LM 27-04 As-Needed Concrete Repairs.pdf

CITY OF LA MARQUE

INVITATION TO BID

LM #27-04

AS-NEEDED CONCRETE REPAIR SERVICES

Notice is hereby given that the City of La Marque will receive sealed bids for the following bid invitation until 10:00 a.m. Wednesday, September 16, 2026, for:

Bids will be received at the Office of the City Clerk, 1111 Bayou Road, La Marque, Texas, 77568, until Wednesday, September 16, 2026, at 10:00 a.m. at which time all bids will be opened and publicly read.

Preferred method of Bid Proposal submittal is through the City Website Bid Submittal procedures. If a paper copy is the only method available, you must identify on the outside of your submitted bid packet the LM # and the name of the product or service you are submitting the bid for. Any bids received after the aforestated time will be returned unopened. The City of La Marque DOES NOT accept FAXED or EMAILED BIDS.

Specifications and bidding documents are available on the City’s website at:

www.cityoflamarque.org

Bids must be addressed to and delivered to:

City of La Marque Attn: City Clerk 1111 Bayou Rd.

La Marque, TX 77568

Any Questions on: LM Bid #27-04 please contact Amanda Hobby at:

a.hobby@cityoflamarque.org or 409-938-9280.

The City of La Marque reserves the right to accept only those proposals that are deemed to be in the best interest of the City of La Marque, and to accept or reject any or all proposals.

Juanita Willman City Clerk http://www.cityoflamarque.org/ mailto:a.hobby@cityoflamarque.org

TERMS AND CONDITIONS

1. Specifications and bidding documents may be secured from the City of La Marque website at: www.cityoflamarque.org

2. The City reserves the right to reject any or all bids and to waive informalities in bidding.

In case of ambiguity or lack of clearness in stating the prices in any bid, the owner reserves the right to consider the most advantageous thereof, or to reject the bid. The award will be made to the responsible bidder submitting the lowest acceptable bid.

3. It shall be a breach of ethics to offer, give or agree to give any employee or former employee of the City of La Marque, or for any employee or former employee of the City of La Marque to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore pending before the City of La Marque.

4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract for The City of La Marque, or any person associated therewith, as an inducement for the award of a subcontract or order.

5. Before submitting a bid, each bidder must (a) examine the contract document thoroughly,

(b) visit the site to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the work (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work and (d) study and carefully correlate bidder’s observations with this bid packet.

6. The submission of a bid will constitute an incontrovertible representation by the bidder that he has complied with every requirement scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

7. Bids will be rejected if:

A. It is received after the advertised closing date and time for receipt of bids.

B. It is submitted on a bid proposal form other than that provided by the city; is not completely filled in, is incomplete, conditional, or obscure or that contains any additions not called for in the specifications.

C. Bid Proposal Forms provided are not manually signed by the person authorized to enter their company into a contract giving their title or authority, company name, address, and phone number.

http://www.cityoflamarque.org/

8. PRICE OF MATERIALS AND SALES TAX: This contract is issued by an organization which qualifies for exemption pursuant to the provision of Article 20.04 (f) of the Texas Limited Sales, Excise, and the use tax act. The contractor performing this contract may purchase, rent, or lease all materials, supplies, and equipment used or consumed in the performance of this contract by issuing to his supplier an exemption certificate in lieu of the tax, said exemption certificate complying with the State Comptroller’s Ruling No. 95-0.07. Any such exemption shall be subject to the provisions of the State Comptroller’s Ruling Number 95-0.09 as amended to be effective October 2, 1968.

9. The City reserves the right to revise or amend the specifications prior to the date set for opening bids. Such revisions or amendments if any will be announced by addenda or addendum to these specifications. Copies of such addenda so issued will be furnished to all prospective bidders.

10. Unit price should reflect all charges, i.e., bid unit price, quantity specified and the total charges. In case of errors in the extension, the unit price will govern the bid.

