initial date to start and the time frame to complete each item:

1. Commencement of Field Work

2. Completion of Boundary Survey

3. Completion of Topographic and Utility Location Field Survey

4. Completion of AutoCAD and Survey Report

5. The surveyor should reserve 2 days time at some point after the survey is submitted to meet with US engineering staff to finalize the boundary survey and survey report as necessary. The surveyor should also include time for responding to comments from the USG. This time shall be included in the survey cost breakdown.

Provide a detailed cost breakdown for the above requirements as follows:

1. Boundary Survey (provide field crew rates per hour)

2. Topographic Field Survey

3. Utility Location Field Survey

4. Local landscape specialist per D.7.f if applicable

5. Survey Report

6. AutoCAD

DELIVERABLES

The surveyor shall provide 1.) a 90% draft submittal for OBO review and 2.) a final submittal addressing comments, of the following deliverables:

1. 1 hardcopy (English):

- Boundary Survey per D.5 of the scope

- Topographic Field Survey per D.6 of the scope

- Utility Location Field Survey per D.7 of the scope

2. 1 hardcopy (Local Language):

- Boundary Survey per D.5 of the scope

- Topographic Field Survey per D.6 of the scope

- Utility Location Field Survey per D.7 of the scope

3. Survey Report in Microsoft Word.

4. Electronic submittals shall include both the source format and Adobe Acrobat

.pdf format.

5. An 8-1/2” x 11” drawing exhibit showing the boundary of the property to be owned by the USG, with dimensions and a total area (hectares and acres) of the property shown in the middle of the site.

ATTACHMENTS:

Attachment A: 2016 Minimum Standard Detail Requirements for

ALTA/ASCM Land Title Surveys