Limiting Sources Justification OVER SAT.pdf

VHAPM Part 808.405-6 Limiting Sources Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C248-21-AP-4382

(1) Contracting Activity: Department of Veterans Affairs, Network Contracting Office 08 (NCO 08), Orlando Veterans Affairs Health Care System (OVAHCS). VA2237: 675-21-3-2440-0346.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). The National Acquisition Center (NAC) awarded a Federal Supply Schedule (FSS) contract to ScriptPro, USA Incorporated, effective July 01, 2019 with the period of performance (POP) ending on June 30, 2024. The supply needed to fulfill this acquisition procurement is on the National Acquisition Center (NAC) Federal Supply Schedule (FSS) contract. It’s in the Government’s best interest to issue a task order against the NAC FSS contract.

Order against: FSS Contract Number: 36F79719D0135

Name of Proposed Contractor: ScriptPro USA, Inc.

Street Address: 5828 Reeds Road

City, State, Zip: Mission, KS 66202-2740

Phone: 913-403-7690

(3) Description of Supplies or Services:

Orlando VA Healthcare System has the need to update their ScriptPro Robotic Prescription Dispensing System (SRPDS) for William V. Chappell Jr., Multispecialty Outpatient Clinic. The new system is configured to save the Government $866,123.43 versus continued leasing and procuring support maintenance currently costing $1,518,194.04 for base plus four option period. The cost for all equipment is $426,056.89 and the installation cost is 46,070.72. The grand total is $472,127.61. The cost for maintenance support for base and four option period after the new equipment have been installed is $179,943.00. Table 1. below represent the items that will be procured and installed at the William V. Chappell, Jr. VA Multispecialty Community Base Outpatient Clinic.

Table 1.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VHAPM Part 808.405-6 Limiting Sources Page 2 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

Catalog Number Item Description Quantity

HO613980

SP 200/CCC; (6 slot) Robotic Prescription Dispensing System with 6 slot collating control centers.

1EA

PC759199

Onsite Installation of SP 200/CCC (6 slot); Robotic Prescription Dispensing System with 6 slot Collating Control Center.

1SV

YC230817 CRS 75; Compact Robotic Prescription Dispensing System 75 1EA

MJ618069

Onsite Installation of CRS75; Compact Robotic Prescription Dispensing System 75.

1SV

XB209784

SP Central Expanded Platform: SP Central Expanded Platform (includes 1 SP Central Expanded Server, 1 SP Datapoint)

1EA

BC146419

Onsite Installation of SP Central Expanded Platform; SP Central Expanded Platform (includes 1 SP Central Expanded Server, 1 SP Datapoint).

1SV

UR321397 SP Datapoint; Pharmacy Data Terminal

10EA

TV371659 Factory Installation of SP Datapoint; Pharmacy Data Terminal. 1SV

GF938401 SP Printer; Pharmacy Printer 9EA

IU212114 Factory Installation of SP Printer; Pharmacy Printer. 1SV

TY129954

Notice Board; Prescription Notification Board 32” – Configuration Options: Prescriptions Ready, MDC Dashboard

1EA

UF531562

Onsite Installation of Prescription Notification Board 32" - Configuration Options: Prescriptions Ready, MDC Dashboard.

1SV

WD501770 Electronic Signature; Electronic Signature Device 2EA

KV652490

Factory Installation of Electronic Signature; Electronic Signature Device.

1SV

YN971071 Smart Card Scanner; Smart Card Scanner 14EA

CO981796 Factory Installation of Smart Card Scanner. 1SV

DS838807 Electronic Door Locks; Electronic door locks for Robotic System 1EA

N/A Factory Installation of Electronic Door Locks; Electronic Door Locks for Robotic System.

1SV

N/A Virus Protection (Platform System); Virus Protection (Platform

1EA

VHAPM Part 808.405-6 Limiting Sources Page 3 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright, or proprietary data limits competition. ScriptPro USA Incorporated is the OEM and sole proprietary rights holder of the ScriptPro Software and maintenance support for ScriptPro Robotic Prescription Dispensing Systems (SRPDS). ScriptPro USA Incorporated is the only source who can meet all the specific requirements for providing the required service and support. ScriptPro USA Incorporated is the developer of the software and such is the sole holder of the software keys needed to support the maintenance services and software upgrades.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The NAC has

System)

N/A Remote Installation of Virus Protection (Platform System). 1SV

YO937923

Full Disk Encryption (per covered server computer); Full Disk Encryption (per covered server computer)

2EA

GA333685

Factory Installation of Full Disk Encryption (per covered Server computer).

1SV

VHAPM Part 808.405-6 Limiting Sources Page 4 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021 already determined the rates for supplies under the schedule contract to be fair and reasonable. Although the NAC has negotiated fair and reasonable pricing, Network Contracting Office (NCO) 8 will seek additional discounts before placing an order.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

A notice (36C24821Q1074) of intent to sole source was posted on https://beta.sam.gov for 14 days. No sources responded with capabilities or interest in providing the supplies described in the intent to sole source notice. The Contracting Officer determined on this basis along with supporting propriety rights letter that a sole source award is recommended to ScriptPro USA Inc. Pursuant to VAAR 810.001-700, Market Research Policy. Market research was conducted through VetBiz at https://www/vetbiz.va.gov, key words, NAICS 339112 ScriptPro and NAICS 339112 Prescription Dispensing.

(7) Any Other Facts Supporting the Justification: The Department of Veterans Affairs Health Administration and ScriptPro establish a Business Associate Agreement (BAA) in accordance with the Health Insurance Portability and Accountability ACT (HIPPA), the Health Information Technology for Economic and Clinical Health Act (HITECH), and the HIPPA Privacy, Security, Breach Notification, and Enforcement Rule (HIPPA Rules), 45 C.F.R. Parts 160 and 164.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

Miguel Valdes Administrative Officer Pharmacy

NAME TITLE SERVICE LINE/SECTION

Orlando VA Health Care System

FACILITY

https://beta.sam.gov/ https://www/vetbiz.va.gov

VHAPM Part 808.405-6 Limiting Sources Page 5 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

Rohan McKenzie NCO 8

NAME AND TITLE

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Ferdinand Rodriguez, NCO 8 Branch Chief, Orlando Services https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx