Draft PWS - Aircraft and Structural Fire Training Facility Maintenance and Servicing.docx

PERFORMANCE WORK STATEMENT

MAINTENANCE AND SERVICING

of

AIRCRAFT FIRE TRAINING FACILITY

and

STRUCTURAL FIRE TRAINING FACILITY

Little Rock AFB, AR

DRAFT 4 April 2024

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 19TH AIRLIFT WING (AMC) LITTLE ROCK AIR FORCE BASE, ARKANSAS

BLACK KNIGHTS… MOVE OUT!

BLACK KNIGHTS… MOVE OUT!

1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF) at Little Rock AFB in a manner that will ensure their serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures, National Fire Protection Association (NFPA) 1403 Live Fire Training Evolutions (Current Edition), Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 6 February 2015 and local, state and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document.

1.1 INSPECTION, TESTING, AND MAINTENANCE SERVICES. The contractor shall maintain the AFTF and SFTF by scheduling and conducting four (4) quarterly inspections (not to exceed 120 days) in conjunction with winterization/de-winterization activities. The quarterly inspections shall be conducted in December, March, June, and September. The inspection visit shall be coordinated, scheduled, & confirmed at least 90 days in advance. The contractor shall perform all inspections, testing and maintenance IAW NFPA 1403, Current Edition, and T.O 35E1-2-13-1, 6 February 2015 Edition. The contractor shall provide a written inspection report of the conditions found during the inspection, along with a written cost estimate to repair/replace all items identified as discrepancies. The written inspection report and estimates shall be provided to LRAFB Fire and Emergency Services and the Contracting Officer within 10 days of calendar inspection.

NOTE: Contractor mark-up on parts shall not exceed the negotiated percentage over the Contractor’s actual cost. The Contractor shall produce cost documentation (i.e., receipts, invoices, etc.) upon request from the Government.

0. For the Aircraft Fire Training Facility, as a minimum, maintenance, inspection and routine repair shall include the following:

· Inspect burn area. Ensure rock is level so when flooded a continuous film of water covers area from side to side. Ensure that rock level is ½ inch to 1 inch below top of burn area weir drain. Replace/organize rock level to adhere to this requirement.

· Inspect burn area sump pump, weir drain, and retention pond drain valve for freedom of operation and absence of obstructions. Repair or replace non-compliant valves within cost threshold limit.

· Inspect exterior and interior burners and ensure that burner grates are not excessively corroded or warped and that igniter protective covers are in place. Replace corroded grates and missing/damaged igniter covers within cost threshold limit.

· Inspect igniters and ensure electrode is clean and that the ceramic insulator is not cracked or damaged. Ensure igniter tips are free of carbonization. Replace non-compliant igniters within cost threshold limit.

· Inspect aircraft mock-up for excessive corrosion and structural integrity.

· Inspect mock-up doors to ensure freedom of operation and no excessive corrosion; lubricate all door hinges.

· Inspect all lighting for proper operation. Ensure all area lighting and control tower lighting is operable. Repair/replace bulbs and wiring issues within cost threshold limit.

· Inspect propane system to specifications. To include as a minimum, tank, gauges, valves, piping, manual safety system, and regulators for corrosion, wear, or serviceable limits. Replace gauges, valves, piping, and regulators when worn or do not meet serviceable limits within cost threshold limit.

· Inspect control stand to include electrical and mechanical components, piping, valves, and regulators. Check for corrosion, wear, or serviceable limits. Inspect markings on valves and switches for legibility. Ensure all pressure gauges are operable. Repair or replace materials that do not meet requirements within cost threshold limit.

· Inspect the condition of the ignition and ground wires of each circuit each quarter, check for and annotate voltage on each wire to ensure 10,000 volt at the igniters. Replace wire that does not meet the 10,000 volt standard within cost threshold limit.

· Inspect water retention pond area. Examine visible portion of liner for damage. Repair or replace damaged liner within cost threshold limit.

· Open the pit fill, sprinkler, and water jacket valves and test for adequate operation and water pressure. Close all valves when testing is complete. Repair or replace damaged valves within cost threshold limit.

