Limiting Source Justification_MPT-SAT.docx

Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C250-25-AP-0610

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at 260 E. University Avenue, Cincinnati, OH 45219-2356, in support of VISN 10 Cincinnati VA Health Care System at 3200 Vine Street, Cincinnati, OH 45220-2213. 2237 # 539-25-1-043-0028.

2. Description of Action: This new request from the Cincinnati VA Medical Center (CVAMC) is to procure fifteen (15) brand name SPAN PressureGuard Control Care Units for use with existing SPAN PressureGuard Custom Care Convertible Low Air Loss (LAL) mattresses for their Community Living Center’s (CLC) new unit activation.

Order against: |X| FSS Contract Number: 36F79722D0081

3. Description of Supplies or Services:

The CVAMC CLC currently uses brand name SPAN PressureGuard Custom Care Convertible Low Air Loss (LAL) mattresses on its units. The PressureGuard Custom Care Convertible LAL mattress is a versatile pressure redistribution surface that can be easily converted to a powered system with the addition of a control unit. The surface's patented design features provide many benefits for patient care; including but not limited to: Geo-Matt surface geometry and the gentle Heel Slope for dual heel protection that work together to provide effective pressure management. Additionally, the Air Diffusion Matrix design sweeps away moisture vapor before it can re-form as a liquid, helping to reduce maceration and improve microclimate management. When used with the powered control unit, the LAL therapy further enhances moisture and heat removal at the microclimate level. The requested equipment includes:

· SPAN PressureGuard Control Care Unit for PressureGuard Custom Care Convertible Low Air Loss (LAL) Mattress – OEM Part # 8410 – Quantity of 15

The estimated value is $39,054.77.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

|_| An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

|_| Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; (FAR 8.405-6(a)(1)(i)(B));

|_| In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405-6(a)(1)(i)(C)); or

|X| Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority: The PressureGuard Custom Care Convertible LAL mattress converts to a powered surface with the addition of the control unit. The clinicians have determined this system provides medical benefits to patients that typical non-powered surfaces do not. The innovative technology has a Star Chambers design; a closed air-filled system providing a combination of immersion and pressure redistribution. The add-on powered control unit adds alternating pressure, lateral rotation and low air loss capabilities. Procurement of the same equipment currently in use provides compatibility with existing equipment in inventory, and prevents the need for staff to train and develop competencies on new equipment; taking time away from providing direct patient care. Additionally, obtaining alternate equipment would result in the facility spending additional resources that would not be recovered through competition.

Market research queries were conducted using VetCert, FPDS-NG, GSA Advantage, SBA DSBS, VA NAC databases, and other sources. The results found that the OEM is a small business with the FSS Contract identified above in Section 2 of this document. The requested control unit is included under that contract. Other vendors were identified that sell control units; however, this specific unit was not found to be offered.

The Product NAICS code is not listed in the NMR Class Waiver. The VA and SBA Rules of Two cannot be met. Intend to sole source to the OEM SB with FSS Contract award.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e).

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

VHAPG Part 808.405-6 Limiting Sources Page 1 of 3 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 539-25-1-043-0028