LIVE BOTTOM Specification Dec 07[1].rtf

Maine Department of Transportation file_0.bin thumbnail_0.png thumbnail_1.wmf

Request for Quote

Maine Department of Transportation Live Bottom Trailer Purchase

SPECIFICATION PURPOSE & INTENT - GENERAL

The attached Specifications require providing all things necessary, or proper for, or incidental to the furnishing and delivery of the bid item (or items) and associated equipment to Fleet Service/M.D.O.T., Augusta, Maine. The aforementioned bid item shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these Specifications, but involved in carrying out their intent, are required by these Specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these Specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2006 listed and published stock model, or models which meet or exceed all the applicable requirements of these Specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bid or accessory items furnished by the vendor, distributor and/or manufacturer shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Fleet Service/M.D.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to Fleet Service for failure to perform. Fleet Service also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine places the bid item (or items) into service.

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The successful bidder and subcontractor (if any) must maintain and/or have access to parts inventory within the State of Maine. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by MDOT. Availability of normally expendable items such as filters, belts, hydraulic lines and hoses shall not exceed 24 hours. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service may be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) MDOT must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification. The manufacturer’s manual must be supplied at time of bid.

During the term of the manufacturer's warranty Fleet Service reserves the right to perform any and all warranty work "in house" to meet operational needs or demands with the exception of major engine, transmission and axle rebuild or repair. Fleet Service will recover all parts and labor cost (labor time as allowed by manufacturer's rate manual Fleet Service standard labor rate at the time of repair) by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Fleet Service, or may be purchased by Fleet Service on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Additionally Fleet Service will perform no other paper work other than what is necessary for Fleet Service to track the cost of warranty repair through its own billing system. Manufacturers, dealers or vendors who are selected to any equipment, vehicles or accessories to Fleet Service, must place Fleet Service on a mailing list to provide warranty recalls and/or technical updates or service bulletins to the Fleet Manager’s Office of Fleet Service, 105 Capitol St., Station #26, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any vehicle or equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

Division of Purchases reserves the right to consider alternates and determine equivalency. Specifications differences will be reviewed. Division of Purchases also reserves the right to make multiple awards based on prior history or experience with the bidder or subcontractor and/or prior history or experience with equipment offered. Furthermore, Division of Purchases reserves the right to request information for clarification.

Award of bid will be based on:

Specifications & quality of equipment proposed

Prior history or experience with the bidder and/or subcontractor, and prior history or experience with equipment offered.

Price

Delivery timeliness.

REQUIRED INFORMATION FOR BID PROPOSALS

As evaluation of returned bid proposals can be a long and difficult process, it’s necessary to obtain as much information as possible for the vehicles, equipment and/or accessories which are offered to facilitate the review and decision making process. To this end, unless requested elsewhere in these documents by the Division of Purchases or Fleet Services there is certain information which is essential and must be provided with the bid proposal. This information includes but is not limited to:

A separate sheet noting any and all exceptions which are being taken to the specifications.

A copy of the specification must be retuned noting these same exceptions and also identifying the make, model, brand, type, size, etc. Of the components which are being supplied.

The most recent advertising literature pertaining to the vehicle, equipment and / or accessories which are being offered to also include any technical specifications or information.

Department of Transportation Fleet Services

Technical Specification Live Bottom Trailer

It is the purpose and intent of these specifications to describe a live bottom over highway trailer of 5th wheel design. Used in the delivery of hot asphalt pavement, recycled asphalt pavement, aggregate such as crushed stone, mineral filler, salt, and mulch product.

1. Capacity:

1.1 Unit must be able to handle a capacity of a minimum of 26 cu.Yds. and a maximum capacity of 30 cu. Yds. not exceed the height of the bed rail when fully loaded.

2. Frame:

Heavy duty gusseted cross members shall be provided.

Local installation of frame reinforcement not acceptable.

Overall length not to exceed 39 feet.

King pin to center of last axle no more than 34 ft.

King pin will not have set back of more than 17 in.

Landing gear will be of a two (2) speed crank down design

3. Suspension:

3.2 Tri-axle 3 leaf suspension / air ride.

3.3 (12) 22.5 x 8.5 One piece heavy duty tubeless hub piloted disc rims, of a 10 hole design.

3.4 (12) 12R x 22.5 radial tubeless tire with 16 ply rating Goodyear G124 or approved equal

4. Brakes :

4.1 Air Brakes.

4.2 Dual air brake system with A.B.S.

4.3 Brakes will be 16.5 x 7” S cam type, two (2) 30/30

moisture resistance chambers.

4.4 Rear parking chambers must be positioned to prevent

parking brake canisters from extending past rear tires and to prevent interference when backing into pavers, shoulder boxes, etc.

4.5 Parking brake must be spring actuated “piggy-back” type, on the two most rear axles.

Air reservoirs shall have ample road clearance and be of sufficient reserve capacity to support all vehicle air accessories.

4.7 Pull drains on each reservoir with loose end of cable

attached professionally in location that is easily accessible to the operator.

5. Body:

Access ladder.

Load cover must be air or electrically operated and may not extend above the height of the body more then 12 in.

Truck to trailer Elec. connection will be a seven pin round trailer connector wired to a standard ICC wiring pattern.

Fifth wheel plate, and king pin suited for truck transport.

Body must be insulated to maintain adequate heat for premixed asphalt.

7 Training:

8 Warranty:

8.1 Warranty will cover equipment for one year from the time of in service date. A copy of warranty terms and conditions to include parts and labor covered will be provided with the bid, and upon delivery.

9 Delivery:

9.1 Delivery of the first two unites, in the first 12 month cycle is preferred to be on or before May 1, 2008.

9.2 Delivery of the second two unites in the second 12 month cycle is preferred to be on or before May 1, 2009. Please state in your bid response if this is acceptable, and/or state your earliest possible delivery date.

9.3 A written statement acknowledging compliance with these specifications must accompany the bid proposal.