Limiting Sources Justification.pdf

Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 5 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: ____________

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C256-26-AP-2972

(1) Contracting Activity: Department of Veterans Affairs, New Orleans Contracting Office 16, located at 1515 Poydras Street New Orleans LA 70112, in support of NCO 16 Southeast Louisiana Veterans Health Care System at 2400 Canal Street New Orleans LA 70119.

2237: 629-26-3-529-0583

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

The Southeast Louisiana Veterans Health Care System in New Orleans, LA has an urgent requirement for the continuation of Unarmed Security Guard Services. This action will serve as a six-month bridge follow-on contract to ensure there is no disruption to services. The current contract’s period of performance is scheduled to end on May 31, 2026.

Order against: FSS Contract Number: GS-07F-0625X

Name of Proposed Contractor: COGAR GROUP, LTD., THE

Street Address: 12184 Arnot LN

City, State, Zip: Bristow, VA 20136

Phone: 703-942-8118

(3) Description of Supplies or Services:

The requirement is for continued Unarmed Security Guard Services to protect VA staff, patients, visitors, and property across SLVHCS facilities. Services include monitoring access points, patrolling designated areas, responding to incidents, and providing a visible deterrent to unauthorized or unsafe activity. Unarmed Security Guard Services provide security guards for the coverage of the SLVHCS facilities for 8 sites with different hours of operations and coverage.

The estimated value of the proposed action is $875,602.48 https://www.acquisition.gov/far/part-8#FAR_8_405_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VHAPG Part 808.405-6 Limiting Sources Page 2 of 5 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: ____________

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. (CHECK THE APPLICABLE AUTHORITY BELOW AND COMPLETE)

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

This service is essential to meet the operational needs of the medical facility. Maintaining continuity of services and ensure that patient care, administrative operations, and mission critical activities are not disrupted. Any interruption in coverage would create unacceptable risks to the safety of individuals and operational integrity of the medical center. There is insufficient time to compete the required services before expiration of the existing contract.

The bridge period allows sufficient time to finalize the competitive procurement package, conduct market engagement, and ensure an orderly transition without compromising patient and staff safety. Failure to award a bridge contract would result in immediate degradation of security posture, violation of VA policy for facility protection, and potential harm to personnel and assets.

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing

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(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The current contractor is currently providing the requested unarmed security guards services at a high level for the Southeast Louisiana Veterans Health Care System in New Orleans, La.

The prices were based on the established GSA contract price which has already been determined to be fair and reasonable.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Recent market research indicates that multiple capable service-disabled veteran owned small business security providers exist within the region. These sources will be included in the competitive solicitation. Due to the urgent need to avoid a lapse in services, the bridge action must be limited in scope and duration. All market research was conducted in accordance with the VA regulations. The urgent request is for the purpose of time and efficiency of use of this particular contract, and all original market research was conducted at the beginning of the fiscal year 26.

(7) Any Other Facts Supporting the Justification:

The current contractor is established and currently working at the facility and the time it would take to get a new contract established and security guards up to speed on the operations would hinder the function of the contract and safety of the Veterans and VA staff. The estimated period of performance for the bridge contract is six months. This action is strictly temporary and non-recurring. Funding is available and will be obligated at the time of award.

No known or anticipated conflicts of interest exist.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

The urgency driving this bridge action is the only factor preventing full competition. The follow-on requirement will be competed once the acquisition package is finalized. The VA service is actively developing the procurement package to ensure competition for the follow-on award. Adequate lead time has been incorporated into the acquisition schedule to prevent future urgent sole-source actions.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

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5/27/2026

X Joshua Anderson Joshua Anderson Physical Security Officer Signed by: JOSHUA ANDERSON

VA Police

SERVICE LINE/SECTION

SLVHCS

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

Veronica Maskell Contracting Officer- Commercial Acquisition Team New Orleans Division 1 Network Contracting Office 16

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Luke E. Miles Contracting Officer, Commercial Acquisition Team New Orleans Division 1 Network Contracting Office 16 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx

VHAPG Part 808.405-6 Limiting Sources Page 5 of 5 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: ____________