Loading_Dock_Modification_at_the_Charles_F._Dodge_City_Center.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

LOADING DOCK MODIFICATION

AT THE CHARLES F. DODGE

CITY CENTER

INVITATION FOR BID # RE-25-04

Issuance of Solicitation: Tuesday, April 8, 2025

Questions Due Date: Monday, April 21, 2025

Bid Submission Deadline: Tuesday, May 6, 2025

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

IFB # RE-25-04 SECTION 1 - NOTICE Page 2

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

Attachments:

A - Standard Release of Lien

B - Specimen Contract - Construction Agreement

C - Loading Dock Modification Construction Drawings

D - City Center Loading Dock Survey

E - Sample Insurance Certificate

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # RE-25-04

Loading Dock Modification at the Charles F. Dodge City Center

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, May 6, 2025, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/155498.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties, vendors, and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/155498 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Nicolas Rodriguez or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 Ext: 59021 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within 30 calendar days from issuance of the City's Notice to Proceed

(NTP), with an estimated start date of June 30, 2025. The City will suspend all loading dock operations from June 30th to July 9th. During this period, the vendor must complete all construction activities. Preliminary work may be conducted before this window, and any post-construction tasks may be completed afterward.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): April 8, 2025

Pre-Bid Meeting (Mandatory): April 15, 2025, 10:00am

Charles F. Dodge City Center

601 City Center Way

Pembroke Pines, FL, 33025

Question Due Date: April 21, 2025, 11:00pm

Issuance of Final Answers to Questions: April 24, 2025

Bid Submission Deadline: May 6, 2025, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

2.3 Mandatory Pre-Bid Meeting/Site Visit

There will be a MANDATORY scheduled pre-bid meeting on Tuesday, April 15, 2025 at 10:00

am. Meeting location will be at the Charles F. Dodge City Center 601 City Center Way

Pembroke Pines, FL, 33025

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the vendor’s responsibility to make sure that they sign in at the meeting.

2.4 Follow-Up Pre-Bid Meeting(s)

Follow-Up Meetings: In the event that a contractor cannot attend the scheduled pre-bid meeting, or if a contractor would like a follow up visit to the site, they may request a site visit by contacting Nicolas Rodriguez at (954) 518-9020 Ext: 59021. We urge all contractors to attend the scheduled meeting, as a separate or follow-up meeting may not be afforded to the requester due to scheduling and availability of staff to assist with any additional meetings. In addition, if making a request for a separate or follow-up meeting, contractors are urged to make these requests as early as possible.

2.5 Estimated Project Cost

$30,000.00

2.6 Liquidated Damages

Liquidated damages for this project shall be FIVE HUNDRED DOLLARS AND NO

CENTS ($500.00) per day.

2.7 Grant/Federal Funding

Not applicable for this project.

2.8 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.9 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

2.10 Permit, License, Impact or Inspection Fees

With the exception of the City related permit, license, impact or inspection fees (including the

Building Department and Engineering Department Permit Fees), which will be waived for this project, the City does not anticipate any additional permit, license, impact or inspection fees for this project. Any related State or County fees, for the aforementioned permits, will be paid by the City.

In addition, the City shall cover the cost for any other permit fees related to external entities through the City’s Owner’s Contingency for this project, therefore proposers should not include permit costs in their total proposal price.

Furthermore, please note the City’s average time for a contractor to apply for and receive an approved permit is 30 days; delays in this timeline caused by the contractor’s failure to actively monitor the permit process and submit all required documentation in a timely manner, will count against the project’s contractual completion period.

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to modify the existing loading dock at the Charles F. Dodge City Center, in accordance with the terms, conditions, and specifications contained in this solicitation.