11. No payment will be made to the contractor until all material is approved and accepted to the satisfaction of the city. Payment on invoice will then be net 30 days.

12. Bids cannot be altered or amended after the opening time. Any alterations made before opening time must be initiated by the bidder or his authorized agent. No bid may be withdrawn after opening without approval and based on a written acceptable explanation.

13. A catalog, brand name or manufacturers referenced used in the bid invitation is

DESCRIPTIVE NOT RESTRICTIVE, it is to indicate type and quality desired. Bids on brand of like nature will be considered. If bidding on other than referenced specifications, bidder must show manufacture, brand or trade name, lot number, etc., of the article offered.

14. CONTRACT TERM: This contract will be for one (1) year dated from October 1, 2026, ending September 30, 2027, with the option for an additional one (1) year renewal of contract.

15. The vendor hereby assigns to purchaser any and all claims for over-charges associated with this contract which arise under the Antitrust Laws of the United States, 15 U.S.C.A., ¶ 1, ET. Seq. (1973).

16. The City of La Marque reserves the right to award all sections to a single bidder or separate bidders.

17. Bids received after closing time will be returned unopened.

18. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor for any contract for the City of La Marque, or any person associated therewith, as an inducement for the award of a subcontract or order.

19. The responder shall not accept or offer gifts or anything of value nor enter into any business arrangement with any employee, official, or agent of the City of La Marque.

PRICE REVISION CLAUSE:

Whenever possible, the City desires firm prices for the full contract period. It is recognized by the City that qualified bidders may be unwilling to guarantee each category of unit prices during the entire period of this contract because of price changes from the bidder’s source of supply.

In such instances, an asterisk (*) must be placed by the item or items which the bidder is unwilling to guarantee the price for the full contract period, and the partial period of the contract price should be noted on a separate sheet. Such items will be subject to price changes due to increases or decreases in costs from the bidder source of supply during the term of the contract.

INCREASES: Permissible price revisions in any event shall not exceed the actual unit cost or percentage cost revisions from the bidder’s source of supply. It will ordinarily be the policy of the City to accept prices increases which have been noted in the bid proposal when the amount of such increase is reasonable and does not exceed the limit set out in the preceding sentence. However, the city reserves the right to obtain a different source of items which have been increased in price.

DECREASES: If a vendor does take advantage of this “price revision clause”, the City will expect any decreases in cost from the bidder’s source of supply during the term of the contract to lower the City’s price for such item or items.

NOTE: The City must have thirty (30) days written notice prior to any increase or decrease in existing prices.

A bid will not be considered where there is no price information offered, nor can bids be considered where prices in effect at the time of shipment are offered.

SPECIFICATIONS

1. SCOPE OF SERVICES

The City of La Marque is accepting bids for As-Needed Concrete Repair Services. Services will be performed on an as-needed basis for small concrete repair projects throughout the City of La Marque. Work may include, but is not limited to, the removal and replacement of damaged or deteriorated concrete sidewalks, curbs, gutters, driveways, ramps, slabs, and other small concrete areas located within City rights-of-way, public facilities, or other City owned property.

2. AS-NEEDED SERVICES

The City does not guarantee any minimum quantity, frequency, or dollar amount of work under this contract. The quantity and frequency of services will vary based on the City's needs, available funding, and operational requirements. The successful bidder shall provide services only when requested and authorized by the City. The Contractor shall not perform any work without prior authorization from the City. The Contractor will be required to register as a vendor for the city.

3. WORK AUTHORIZATION

Prior to commencing work, the City will identify the location and scope of the required repair. The Contractor shall provide all labor, materials, equipment, tools, mobilization, removal and disposal of debris, and other incidental items necessary to complete the authorized work.

4. SMALL CONCRETE REPAIRS

Repairs shall be limited to small concrete repair projects as determined by the City. The City reserves the right to determine the appropriate method, scope, and extent of each repair. All work shall be performed in a professional and workmanlike manner and shall comply with applicable City, State, and local requirements.