· Charge applicable nitrogen and air systems for operation and examine for leaks. Repair leaks within cost threshold limit.

· Ensure nitrogen and air system, and emergency shut-off pneumatic burner valves are functioning properly at all locations. Verify emergency shutdown system operability, through a function test and propane burn-off. Ensure that all pneumatic burner valve boxes are clearly accessible and uncovered (i.e. free of rock cover). Repair or replace emergency switches and pneumatic burner valve boxes within cost threshold limit.

· Pressurize propane piping for one (1) hour and examine valves for leaks at burners with flammable gas detector. Repair leaks within cost threshold limit.

· Inspect cathodic protection system. Report the cathodic protection potential readings for the system along with voltmeter and readings of the rectifier.

· Inspect driving area around burn area for ruts and divots. Level all ruts and divots before proceeding.

· Inspect condition of all signage to ensure readability. Replace all unreadable signage within cost threshold limit.

0. For the Structural Fire Training Facility, as a minimum, maintenance, inspection and routine repair shall include the following:

· Verify that all bolted connections are tight, self-drilling screws with integral washers are seated snugly without washer distortion and rivets have not pulled through the attached materials. Replace improperly set or damaged fasteners within cost threshold limit.

· Inspect all panels, trims and accessories for proper installation and fit. Insure that all field mitered corners fit tightly and smoothly. Replace any item, which is damaged, warped or distorted within cost threshold limit.

· Adjust all shutters, swing doors and hatches so that they swing smoothly without binding and so that the appropriate hardware latches without forcing or slamming. Insure that all closures are adjusted so that they close smoothly. Lubricate all hinges and latches. Replace hinges and latches that do not close smoothly within cost threshold limit.

· Check all electrical and mechanical devices to make sure that they are working properly. Temperature monitoring systems must be checked to see that each thermal-couple works accurately. Repair or replace any item in non-working order within cost threshold limit.

· Provide a certification statement of the NFPA required structural / safe operational inspections. To Include a 10% bolt inspection annually.

· Provide inspection and certification of 5,000Lb rappelling anchor points per NFPA.

· Provide inspection and certification of standpipe and FDC connections per NFPA.

· Provide inspection and certification of safety railings, gates, chains, warning signage, per NFPA and OSHA.

1.1.3. AFTF HDPE Liner Maintenance. The 80-mil thick HDPE liners are located in the water retention pond, burn area, and trench of the AFTF. The liners in the trench and burn pit are buried. In the event a liner leak is detected, the contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708) 898-1161 or (800) 323-3820). The contractor shall submit for LRAFB Fire and Emergency Services and the Contracting Officer approval of the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Additionally, the contractor shall adhere to the following general guidelines.

1.1.3.1. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling.

1.1.3.2. Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action.

1.1.3.3. Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

1.2. Reports. Written reports and records of each inspection and maintenance shall be in sufficient detail to demonstrate the adequacy of the inspection, and shall be received within 10 calendar days of the inspection.

1.3. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

1.4. Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the LRAFB Fire and Emergency Services and the Contracting Officer. The contractor shall be liable for containment and environmental clean-up of the spill or release of such substance.

1.6. SAFETY. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the Technical Order and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

2.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

2.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

2.4. HOURS OF OPERATION. The base normal hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor is not required to provide routine inspections, preventive maintenance or repairs on weekends or Federal Holidays. If a scheduled service falls on a weekend or an observed Federal Holiday, that service will be performed on the next workday, (i.e., if a holiday falls on Monday, the service will be provided on Tuesday). If repairs are required to be made on a weekend or Federal Holiday, the LRAFB Fire and Emergency Services or the Contracting Officer will notify the contractor when approval is given to perform the repairs.

2.5. SECURITY REQUIREMENTS. All contractor employees shall carry contractor photo identification at all times. Contractor employees or any representative of the contractor entering the government installations shall comply with all base security measures implemented at all times. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security. The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto the installations. Vehicle registration, current proof of insurance and a valid driver’s license must be presented for all vehicles to be registered. The Contractor must be escorted in Restricted Areas. Contractor shall contact the LRAFB Fire and Emergency Services or the Contracting Officer for instructions and procedures. The contractor will comply with all Antiterrorism requirements at the installations at all times. Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON) Alpha, Bravo, Charlie or Delta for the bases. The LRAFB Fire and Emergency Services will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions.