The Charles F. Dodge City Center has long been a hub for events, conferences, and community gatherings, designed to accommodate a wide range of needs for residents and visitors. However, one critical aspect of the facility, the loading dock, has presented an operational challenge. Currently, the loading dock features a steep grade that is incompatible with standard truck access. The City alongside a professional engineer, proposes to modify the existing graded loading dock and regrade it to a flat surface designed to accommodate standard trucks.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

SECTION 4 - SCOPE OF WORK

4.1 General Requirements

• The contractor shall provide protection for all parts of the building, its contents and occupants wherever work under this contract is performed.

• Existing work to remain shall be protected from damage.

• Contractor shall be responsible for coordination of installation with other trades to avoid conflict.

• Contractor should plan for possible weekend work, as necessary, due to scheduling complications with facility.

• Contractor shall provide all materials, labor, equipment, and any other necessary items required for complete turn-key installation in the pricing.

• City shall provide the Contractor with permit ready plans. All other documents, plans, and submittals required to obtain a permit are to be provided by the contractor.

• Contractor shall provide all testing and certifications required.

• All items must be installed and/or completed as per all governing code requirements.

• The successful Bidder shall employ a competent English-speaking superintendent who shall be in attendance at the project site during the progress of the work. The superintendent shall be the primary representative for the Bidder and all communications given to and all decisions made by the superintendent shall be binding to the Bidder.

• Contractor will be required to schedule all work with the City’s Project Manager.

• Contractor shall be responsible for all debris removal and restoration to any existing areas damaged by the contractor once the project is completed. Site shall be made safe as per

OSHA standard, and clean of debris at the end of each workday.

• All precautions need to be taken for life safety and protection of people, vehicles, and all other structures on the site.

• Contractor is responsible for the removal and reinstallation of fencing, landscaping, concrete, and any other items as necessary to access the work areas. Contractor is allowed to set up temporary container for storage.

• Contractor is responsible for acquiring all necessary permits.

• The work must be performed Monday through Friday from 8am to 5pm or as approved by the Project Manager.

• Contractor shall provide weekly schedule/progress updates

4.2 Scope of Work

• Contractor shall remove existing handrail, bollards and electrical systems as per construction drawings.

• Contractor shall remove existing trench drain and sump pump, field relocate and remove existing effluent pipe plug pipe at the edge of new asphalt.

• Contractor shall sawcut existing wall next to dock to match flush with adjacent existing and proposed pavement elevations as per construction drawings.

• Contractor to demo existing concrete slab as per construction drawings.

• Contractor shall provide and install new guardrail as per construction drawings.

• Contractor shall provide any new condensate piping, electrical connections, curbs, ductwork, insulation, dryers, labor, and materials as necessary.

• Contractor to backfill proposed loading dock area with suitable clean fill as per construction drawings, to match existing pavement elevation at connection.

• Contractor shall follow City standard for asphalt per detail on sheet C2 of construction drawings

• Contractor to provide submittals to the City’s Project Manager for review and approval prior to installation.

• Contractor is responsible for acquiring all necessary permits for the job and required documentation for such. City will only provide the attached drawings.

• Contractor is responsible for all finishes to include but not limited to grass, concrete and asphalt repair, paint or site work associated with this project and shall leave all work areas in the same or better condition than they were originally.

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

PRIMARY RESPONSES

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Loading Dock

Modification (Turnkey) 1 Lump Sum

TOTAL

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, May 6, 2025. Please note vendors should be registered on OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/155498/document?section=1411841

