LM30 - Award Letter and Synopsis SIGMA Final.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 18*1675 and has recommended an award to RR Donnelley in the amount of $103,495.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kyle Stolicker Solicitation Manager stolickerk@michigan.gov 517-335-1562

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide LM30 Pressure Seal Unit with 5 Year Maintenance

Bidders:

The RFP was posted on SIGMA VSS on 03/14/18 The following bidders submitted proposals by the published due date of 03/28/2018

*SDVOB: Service-Disabled Veteran Owned Business

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Statement of Work Schedule A

BACKGROUND/SCOPE/REQUIREMENTS

REQUIREMENTS

Base Specifications:

Rated throughput: Up to 30,000 documents per hour based on 8.5x11 Z-fold.

Dimensions: 23” wide,214” Long,46” high, Weight: 2,020 lbs Shipping weight: 2,344 lbs Floor Planning: Allow a minimum of 24” on all sides of the unit for operator workspace and maintenance. In-feed capacity: 5,000 28# forms fed through detacher Out-feed capacity: 2,000 8,5x11 28# forms Power Requirements: 3x120 volt, 15 Amps, 60 Hz, 1 x208-240 volt, 15 Amps Operating Noise: Less than 94 dBA (hearing protection recommended) Safety: FCC 47CFR 15B, ETL/cETL Listed Duty Cycle Rating: Engineered to process up to 2,000,000 forms per month with scheduled maintenance.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: https://www.michigan.gov/micontractconnect/0,4541,7-225-48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

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