Limiting Sources Justification.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C24221Q1351

(1) Contracting Activity:

Department of Veterans Affairs, VISN 02, Albany Stratton VA Medical Center 528a8

2237# 528-22-1-8502-0001

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Envella bed rentals follow-on to FSS contract V797P-4434B 36C24220N0099

Order against: New FSS Contract Number: 36F79721D0160

Name of Proposed Contractor: Hill-Rom, Inc.

Street Address: 1069 State Rte 46 E

City, State, Zip: Batesville, IN 47006

Phone: 1-812-931-2014

(3) Description of Supplies or Services:

The estimated value of the proposed action is: Base plus 4 Option Years: $346,835.00

The Stratton VA Medical Center in Albany New York is seeking continued Envella bed rental services for an integrated bed system that supports pressure ulcer healing using air fluidization technology. The requiring activity needs these items to properly treat patients with complex, advanced wounds that are difficult to heal. Based on market research this bed system can only be provided by Hill-Rom.

P0819A – Envella Bed

P0821A – Envella Bed w/Trapeze

Period of Performance: 10/01/2021 to 9/30/202 .

VHAPM Part 808.405-6 Limiting Sources Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

VHAPM Part 808.405-6 Limiting Sources Page 2 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized:

Hill Rom’s Envella integrated bed system supports pressure ulcer healing using air fluidization technology. This technology properly treats patients with complex, advanced wounds that are difficult to heal. These beds are used to treat advanced level stage III/IV wound ulcers, grafts, flaps, and burns or intractable pain. Specifically, these beds have the technology of actual air fluidized beds that combines with medical-grade, silicone-coated, beading technology along with temperature regulation. This technology has been proven to work on patients with stage III/IV pressure ulcers who have not shown healing progress on the simulated air technology beds.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The FSS fixed-priced daily rental is considerably cheaper than purchasing this expensive bed to own which would require a maintenance and cleaning plan .

VHAPM Part 808.405-6 Limiting Sources Page 3 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

On 8/18/2021 a Special Notice with Intent to Sole Source to Hill-Rom, Inc was posted on Contract Opportunities for 12 days. No responses were received. On 9/16/2021 a search on both VIP and DSBS websites using NAICS code 532490 and keywords of “bed rental” resulted in no organizations found. Additional search on NAC and GSA showed Envella beds available to rent under new FSS contract number 36F79721D0160 and at the same rates under previous contract. SAM check of Hill-Rom, Inc. shows active with no exclusions and is a large business vendor under NAICS code 532490.

Any Other Facts Supporting the Justification:

A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is m

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

Barbara Darling Director Geriatric Programs GEC

NAME TITLE SERVICE LINE/SECTION

Albany Stratton VA Medical Center

FACILITY

barbara b. darling 133784 Digitally signed by barbara b. darling 133784 Date: 2021.09.17 11:39:10 -04'00'

VHAPM Part 808.405-6 Limiting Sources Page 4 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

Jacob Burg / Contract Specialist NCO2

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Anthony Murray NCO 02 Branch Chief Services Team 3

HIGHER LEVEL APPROVAL (Required for orders over $750,000):

c. VHA RPO HCA Review and Approval (over $750,000 to $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

N/A N/A

NAME DATE

VHA Head of Contracting Activity (HCA)

JACOB S. BURG 575937 Digitally signed by JACOB S. BURG 575937 Date: 2021.09.17 11:46:36 -04'00'

Anthony J. Murray 364757 Digitally signed by Anthony J. Murray 364757 Date: 2021.09.17 13:09:41 -04'00'

VHAPM Part 808.405-6 Limiting Sources Page 5 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

d. Senior Procurement Executive Approval (over $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

N/A N/A

Angela Billups, Ph.D. DATE Deputy Assistant Secretary Office of Acquisition and Logistics Senior Procurement Executive (SPE)