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

*Response required

2.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 2

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

*Response required

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 3

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

4.3 Reference Contact Information - Reference's Contact Name & Title*

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

*Response required

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

*Response required

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 4

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 REFERENCE # 5

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 PROJECT DOCUMENTS

7.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

8 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OECMWXZP%2F20250408%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250408T213110Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAQaCXVzLXdlc3QtMiJHMEUCIQD2qIthBJG3DOolidpxIp5L3MRiool2SaCTKSLMnOSsjAIgJq4aSmzEReIQw1XmH7OJxGrbrk862flAacJu1%2FX33dgqgwUIfRACGgw4OTIzNjQ2ODc2NzIiDG4huu5G4JIRVFBDQyrgBE%2F2%2BNptwKnRZORfVlI6BiakOAUb8Bk0Aqy3DyVW3lRzPB2sanhgv1iFUe45J9VuxCfAaCJNbiIY5Y2X7XoMuvRTnzGDOUNJLRc3RLNUjntNRB7B%2FfcYkntUIraNp9K6MZG0%2BXTxRAZrIJQnaIBPP5AvYIOie2EwrDcRByCrVUQoMV%2BS76FZxAURRoYYBAkuyFjMs7SFU2pLADj92J3ib2JYHd1O3pyRA8exj2u8ycfJuNAkVor%2FDJcrvaWICVztIDgXTKt5wGeO2t9Jw%2Fw5pYe10RcBy2bLMZaImDzgxmLcOJyeym%2BJ9Zy%2FPn8u7gA11KG8yRCaFfwQ9giUAsK7%2FTpoK5UDcGQevqbKjAfs7ckuQcyFYn20Zy9h4zjGph01O5nT9kvijXnSKMTpWumheqBXK1bI1SKGAcrFDbsqCS7Z5CSbmmQvWiNh75NqIRetxXxRmsayHsyK6jcZAQxdFzINNCfqVe7oGWCczvNnKBzmStsJjh4VaE9YjQ6lRPZs3ygP4WXK3Y1bw8Z9%2FHsbHWKxLrDQg2NAokrJ3kk%2BI%2BcOtU8CC8hYxF53oehDDETDgEtlk1OLlMdQHR7uxbEUd%2Fy68VnLTvF05GB7QVR7KLx5oXFHEqVHeKPxQXKEWGo8DILhacT7pt1I%2BSu2FfnKl%2FAj68NUDoLCdc7d6qkrVSeadLHNA6UkVJSAtjB3DtbeVAYjd9YfQIMkxFDp9tl5g0Fq6JGhgZSBOekKz%2FW%2BvLmNUGmJFyft40GKuFzF2GGOcvU9ncoJpzXEIJu404PRsz6RUBsp5YCvJa89%2FbFtEJLSMOP51b8GOpsB2KoqUKyxVdsCSsgLHWUfIxuxshJOu7Wvm5AGjOhmroRN7N2KCOylnTESZAv%2BJOxUednqcXZjzciWZx5KLzgqeR0rNXNgZXq%2BSOkO2nMRlQB14UAs5RjWqEKIxp4ofHvnYaWm8qr%2FvnNe4GSk8kda2op6359c80846zsoPhD7tio9eiAWSA1HfA9kmo5br7o%2FsKnoM1c8CM%2BnjKo%3D&X-Amz-Signature=2ef64720d6a911e66023b1084dee130d5ba2e89b28aade3f5806c93c97f61cd4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject

