Limiting Competition under SAT_Redacted.pdf

Control No

Version – February 2017 Page 1 of 5

Memorandum for Record Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD acting on behalf of the Defense Health Agency (DHA), Armed Forces Medical Examiner System (AFMES), located at Dover Air Force Base in Delaware.

2. Description of Action AFMES requests a firm-fixed-price (FFP) contract with Global Furniture. The Government projects award for September-October 2021 using Fiscal Year 2021 funds for the procurement of the Conference Room Chairs.

Nature:

New Requirement Follow-on Requirement

Contract Vehicle:

Purchase Order Number: _ ____________ Blanket Purchase Agreement (BPA) Number _____________ Order/BPA# _____________ against FSS Contract #_____________ Order #_____________ against Multiple Award IDIQ Contract Name or #_____________ Order #_____________ against a single award IDC Contract # _____________ Modification #_____________ to existing PO/TO/DO/Call Order #_____________

Pricing/Contract Type:

Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds:

Operations & Maintenance, Army (OMA) Other Funds: _FY: 2021

Name of Proposed Manufacture(s) and Address:

Global Furniture Group 17 West Stow Road

Marlton, NJ 08053

Brand Name Buy:

Yes No

3. Description of Services or Supplies

AFMES has a requirement to procure conference room chairs. Replacement of all current chairs due to end of life and being over 10 years old. Global Furniture has a requirement for Model #Vion 6341-4. The Performance Textile is an Infection Control fabric which is vital at AFMES due to all the infectious diseases that are examined on site. The Vion 6341-4 is manufactured in ISO 9001 and 14001 certified facilities. In addition it meets or exceeds all applicable Business and Institutional Furniture Manufacturer's Association (BIFMA) standards for safety and durability. The Vion 6341-4 has an overall fire rating with all textiles and foam and is tested and certified, meeting California Technical Bulletin 117 (CAL 117-2013) standards. The Infection

Control No:

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Control fabric is rated as a Grade 03 which reflects the quality of the fabric and its durability.

This grade is a higher quality fabric and durability range.

Qualities listed above are required to meet AFMES ISO Accreditation and infection control standards for our mission operations. This provides a level of protection for all personnel utilizing the chairs (staff and visitors). With the increased awareness of infectious diseases such as Severe Acute Respiratory Syndrome (SARS), pathogenic microorganisms and now COVID. It increases the necessity for infection control as documented by CDC Environmental Infection Control Guidelines for medical and laboratory facilities.

The quantity of chairs is 53 with an estimated value to include delivery around .

4. Authority

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited Global Furniture Group is the only manufacturer that provides the Performance Textile-Infection Control fabric for conference room chairs that meets CDC Environmental Infection Control Guidelines for medical and laboratory facilities.

a. This chair has been tested by AFMES staff along with compatible chairs and was selected as the chair that meets the organizations requirements and ISO standards.

b. With the existing chairs being past their life expectancy (10+ years) and the current conditions (malfunctioning parts) this has the potential to be a safety concern in the near future with the amount of daily use by staff and visitors.

6. Publicizing Contract Actions For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

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Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research The selected chair has been tested by AFMES staff along with compatible chairs from other distributors (Metro Office Solutions, Neutral Posture INC, and Global). This particular chair was selected as it meets AFMES requirements and ISO standards. The research was conducted in June 2021 with emails and phones calls to all listed distributors with similar conference room chairs and pre-trail test chairs for internal organization examination and selection. Of the chairs reviewed none of the following were found to have Infection Control fabric rated as a Grade 03 or meets all applicable BIFMA standards for safety and durability:

Models tested:

Shopsol Conference Room Chair, Mfr Part No. 32237008 Evolve Conference Room Mesh Back Chair, Mfr Part No. 15114-D-25A-22B-MO_ The Hon Company High-Back Chair, Mfr Part No. HONIE102CU98 The Hon Company Mid-Back Work Chair, 2, Mfr Part No. HONIW103CU42 Global Vion High Back Tilter Chair, Mfr Part No. 31898611

8. Other Facts N/A.

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9. Technical Certification I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Requirements Certification I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

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10. Contracting Officer Certification/Approval I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon adequate price competition amongst the authorized resellers.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.