Livestock Market RFID Mux Schedule A Statement of Work.docx

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STATE OF MICHIGAN

Request for Proposal No. 180000001520 Livestock Market RFID Mux Project

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

Radio frequency identification (RFID) ear tags are mandatory for all Michigan cattle. When Michigan cattle move to a livestock market or slaughter facility the animals’ RFID tag is scanned using a low-frequency panel and recorded via a mux, acting as the basis for cattle traceability throughout the state. A mux is a device designed to store data from a panel and, upon processing, deliver the data to the processor.

The model of mux the Michigan Department of Agriculture and Rural Development’s Animal Industry Division(AID) has employed in the state’s livestock markets and slaughter facilities operate via a dial-up phone line and as such have become outdated. The phone lines currently being used are quickly degrading, resulting in the loss of vital RFID data. As technology continues to advance, a new model of mux has emerged, one which utilizes ethernet and high-speed internet connections allowing for operation on a wireless network. The need for this data is directly tied to animal disease traceability and is used specifically to trace cattle movement and potential exposures to disease infected animals.

SCOPE

MDARD has nine livestock markets and slaughter facilities that will require updated mux equipment to continue to provide required RFID tag data to the State of Michigan. Currently the equipment is experiencing failures and the loss of RFID tag data. The updated equipment will be provided by the vendor and then installed by an MDARD employee that currently works within the markets. The vendor will then need to ensure that the existing Allflex RFID panels are communicating with the mux and that the RFID data is being captured. The installation of the equipment will be prioritized by replacing the most unreliable/faulty equipment and by locations that currently collect the highest volumes of RFID data.

REQUIREMENTS

The installation of internet based muxes in various livestock facilities receiving and sending cattle to, from, is necessary to increase AID’s level of biosecurity; ultimately strengthening the protection and well-being of Michigan’s livestock industry. There are nine Michigan livestock markets that will receive the new internet mux equipment located in Croswell, Battle Creek, Marlette, Lake Odessa, Wayland, Jackson, St. Louis, Marion and Cass City. The market staff will work in phases installing three locations at a time while the contractor works remotely to ensure the equipment functions properly. The projected timeline to complete the installation of all nine locations is by 9/30/2018.

1. General Requirements

1.1. Product Specifications

The Contractor must provide nine internet-based mux equipment that will be installed by an MDARD employee that currently works within the markets. Vendor must ensure that existing Allflex RFID panels are communicating with the mux, that the RFID data is being captured and provide remote support for panel connectivity and RFID transmission to mux.

List product specifications, attach brochure(s) and any other information that can be used to evaluate product quoted. Vendor also needs to acknowledge that mux will communicate with existing Allflex RFID panels, that remote support for panel connectivity and RFID transmission to mux is included in bid and describe how remote support will be provided.

Bidder Response:

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3. Recall Requirements and Procedures

Describe any recall requirements and procedures.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

2. Service Levels

2.1. Delivery

Delivery will be coordinated with MDARD staff but must be timely so that installation by MDARD staff can be completed by 9/30/2018. Delivery will be made to the nine livestock markets that will receive the new internet mux equipment. Markets are in the following Michigan cities: Croswell, Battle Creek, Marlette, Lake Odessa, Wayland, Jackson, St. Louis, Marion and Cass City.

Bidder to Acknowledge Delivery Requirements:

2.2. Installation

Installation will be considered complete when all nine livestock markets have working internet mux.

2.3. Technical Support and Repairs

Technical support and repairs will be handled by the manufacturer if needed.

2.4. Maintenance

On-site maintenance must be performed according to the recommended manufacturer maintenance schedule.

2.5. Training

The Contractor must explain its training capabilities and any training that is included in its proposal.

3. Staffing

3.1. Key Personnel

The Contractor must appoint one individual who will be directly responsible for the day to day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements.

Bidder’s Key Personnel and Contact Information:

3.2. Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

6. Delivery

6.1. Delivery Programs

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

7. Acceptance

7.1. Acceptance, Inspection and Testing

See Section 16, Acceptance, in the Standard Contract Terms.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. After a mux is installed at a livestock market, an invoice can be submitted.

8.2. Payment Methods

The State will make payment for Contract Activities via EFT.

9. Additional Requirements

9.1. Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio-based product label.

9.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Version 1 Revised Date: 7/28/2017