8.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

8.2 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

8.3 EQUAL BENEFITS CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Equal_Benefits_Certificatio...

*Response required

8.4 VENDOR DRUG FREE WORKPLACE CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

8.5 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

8.6 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

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https://government-project.s3.us-west-2.amazonaws.com/101918/c88d69bd-c36f-4592-b33e-7363f6f57448_Equal_Benefits_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OECMWXZP%2F20250408%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250408T213110Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAQaCXVzLXdlc3QtMiJHMEUCIQD2qIthBJG3DOolidpxIp5L3MRiool2SaCTKSLMnOSsjAIgJq4aSmzEReIQw1XmH7OJxGrbrk862flAacJu1%2FX33dgqgwUIfRACGgw4OTIzNjQ2ODc2NzIiDG4huu5G4JIRVFBDQyrgBE%2F2%2BNptwKnRZORfVlI6BiakOAUb8Bk0Aqy3DyVW3lRzPB2sanhgv1iFUe45J9VuxCfAaCJNbiIY5Y2X7XoMuvRTnzGDOUNJLRc3RLNUjntNRB7B%2FfcYkntUIraNp9K6MZG0%2BXTxRAZrIJQnaIBPP5AvYIOie2EwrDcRByCrVUQoMV%2BS76FZxAURRoYYBAkuyFjMs7SFU2pLADj92J3ib2JYHd1O3pyRA8exj2u8ycfJuNAkVor%2FDJcrvaWICVztIDgXTKt5wGeO2t9Jw%2Fw5pYe10RcBy2bLMZaImDzgxmLcOJyeym%2BJ9Zy%2FPn8u7gA11KG8yRCaFfwQ9giUAsK7%2FTpoK5UDcGQevqbKjAfs7ckuQcyFYn20Zy9h4zjGph01O5nT9kvijXnSKMTpWumheqBXK1bI1SKGAcrFDbsqCS7Z5CSbmmQvWiNh75NqIRetxXxRmsayHsyK6jcZAQxdFzINNCfqVe7oGWCczvNnKBzmStsJjh4VaE9YjQ6lRPZs3ygP4WXK3Y1bw8Z9%2FHsbHWKxLrDQg2NAokrJ3kk%2BI%2BcOtU8CC8hYxF53oehDDETDgEtlk1OLlMdQHR7uxbEUd%2Fy68VnLTvF05GB7QVR7KLx5oXFHEqVHeKPxQXKEWGo8DILhacT7pt1I%2BSu2FfnKl%2FAj68NUDoLCdc7d6qkrVSeadLHNA6UkVJSAtjB3DtbeVAYjd9YfQIMkxFDp9tl5g0Fq6JGhgZSBOekKz%2FW%2BvLmNUGmJFyft40GKuFzF2GGOcvU9ncoJpzXEIJu404PRsz6RUBsp5YCvJa89%2FbFtEJLSMOP51b8GOpsB2KoqUKyxVdsCSsgLHWUfIxuxshJOu7Wvm5AGjOhmroRN7N2KCOylnTESZAv%2BJOxUednqcXZjzciWZx5KLzgqeR0rNXNgZXq%2BSOkO2nMRlQB14UAs5RjWqEKIxp4ofHvnYaWm8qr%2FvnNe4GSk8kda2op6359c80846zsoPhD7tio9eiAWSA1HfA9kmo5br7o%2FsKnoM1c8CM%2BnjKo%3D&X-Amz-Signature=dba2401c73c367498b53ec6ebbf0660e8d42401b0413c5043491231241f89c05&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Equal_Benefits_Certification_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/109708/95904db9-709d-4b3e-95c7-64795b66f8b1_Vendor_Drug-Free_Workplace_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OECMWXZP%2F20250408%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250408T213110Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAQaCXVzLXdlc3QtMiJHMEUCIQD2qIthBJG3DOolidpxIp5L3MRiool2SaCTKSLMnOSsjAIgJq4aSmzEReIQw1XmH7OJxGrbrk862flAacJu1%2FX33dgqgwUIfRACGgw4OTIzNjQ2ODc2NzIiDG4huu5G4JIRVFBDQyrgBE%2F2%2BNptwKnRZORfVlI6BiakOAUb8Bk0Aqy3DyVW3lRzPB2sanhgv1iFUe45J9VuxCfAaCJNbiIY5Y2X7XoMuvRTnzGDOUNJLRc3RLNUjntNRB7B%2FfcYkntUIraNp9K6MZG0%2BXTxRAZrIJQnaIBPP5AvYIOie2EwrDcRByCrVUQoMV%2BS76FZxAURRoYYBAkuyFjMs7SFU2pLADj92J3ib2JYHd1O3pyRA8exj2u8ycfJuNAkVor%2FDJcrvaWICVztIDgXTKt5wGeO2t9Jw%2Fw5pYe10RcBy2bLMZaImDzgxmLcOJyeym%2BJ9Zy%2FPn8u7gA11KG8yRCaFfwQ9giUAsK7%2FTpoK5UDcGQevqbKjAfs7ckuQcyFYn20Zy9h4zjGph01O5nT9kvijXnSKMTpWumheqBXK1bI1SKGAcrFDbsqCS7Z5CSbmmQvWiNh75NqIRetxXxRmsayHsyK6jcZAQxdFzINNCfqVe7oGWCczvNnKBzmStsJjh4VaE9YjQ6lRPZs3ygP4WXK3Y1bw8Z9%2FHsbHWKxLrDQg2NAokrJ3kk%2BI%2BcOtU8CC8hYxF53oehDDETDgEtlk1OLlMdQHR7uxbEUd%2Fy68VnLTvF05GB7QVR7KLx5oXFHEqVHeKPxQXKEWGo8DILhacT7pt1I%2BSu2FfnKl%2FAj68NUDoLCdc7d6qkrVSeadLHNA6UkVJSAtjB3DtbeVAYjd9YfQIMkxFDp9tl5g0Fq6JGhgZSBOekKz%2FW%2BvLmNUGmJFyft40GKuFzF2GGOcvU9ncoJpzXEIJu404PRsz6RUBsp5YCvJa89%2FbFtEJLSMOP51b8GOpsB2KoqUKyxVdsCSsgLHWUfIxuxshJOu7Wvm5AGjOhmroRN7N2KCOylnTESZAv%2BJOxUednqcXZjzciWZx5KLzgqeR0rNXNgZXq%2BSOkO2nMRlQB14UAs5RjWqEKIxp4ofHvnYaWm8qr%2FvnNe4GSk8kda2op6359c80846zsoPhD7tio9eiAWSA1HfA9kmo5br7o%2FsKnoM1c8CM%2BnjKo%3D&X-Amz-Signature=52ed9f04da18d89c3b63fa81906457527c2d7f64ee48c7a2bb6ab6d7ab59d165&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Drug-Free_Workplace_Certification_Form.pdf%22&x-id=GetObject 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c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

