Limiting_Compettion_OCLC_Sole_Source-REDACTED.pdf

Control No:

Version – 1.1 February 2018

Limiting Competition elow the Simplified Acquisition Threshold

1. Contracting Activity:

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

Brand Name Buy: Yes No

3. Description of Services or Supplies:

2020-0030

MICC Fort Leavenworth, 535 Kearny Ave., Fort Leavenworth, KS 66027

Army University Library Enterprise Division

TBD

Online Computer Library Center (OCLC) 6565 Kilgour Place Dublin, Ohio 43017-3395

Online Computer Library Center (OCLC)

The requirement is to purchase an OCLC cataloging subscription for ArmyU and a cataloging and interlibrary loan subscription for thirteen libraries for 07/01/2020 – 06/30/2024 with the option to add an additional three libraries. The Online Computer Library Center (known as OCLC) is a global library cooperative that provides products to libraries in more than 100 countries.

Period of Performance: ___________ to ___________ or (insert completion date) Total Value:

4. Authority: Select the appropriate authority below:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a) (1) (i) (B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a) (1) (i) (A) Urgency FAR 8.405-6(a) (1) (i) (B) Only One Source is Capable FAR 8.405-6(a) (1) (i) (C) Logical Follow-on

Or

FAR 16.505(b) (2) (i) (B) Only One Awardee is Capable FAR 16.505(a) (4) Brand Name FAR 16.505(b) (2) (i) (A) Urgency FAR 16.505(b) (2) (i) (C) Logical Follow-on FAR 16.505(b) (2) (i) (D) Minimum Guarantee

5. Reasons for Authority Cited:

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Army University Library System (AULS) is a new library consortium consisting of thirteen institutions that requires interlibrary loan and cataloging services. An acquisition analysis indicated that this contract would benefit the consortium by reducing administrative burden.

Eleven out of thirteen TRADOC libraries have their holdings cataloged in OCLC already. Because the Metadata Subscription and Worldshare Interlibrary Loan subscription work together, the cost in time and resources required to switch from OCLC to another cataloging system would be prohibitive.

Furthermore, such a switch would greatly disrupt interlibrary loan and cataloging services and make the consortium less visible to other libraries. The WorldShare ILL Subscription is the product that will allow the ArmyU library consortium to borrow and lend books from other libraries through the world’s largest resource-sharing network. Additionally, if this contract is not awarded, then a contracting action would have to be repeated fourteen times (one for each library) which would be a waste of people-hours.

2020-0030

01 July 2020 30 June 2024

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b) (3) (iii) (A) FAR 8.405-6(b) (3) (iii) (B) FAR 8.405-6(b) (3) (iii) (C) FAR 16.505(a) (4) (iii(C)

7. Market Research:

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Printed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

Required materials are copyrighted to a single company and not available for sale through other sources.

Operational impact if this contract is not awarded would be substantial migration costs as well as staff training costs, severely decreased ability to provide library patrons with needed materials in a timely manner, potential need for increased staff, and a complete disruption in digital library storage for AULS.

the above.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Printed Name:

Date:

Title:

Signature:

Robert M. Parvin 04/21/2020 Contracting Officer