5. UNIT PRICING

The bidder shall provide unit prices for the services identified on the Bid Proposal Form.

Unit prices shall include all labor, materials, equipment, mobilization, removal and disposal of existing materials, installation, finishing, cleanup, and all other costs necessary to complete the work.

6. NO GUARANTEE OF WORK

The award of this contract does not guarantee that the Contractor will receive any specific amount of work. The City reserves the right to perform work with its own forces, obtain services from other contractors, or elect not to proceed with a particular repair.

The City shall have no obligation to utilize the successful bidder for every concrete repair project.

7. INSPECTION AND ACCEPTANCE

All completed work shall be subject to inspection and approval by the City. The Contractor shall correct, at no additional cost to the City, any work determined by the City to be defective, incomplete, or not in accordance with the authorized scope of work.

INSURANCE REQUIREMENTS

Whenever the City contracts with an outside party (contractor, consultant, vendor, or concessionaire) for goods or services, the bid or request for proposal that is released to the public should include an indemnity clause (hold harmless clause), along with a contractual agreement, to be executed upon award of the contract, that transfers the risk of the project from the City to the contractor. Because the contractor may or may not have the financial resources to handle the risks that are transferred in the contract, the City requires that insurance be purchased and maintained by the contractor for financial security.

Most contracts are tailored for individual projects and programs; therefore, certain elements of the insurance required should be addressed in every contract document.

One of the most important elements is the actual insurance coverage, which includes the coverage types, and limits that are dependent upon the nature of the project/program. A summary of the various types of policies and coverage they provide are discussed in greater detail in the remainder of this section.

Although not all of the coverages are required for every project (and limits will vary by exposure), and understanding the coverage provided by these policies is important to assure that all of the City’s potential liabilities and exposures from the project are properly protected.

WORKERS’ COMPENSATION INSURANCE

BUILDING and CONSTRUCTION PROJECTS

By State law, contractors and subcontractors hired for building and construction projects must always provide workers’ compensation (w/c) insurance for their employees regardless of the cost of project. The Texas Labor Code defines building or construction as:

(a) Erecting or preparing to erect a structure, including a building, bridge, roadway, public utility facility, or related appurtenance;

(b) Remodeling, extending, repairing, or demolishing a structure; or

(c) Otherwise improving real property or an appurtenance to real property through similar activities.

PROOF OF INSURANCE

Prior to commencing work, the contractor must provide proof of insurance for the following coverages required by the City. Contractor needs to complete attached Appendix A, B, and C and submit other forms as necessary.

INSURANCE REQUIREMENTS OF CONTRACTS

A. AMOUNTS OF INSURANCE

Contractor must provide and maintain the following types and amounts of insurance, for the term of this Contract.

Type Amount

(1) Worker’s Compensation - Statutory Limits

And $100,000

Employer’s Liability per occurrence

(2) Commercial (Public Liability), Bodily Injury:

Including, but not limited to: $1,000,000 per person

$2,000,000

Per occurrence and

A. Premises/Operations

B. Independent Contractors

C. Personal Injury Property Damage:

D. Products/Complete Operations $1,000,000 per occurrence

E. Contractual Liability (insuring above indemnity provisions) with general aggregate of

$2,000,000

(3) Business (Commercial) Combined Single Limit/ Automobile Policy: $1,000,000

The preceding amounts notwithstanding, the City reserves the right to increase the minimum required insurance to be effective thirty (30) days after notice is sent to the address provided herein. The Contractor may pass through to the City all costs for obtaining the increase in the insurance coverage.

B. OTHER INSURANCE REQUIREMENTS

It shall be the sole responsibility of the contractor to provide the required Certificate and that failure to comply within 10 days after notice of award and according to the requirements of this article shall be a cause for termination of the Contract.

For any pesticide spraying performed, the City of La Marque will require the successful bidder to carry Pollution Liability Insurance and Environmental Impairment Liability Insurance.

