Limiting_Sources_Justification_MPT-SAT.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 2 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C255-20-AP-1590

1. Contracting Activity: Department of Veterans Affairs, VISN 15, Columbia VA Medical

Center 2237: 589-20-3-5755-1718

2. Description of Action: This is a new requirement for cloth masks for the Columbia VAMC in response to the COVID-19 outbreak in Missouri.

Order against: FSS Contract Number: V797P-4306B

Name of Proposed Contractor: Phoenix Textiles d.b.a. Phoenix Government Services Street Address: 21 Commerce Drive City, State, Zip: O’Fallon, MO 63366-4413 Phone: 800-727-3035 x4748

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 52,500.00

The Columbia VAMC has an urgent requirement for reusable cloth surgical masks. Masks will be a polyester/lycra material with 4-way stretch and elastic that goes around the ears.

4. Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8

VHAPM Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPM Part 808.405-6 Limiting Sources Page 2 of 2 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

Rational/explanation to support cited authority: On March 11, 2020, the World Health Organization (WHO) declared the COVID-19 outbreak a global pandemic, and on March 13, 2020, the United States issued a Presidential Proclamation declaring the COVID-19 outbreak to be a national emergency. Additionally, all fifty states and the District of Columbia have declared emergencies due to COVID-19. Because COVID-19 is an emerging disease, and there are no vaccines or approved treatments, it is prudent to have adequate flexibility to address this public health emergency.

COVID-19 has caused national shortages of medical supplies for the medical staff for the VAMC’s. This product is on manufacturing backorder and constrained nationwide for order fulfillment. There are numerous national buys being conducted by Program Contracting Activity – Central (PCAC) to bolster the VA’s national stock, but those deliveries are weeks away.

The Department of Veterans Affairs (VA), VA Heartland Network 15, Contracting Office, has a requirement to provide medical related material and services to various locations across the VISN 15 networks area of responsibility during this public health emergency and response effort. NCO 15 anticipates receiving requested to procure mission necessary materials and services from within VISN 15. Any delay in providing critical medical supplies, services and equipment could cause irreparable harm and put our Veterans and American citizens at an increased risk of transmission and exposure.

5. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Jeanine Wallace Contracting Officer Date: 4/3/2020 https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/8 https://www.acquisition.gov/?q=/browse/far/6