2.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), unless otherwise directed by an authorized Government representative, it is determined that services under this contract are NOT essential for performance during a crisis. All services will stop as directed by the Contracting Officer and none of the personnel employed under this contract will be granted normal access to the base during increased security measures.

3. APPENDICES.

A. Winterization/De-Winterization Procedures B. Estimated Workload Data C. Aircraft Fire Training Facility Estimated Workload Data

APPENDIX A

Winterization/De-Winterization Procedures

A. Winterization shutdown activities will consist of:

· Test all igniters and verify proper operation, (identify repairs needed for spring start up).

· Winterize each igniter by cleaning with compressed air and applying non-freezing liquid to dissipate any moisture that may be collected by the igniter throughout the winter.

· Cover and securely seal each individual igniter.

· Verify that the rectifier for the impressed current cathodic protection system is operational.

· Lubricate and service all switches, cabinet hinges, latches, etc.

· Remove and store water pond aerator as directed by owner.

· Introduce a minimum of 90 CFM of compressed air into the water system to blow out all water lines. Maintain air until all moisture is out of lines to keep from freezing for the winter.

· Exercise, service and lubricate all valves for the water system.

· Drain the burn area to an absolute minimum to prevent freezing of electric, propane and nitrogen systems.

· Verify that all automatic pumping systems are functional for winter.

· Check all burner locations for performance and emergency shutdown, (identify repairs needed for spring start up).

· Exercise thermal cycles on the propane system and perform soap test at all propane connections, (identify repairs needed for spring start up).

· Introduce a minimum of 90 CFM compressed air into the propane system and remove all water from propane lines and co-ax valves. Maintain air until all moisture is out of lines to keep from freezing for the winter.

· Pressurize nitrogen/air system and perform leak test of all nitrogen/air connections, (identify repairs needed for spring start up).

· Drain nitrogen/air accumulator tank of all moisture.

· Service all nitrogen/air pilot valves.

· Provide a complete inspection report IAW T.O. 35E1-2-13-1.

· Provide a complete report of all work performed and minor repairs made.

· Brief and provide a written report to the fire chief or representative of all minor and major repairs needed for spring start up. Provide user with a cost estimate for repairs to allow time for using agency to secure funds by spring start up.

B. De-winterization/spring start up activities will consist of:

· Verify that the rectifier is in service for the cathodic protection service.

· Lubricate all electrical panel hinges, switches, etc.

· De-winterize all igniters and assure good solid (functional) ignition.

· Check and verify that all identification and warning labels are installed, clear and legible.

· Exercise the water system and adjust to assure that all functions are operating at the proper pressures.

· Fill burn pit to operating level and assure that igniter coolers are adjusted properly.

· Install water aerator (if applicable) in pond.

· Treat the water in the water retention pond to help prevent algae growth if necessary.

· Verify that the mechanical emergency shutdown valves associated with filling the propane tank are functioning properly and serviced.

· Check that the propane tank float gauge is operational.

· Check that the propane tank roto-gauge is operational.

· Check that the propane tank pressure gauge is functioning.

· Perform maintenance per manufacturer’s recommendations on all propane valves and equipment.

· Operate the entire propane system assuring that all burners are functioning properly and that all emergency shutdown times are achieved.

· Cycle all of the propane system valves and perform leak test at all connections.

· Perform common maintenance on all the propane parts and equipment as recommended by the manufacturer.

· Perform a pressure test on the nitrogen/air system.

· Service and cycle all of the nitrogen/air pilot valves.

· Have a fire truck and crew stand by while testing live fire scenarios and making any burner adjustments, minor repairs, etc.

· Provide a complete inspection report IAW T.O. 35E1-2-13-1.

· Generate a complete report of all work performed and minor repairs made.

· Debrief and provide a written report to the fire chief or representative of all work performed and findings.

Appendix C Estimated Workload Data

COMPONENT

image1.png