CUI//SP-SSEL

Veterinary Surgical Services for the Military Working Dog (MWD), Llouisiana

Control No: 26-MRCO-WEST-35

CUI Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Hood Health Contracting Branch, (HdHCB), Fort Hood, Texas, 76544-4752.

2. Description of Action: The Fort Hood Veterinary Center (VETCEN) of the Public Health Command at the Carl R. Darnall Army Medical Center, CRDAMC, Fort Hood, Texas 76544, has a need for veterinary surgical services for their Military Working Dog (MWD), Llouisiana.

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Request Number PR 0012375937

Pricing/Contract Type: ☒ Fixed

Funds: ☒ Other Funds: ________DHP_X__ FY: __FY26__

Name of Proposed Contractor(s) and Address:

VCA Animal Specialty Group 4641 Colorado Blvd Los Angeles, CA 90039

(818) 244-7977 Cage Code: 12YL3 Sarah Tuck, sarah.tuck@VCA.com

Brand Name Buy: Yes_______ No__X______

3. Description of Services or Supplies:

The Fort Hood Veterinary Center (VETCEN) of the Public Health Command at the Carl R.

Darnall Army Medical Center, CRDAMC, Fort Hood, Texas 76544, has a need for veterinary surgical services for their Military Working Dog (MWD), Llouisiana. The required service is surgery for total hip replacement for the other hip. Llouisiana received total hip replacement for one side in June 2025. This award is for hip replacement of the other hip. This is in order to continue service as a MWD. The Government trains MWDs to perform a variety of tasks including detecting explosives, narcotics alerts and performing search and rescue missions. The Government has much invested in the training of Llouisiana.

Controlled by: Army Controlled By: ODASA(P) CUI Category(ies): General Procurement and Acquisition Distribution/Dissemination Control: FED ONLY POC: Clarence C Cude, Jr., 254-553-8440 mailto:sarah.tuck@VCA.com

Estimated Value: The estimated value of this effort is $18,575.00.

Delivery Date: On 8 December 2025, a verbal order to proceed was given the Sarah Tuck of VCA Animal Specialty Group to provide surgical services of total hip replacement for MWD Llouisiana. The order to proceed total was for $18,575.00 which was verified by the RM prior to the notice being given.

Vendor Name

CAGE

Code

Business Size

Location Point of Contact Capability Assessment

VCA

Animal Specialty Group

12YL3 Large 4641 Colorado Blvd Los Angeles, CA 90039

Name: Sarah Tuck,

(818) 244-7977, Sarah.tuck@VCA.com

Specialized providers of veterinary services

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

This action is for total hip replacement surgery for a military working dog, (MWD) that is stationed at Edwards Air Force Base, California. The MWD performs a variety of tasks including detecting explosives, narcotics, security, search and rescue operations. MWDs are a valuable asset to the military and ensuring they are healthy and physically fit is important to mission of the military and the Government. The vendor is the only veterinarian that specializes in hip replacements for canines located near the MWD’s military station.

The previous hip replacement was performed in June 2025. The request for the second hip replacement was received in October 2025. The verbal approval to proceed with surgery was given by the Contracting Officer on 8 December 2025 to the vendor, VCA Animal Specialty Group POC, Sarah Tuck via email with authorization to proceed with treatment. Purchase Request #0012375937 was received on 9 December 2025 to be procured as a high priority request for the treatment of the MWD Llouisiana in order to meet the medical, health, and life needs of the MWD.

The previous contract for total hip replacement, W81K00-25-P-A100, was also a limited sources to the same vendor who performed the MWD surgery.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☒ Action is NOT a brand name restriction and is under $350K, no posting required.

7. Market Research: Market research revealed the recommended service maintenance is not available on the Government Services Administration (GSA) under the Federal Supply Schedule (FSS). A search for “veterinary surgery” showed books and pamphlets in GSA. A search for “veterinary hospital” showed nothing and a search for “veterinary” showed lab testing and technical and engineering services in GSA. A search on new SBA website at https://search.certifications.sba.gov/ with the NAICS code 541940 and the keyword “surgery” which shows zero small businesses. Another search with the NAICS code 541940 and the keyword “hospital” also showed no results. A third search with the NAICS code 541940 and the keyword “veterinary” also showed zero results. A final search with just the NAICS code 541940 returned eighty-two (82) results. A review of their capabilities narrative showed none were in the veterinary field. The market research results reveal there is not two or more small businesses that can fill this requirement.

This is not a new requirement. Market research showed it is not available on GSA and not available on SBA. After conducting the market research, the contracting officer determined the recommended source will be used in accordance with FAR § 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization. Market research conducted included search of available contracting databases such as Paperless Contract File (PCF), Federal Procurement Data System (FPDS), and online information searches for similar veterinary surgical services and found several similar federal procurement actions similar to the requested services.

After conducting the market research, the contracting officer determined the recommended source will be used in accordance with FAR § 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

8. Other Facts: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Angela Collier Title: Administrative Support Assistant Signature: RRRRRRRRRRRRRRRRRRRRR

RRRRRRRRRRRRRRRRRRRRRRR

https://search.certifications.sba.gov/

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis and historical prices paid for same or similar services.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to FY26 funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: TIMOTHY T. HOERZ Title: Contracting Officer Signature:

KO reviewed and Approved 14Jan2026