Insurance required herein shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in the State of Texas. All policies shall be subject to examination and approval by the City Manager’s office for their adequacy as to form, content, form of protection, and providing company.

Insurance required by this Contract for the City as additional insured shall be primary insurance and not contributing with any other insurance available to City, under any third party liability policy.

It shall be understood by the contractor that with respect to the above required insurances, the City shall:

(1) Be named as additional insured/or an insured, on all required insurance except workers’ compensation.

(2) Be provided with a waiver of subrogation, in favor of the City on all required insurance.

(3) Be provided with an unconditional 30 days advance written notice of cancellation or material change.

(4) Prior to execution of this Agreement, be provided through the office of the City Clerk with either their original Certificate of Insurance or their insurance policy evidencing the above requirements. Thereafter, new certificates or copies of the policies shall be furnished prior to the expiration date of any prior certificate.

INDEMNIFICATION

The contractor shall agree to defend, indemnify, and hold the City of La Marque and all of its officers, agents, employees, and elected officials whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, or omission of Contractor, or any agents, servant, or employee of Contractor in the execution of performance of this contract, without regard to whether such persons are under the direction of City agents or employees.

The contractor shall further agree that it shall at all times exercise reasonable precaution on behalf of, and be solely responsible for, the safety of its officers, agents, employees, subcontractors, licensees, invitees, and other persons, as well as their property, while in the vicinity where the work is being done. It is expressly understood and agreed that City shall not be liable or responsible for the negligence or other fault of Contractor, its officers, agents, employees, subcontractors, licensees, invitees, or other persons associated with Contractor.

The contractor shall acknowledge to defend, indemnify, and hold the City and all of its officers, agents, employees, and elected officials whole and harmless from all claims growing out of any demands of subcontractors, laborers, workers, mechanics, materialmen, and furnishers of supplies, equipment, financing, or any other goods or services, tangible or intangible. When the City so desires, Contractor shall furnish satisfactory evidence that all obligations of the nature described here have been paid, discharged, or waived.

INDEPENDENT CONTRACTOR

Contractor acknowledges that Contractor is an independent contractor of the City and that Contractor is not an employee, agent, official, or other representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official, or representative of the City. Income taxes, self- employment taxes, and the like are the sole responsibility of Contractor.

PROPOSAL

UNIT PRICING

The City does not guarantee any minimum quantity, frequency, or dollar amount of work under this contract.

Item Description Unit Qty Price 4” Concrete sidewalk (New) SF 2,000 $ Concrete Lay Down Curb LF 500 $ Concrete Ribbon Curb LF 500 $ Concrete Spill/Catch Curb LF 300 $ Backfilling – Select Fill CY 100 $ Backfilling – Road Base Material CY 100 $ Sidewalk Demolition SF 2,000 $ Standard Curb Ramp EA 10 $ Combined Curb & Gutter LF 500 $ Saw Cut Full Depth 4” LF 500 $ Saw Cut Full Depth 6” (Driveway/Pavement) LF 500 $ Saw Cut Full Depth 8” (Concrete Pavement) LF 500 $ Type 1 ADA Ramp EA 1 $ Type 2 ADA Ramp EA 1 $ Type 3 ADA Ramp EA 1 $ Type 4 ADA Ramp EA 1 $ Type 5 ADA Ramp EA 1 $ Type 6 ADA Ramp EA 1 $

Total $

SIGNATURE PAGE

BY SIGNATURE HEREON AFFIXED, the bidder certifies neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for firm, corporation, or the institution has violated the Antitrust Laws and Commerce Code, or the Federal Antitrust, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

Total amount of Bid: $ ______________________

Company Name

Signature

Printed Name & Title

Address

City, State & Zip

Phone

E-Mail

Date

Acknowledgement of any and all addendums received:

Addendum #1 _________________________________

Addendum #2 _________________________________

Addendum #3 _________________________________