RFI_APD_Lifecycle_Management_System.docx

Request for Information (RFI)

Army Publishing Directorate

Version 1.0 Date: 11/19/2014 Table of Contents

General 3

Background 3

Introduction and purpose of the RFI 3

Statement of High-Level Business Requirements 3

High-Level Functional and Non-functional Requirements 4

RFI Submission Details 9

Proposed Strategy 10

Submission of Information 10

Disclaimer 11

General The Army Publishing Directorate (APD) is conducting market research to determine the availability and technical capabilities of vendors that can meet APD’s Lifecycle Management System and software requirements. APD requires a Lifecycle Management System and software for processing and managing Army publications and forms. The system will bring together all data and content management processes in a secure, indexed, and searchable repository. The workflow will manage and facilitate all stages of APD’s processes from initial request through completion and hosting online. Finally, the software will format and edit documents.

Background APD manages Army departmental publications and the electronic publishing process, including the lifecycle management of departmental forms and printing, in accordance with Army regulation (AR) 25-30. APD designs, builds, operates, maintains, and sustains the technology platforms and applications necessary to accomplish its mission.

· The APD Portfolio consist of: 17,000 active publications and 3,000 forms

· The APD annual workload is: 2,000 print requests, 1,800 publications and forms publishing actions The APD website is www.apd.army.mil.

Introduction and purpose of the RFI THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Army is not at this time seeking proposals. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

Statement of High-Level Business Requirements Edit Tool: A commercial off-the-shelf (COTS) software application capable of indentifying editorial and content consistency errors in electronic documents.

Format Tool: A commercial off-the-shelf (COTS) or government off-the-shelf (GOTS) software application capable of formatting Department of the Army (DA) administrative publications, to include but not limited to, Army regulations, DA pamphlets, DA General Orders, Army directives, and DA memorandums.

Lifecycle Management System: A commercial off-the-shelf (COTS) software application capable of:

· Content Management - Provides storage of large files securely through a managed check-in/check-out process for all types of files.

· Database - Provides a robust database solution.

· Compliance & Discovery - Provides an analysis on data maintained on the system.

· Process & Workflow - Provides a mixture of ad-hoc and structured workflow with the ability to track and monitor work in progress. The workflow will be adaptable for quick changes.

· Reporting - Provides a robust ad-hoc Graphic User Interface (GUI) reporting capability, which can be implemented as part of the user’s inbox/dashboard screen and/or web page.

· Search - Provides a robust searchable capability within the metadata and content residing in the system.

· Security - Provides compliance with Department of Defense security policies, to include Common Access Card (CAC) authentication for access, when required.

The Lifecycle Management System shall be robust, user friendly, easily customizable, and easily modified by user administrators rather than information technology (IT) staff. Workflow and task specifics change frequently and the system needs to be able to easily accommodate these changes without involvement of IT personnel; although IT support may be needed to assist user administrators who make changes infrequently. The system shall have a dashboard and dynamic reporting functionality to allow for various levels of detail. User administrators shall be able to customize a dashboard to meet their various levels of permission requirements.

Performance Services: Contractor shall provide support for development, integration, implementation, and operations and maintenance (O&M) of system in a .mil environment. Government will provide network and hardware.

High-Level Functional and Non-functional Requirements

Lifecycle Management System

Performance

Compatibility

Security

Availability

Location/Hardware

Licensing

Maintenance and Support, Training, etc.)

Lifecycle Management System

System

The solution shall be compliant with the Army Public Key Enabling (PKE) Standards.

RFI Submission Details This is a request for information only. Do not submit a proposal or quote.

The Government's suggested approach is to obtain information from vendors via a standardized vendor product demonstration and a capabilities statement. Interested vendors must provide capabilities statement prior to their vendor project demonstration.

Primary vendors with the capability of meeting high-level requirements may be invited to provide an on-site demonstration of the functional capabilities between 16 – 22 December 2014. Demonstrations shall not exceed 2 hours.

Capabilities Statement shall include:

· Business name and address

· Name of company representative and their business title:

· Phone number and email address of representative

· Type of Business

· DUNs number and Cage Code

· Proposed Contract Vehicle if any (Example: GSA, Army CHESS, etc.)

· Capabilities statement demonstrating their ability to supply and perform the services as listed in the requirements herein. Responses should specifically describe the vendor’s ability to meet the requirements as outlined in the RFI.

The Capability Statement must also include detailed answers to the following questions:

1. What is your company’s experience specific to lifecycle management of integrated systems?

2. What is your company’s experience specific to content and data management, hardware, software development and improvement, design, implementation, integration, interfacing, installation, life-cycle replacement, technical support, and operations and maintenance?

3. Based on list of the requirements, would your company propose for this effort as a prime contractor performing at least 51% of the work? Would you plan to team with subcontractor(s)? If so, describe the subject matter and approximate percentage of work that your company would be likely to perform as a prime contractor. Describe how you would manage a suite of subcontractors for this type of contract.

Proposed Strategy The Government intends to review all submissions received in response to this RFI. Firms may be requested to submit information in the form of an on-site demonstration with a panel of Government representatives and in written form in response to the request for additional functionality (see Functional and Non-functional Requirements).

Submission of Information Vendors who wish to respond to this RFI should send responses via email NLT 10:00 AM (Eastern) Friday, December 12, 2014 to yoon.s.song4.civ@mail.mil. Vendors should submit a Capabilities Statement Package of no more than 10 pages, formatted in Times New Roman, 12-point type, single spaced (Microsoft Word or .pdf attachments are preferred), 8-1/2 x 11” pages, with 1 inch margins.

All vendors shall be registered in SAM (www.sam.gov)

Vendors are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to vendors with respect to the information submitted.

The Army will evaluate the responses to help identify interest and the ability to provide support in the areas outlined in this RFI. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received in response to this notice that is marked PROPRIETARY, will be handled accordingly. Proprietary information will be safeguarded in accordance with applicable government regulations. The Government shall not be held liable for or suffer any consequential damages for any proprietary information not properly identified. Responses to the notice will not be returned and respondents will not be notified of the evaluation.

Primary Point of Contact:

Yoon Song 9301 Chapek Road, Building 1456 Fort Belvoir, VA 22060-5527 Phone: 703-614-3765 Email: yoon.s.song4.civ@mail.mil

Secondary Point of Contact:

Julie Marshall 9301 Chapek Road, Building 1456 Fort Belvoir, VA 22060-5527 Phone: 703-693-1499 Email: julie.a.marshall12.civ@mail.mil

Disclaimer THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO HTIS ACCNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

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