Liquid_Oxygen_Refill,_Delivery_and_Tank_Rental.pdf

RFQ

EMS 9/29/2025

LIQUID OXYGEN REFILL, DELIVERY AND TANK RENTAL

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 9, 2025

DEADLINE FOR QUESTIONS: October 14, 2025

RESPONSE DEADLINE: October 16, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Liquid Oxygen Refill, Delivery and Tank Rental

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

RFQ #EMS 9/29/2025

Title: Liquid Oxygen Refill, Delivery and Tank Rental

1. Introduction

1.1. Summary

This request for quotes is for liquid oxygen/cylinder rental and supplies. Quotes shall include pricing for:

160-liter liquid oxygen holding tank, Tank Refill, Tank Rental and Delivery Charge. Vender will pick up empty tank from the Public Safety building located at 6575 North W Street and swap them out with refilled liquid tanks weekly. There may be times that an additional delivery will be needed in the same week. Vender must be able to respond within ten business hours of notification being provided.

Estimated quantities for each are 75 160-liter refills, tank rental of two 160-liter tanks for 365 days and

75 deliveries. Encase of emergencies, vender must have the ability to refill an ambulance at your facility located in Escambia County,

1.2. Background

This request for quotes is for liquid oxygen/cylinder rental and supplies. Quotes shall include pricing for:

160-liter liquid oxygen holding tank, Tank Refill, Tank Rental and Delivery Charge. Vender will pick up empty tank from the Public Safety building located at 6575 North W Street and swap them out with refilled liquid tanks weekly. There may be times that an additional delivery will be needed in the same week. Vender must be able to respond within ten business hours of notification being provided.

Estimated quantities for each are 75 160-liter refills, tank rental of two 160-liter tanks for 365 days and

75 deliveries. Encase of emergencies, vender must have the ability to refill an ambulance at your facility located in Escambia County,

1.3. Contact Information

Cooper Saunders

Logistic Supervisor

6575 North W ST

PENSACOLA, FL, FL 32505

Email: acsaunders@myescambia.com

Phone: (850) 471-6544

Department:

Public Safety

1.4. Timeline

Release Project Date October 9, 2025

Question Submission Deadline October 14, 2025, 3:00pm

Quote Submission Deadline October 16, 2025, 3:00pm

2. Project Details mailto:acsaunders@myescambia.com tel:(850)471-6544

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

This request for quotes is for liquid oxygen/cylinder rental and supplies. Quotes shall include pricing for:

160-liter liquid oxygen holding tank, Tank Refill, Tank Rental and Delivery Charge. Vender will pick up empty tank from the Public Safety building located at 6575 North W Street and swap them out with refilled liquid tanks weekly. There may be times that an additional delivery will be needed in the same week. Vender must be able to respond within ten business hours of notification being provided.

Estimated quantities for each are 75 160-liter refills, tank rental of two 160-liter tanks for 365 days and

75 deliveries. Encase of emergencies, vender must have the ability to refill an ambulance at your facility located in Escambia County,

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 160-liter Liquid Oxygen Tank Rental 1 EA

2 160-liter Liquid Oxygen Refill 1 EA

3 Delivery Charge 1 EA https://procurement.opengov.com/governments/3340/signup https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

Line Item Description Quantity Unit of

Measure Unit Cost Total

TOTAL

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required

5.6. There may be circumstances that require an additional delivery, will you be able to accomplish the delivery within the same business day? *

☐ Yes

☐ No

*Response required

5.7. Do you have the ability to refill ambulance at a facility located within 5 miles of Public Safety (6575 North W Street Pensacola, Fla 32505)?

☐ Yes

☐ No