8.7 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required

8.8 VENDOR INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Information_Form.pdf

*Response required

8.9 FORM W-9 (REVISED MARCH 2024)*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Note - Please use the March 2024 version of the form as previously dated versions of this form may delay the processing of any payments to the selected vendor.

• Form_W-9_(Rev_March_2024).pdf

*Response required

9 OPTIONAL DOCUMENTATION

9.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119.07 of the Florida Statutes.

b. Any language contained in the Proposer’s response to the solicitation purporting to require confidentiality of any portion of the Proposer’s response to the solicitation, 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except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer’s response to the solicitation constitutes a Trade Secret.

c. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE

TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION AS PROPRIETARY OR

CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

OR ANY PART THEREOF AS COPYRIGHTED. ALL DOCUMENTS THAT THE

FIRM PURPORTS TO BE CONFIDENTIAL, PROPRIETARY OR A TRADE

SECRET SHALL BE UPLOADED TO THE OPENGOV WEBSITE AS A

SEPARATE ATTACHMENT, IN THIS SECTION, CLEARLY IDENTIFYING

THE EXEMPTION BEING CLAIMED UNDER FLORIDA STATUTES 119.07.

d. The city’s determination of whether an exemption applies shall be final, and the proposer agrees to defend, indemnify, and hold harmless the city and the city’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the city’s treatment of records as public records.

9.2 FINANCIAL STATEMENTS

a. The City is NOT requesting the vendor to submit any financial statements for this project and prefers if the vendor does not submit financial statements. In addition, if the City needs a copy of the vendor’s financial statements, the City can contact the vendor after the bid due date to request those documents. However, if the vendor does submit the financial statements, they should be uploaded in this section.

b. Any claim of confidentiality on financial statements must be asserted at the time of submittal. The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Please note that the financial statement exemption provided for in Section 119.071(1)c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

9.3 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

9.4 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

9.5 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation. The following licensing requirements shall apply when the applicable Florida statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation.

1. State of Florida, Department of…