Limiting-Competition-under-SAT Cataract Phacoemulsification Redacted.pdf

Maintenance and Repair to the Alcon Centurion Vision Cataract Extraction Equipment

CUI

Control No: 25-MRCO-WEST-189

Version – February 2017 CUI

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Cavazos Health Contracting Branch, (CavHCB), Fort Cavazos, Texas, 76544-4752.

2. Description of Action:

Nature: ☐ New Requirement ☒ Follow-on Requirement

Contract Vehicle: ☒ Purchase Request Number PR 0012274743

Pricing/Contract Type: ☒ Fixed

Funds: ☒ Other Funds: __DHP_X____ FY: ____FY26___

Name of Proposed Contractor(s) and Address:

Alcon Vision, LLC 6201 South Fwy, Fort Worth, Texas 76134 ATTN: William Koneczny, 1-817-568-7716

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies:

The Irwin Army Community Hospital (IACH), Fort Riley, Kansas, 66442-4030, has a need for a non-personal service contract for maintenance of the Alcon Vision Centurion Vision Cataract Extraction Equipment. IACH owns the cataract phacoemulsification equipment. This is not a new requirement. IACH needs to continue the warranty. The Government-owned equipment is manufactured by Alcon Vison, LLC. This is non-personal services. The contractor shall furnish all parts, labor, equipment, materials, travel, and transportation to perform all scheduled and unscheduled maintenance for the equipment. The request is a base Period of Performance of 1 October 2025 to 30 September 2026 and four (4) - twelve (12) month option periods, 1 October 2026 to 30 September 2030. Should the potential six-month extension be exercised under FAR § 52.217-8, the total contract amount would be $33,165.97 from 1 October 2030 to 31 March 2031. The contract will include FAR § 52.217-8 and 52.217-9.

Period of Performance:

Base Period: 1 October 2025 to 30 September 2026 Value: $5,900.00 Option Period 1: 1 October 2026 to 30 September 2027 Value: $5,900.00 Option Period 2: 1 October 2027 to 30 September 2028 Value: $5,900.00 Option Period 3: 1 October 2028 to 30 September 2029 Value: $6,077.00 Option Period 4: 1 October 2029 to 30 September 2030 Value: $6,259.31 FAR Clause 52.217-8 option: 1 October 2030 to 31 March 2031 Value: $3,129.66 Total Value: $33,165.97

The NAICS listed on the company’s Assertions is 811210, Electronic and Precision Equipment Repair and Maintenance, Medical and surgical equipment repair and maintenance services. The PSC code used will be J065, Maint/repair/rebuild Of Equipment- Medical, Dental, and Veterinary Equipment and Supplies.

The approximate total value for this award is $5,900.00 for the base and the total with all options will be $30,036.31. Should the potential six-month extension be exercised under FAR § 52.217- 8, the total contract amount would be $33,165.97. The contract will include FAR § 52.217-8 and 52.217-9.

The escalation in option year pricing between the base and option year 1 and option year 1 to option year 2 are both 0.0%. The escalation in option year pricing between option year 2 and option year 3 is 2.9% and from option year 3 and option year 4 is also 2.9%.

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The Irwin Army Community Hospital (IACH), Fort Riley, Kansas, 66442-4030 has a requirement provide scheduled and unscheduled repair, maintenance and calibration for the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment. This equipment is used for cataract phacoemulsification. Phacoemulsification is a common cataract surgery procedure where a small ultrasonic probe is used to break up and remove the cloudy lens in the eye, which is then replaced with an artificial lens. The manufacturer, Alcon Vision, LLC has the certified engineers authorized to perform the required maintenance. Alcon Vision, LLC is the only source authorized to service the Government-owned Centurion Vision Cataract Extraction Equipment. Only persons who have been trained and certified by Alcon Vision, LLC are authorized to service the equipment. Alcon Vision, LLC has verified they do not have third part vendors authorized to service this equipment. Service attempted or performed by unauthorized person will void Alcon warranties and/or service agreements in accordance with the provisions of Alcon’s product warranty policy and service agreements. In addition, approved and propriety parts are necessary to service all Alcon Vision, LLC systems. These parts are only available through Alcon Vision, LLC’s authorized personnel. Alcon Vision, LLC provided a sole source letter confirming there are no third-party technicians.

Irwin Army Community Hospital (IACH), Fort Riley, Kansas, 66442-4030 does not have the organic capability to perform the maintenance required on the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment. Alcon Vision, LLC would offer the best value to the Government in providing the maintenance services required. Documentation is loaded in the Paperless Contract File (PCF). The need for continuity of services is of utmost importance with this new award. The Government will suffer tremendous detrimental effects and serious injury to the mission of Irwin Army Community Hospital (IACH) should this justification not be approved. The break in service would be detrimental to the soldiers, retirees, dependents and military community. The non-personal services to provide full-service maintenance by Alcon Vision, LLC for the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment is of utmost importance to prevent a disruption in patient care. A sources sought was not posted as there are no third-party providers available.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☒ Action is NOT a brand name restriction and is under $250K, no posting required.

☐ Action is a brand name restriction, under $25K, no posting required.

☐ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research: Market research was conducted to determine the extent of competition available. The contract specialist conducted a dynamic small business search (DSBS) at http://dsbs.sba.gov/dsbs/search/dsp_dsbs with the NAICS code “811210” and keyword “cataract”. No small businesses were found. A second search was conducted with the NAICS code “811210” and keyword “emulsification”. Again, no small businesses were found. None were found to provide maintenance to the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment nor have Alcon Vision, LLC trained technicians. This is in keeping with the Alcon Vision, LLC statement they do not have third party maintenance providers.

http://dsbs.sba.gov/dsbs/search/dsp_dsbs

Additionally, an SBA QMS was conducted using the NAICS “811210” and the keywords “cataract”. The results also showed no small businesses. A second search was conducted with the NAICS code “811210” and keyword “emulsification”. Still, no small businesses were found.

The manufacturer, Alcon Vision, LLC, cage code 8CJP0, was searched in the SBA website and not found.

The market research results reveal there is not two or more small businesses that can fill this requirement. Results from this search did not identify two or more small businesses that could provide maintenance on the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment.

The contract specialist conducted the market research on 3 June 2025. After conducting the market research, the contracting officer determined the recommended source and the company used in accordance with FAR § 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization, is the only small business. There are no other small or large businesses that can provide maintenance on the Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment.

8. Other Facts:

Procurement History: The previous contract for the current Government-owned Alcon Vision Centurion Vision Cataract Extraction Equipment is W81K00-20-P-0313. Alcon Vision, LLC provided a sole source letter confirming there are no third-party technicians.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Michelle C. Trussell Title: Supply Technician Signature: XXXXXXXXXXXXXXXXXXXXXXXXXXXXX

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis and historical prices paid.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: FREDICINDA D. JONES Title: Contracting Officer Signature: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

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Controlled by: Army Controlled By: ODASA(P) CUI Category(ies): General Procurement and Acquisition Distribution/Dissemination Control: FED ONLY POC: Clarence C Cude, Jr., 254-553-8440

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold