Limiting-Competition_FINAL_Redacted.pdf

For All Actions At or Below the Simplified Acquisition Threshold

FAR Subpart 13.1, Including Brand Name

Control No: JA-20-03-0272

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD acting on behalf of the

Joint Trauma Analysis and Prevention of Injury in Combat (JTAPIC) Program, 810 Schreider St., Fort

Detrick, MD 21702

2. Description of Action

JTAPIC requests a firm-fixed-price contract with VIDISCO USA . The Government projects award for

May 2020 and fiscal year 2020 Operations and Maintenance funds will be used for the procurement and delivery of the portable X-Ray systems.

Nature:

New Requirement Follow-on Requirement

Contract Vehicle:

Purchase Order Number: _____________

Blanket Purchase Agreement (BPA) Number _____________

Order/BPA# _____________ against FSS Contract #_____________

Order #_____________ against Multiple Award IDIQ Contract Name or #_____________

Order #_____________ against a single award IDC Contract # _____________

Modification #_____________ to existing PO/TO/DO/Call Order #_____________

Pricing/Contract Type:

Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds:

Operations & Maintenance, Army (OMA)

Other Funds: _FY: 2020 Overseas Contingency Operations (OCO)

Name of Proposed Contractor(s) and Address:

Vidisco, USA INC.

2111 Wilson Blvd. Suite 700

Arlington, VA 22201

1-888-752-8767

Brand Name Buy:

Yes No

3. Description of Services or Supplies:

2 ea. VIDI 17 Lite Portable X-Ray Systems- Part Number: SPVIDI17000

Cost: $72,274.00 ea. $144,558.00 total

2 ea. XRS-150 Golden Engineering Source- Part Number: VXRM01130

Cost ea. $5743.00 ea. $11,486.00 total

TOTAL COST: $156,034.00

Description VIDI Lite 17 System:

IP-67 State-of-the-Art portable X-Ray system (lab configuration). Full system includes: Getac Rugged touch-screen laptop (CDU), Xbit and VEO software (VEO software features includes Xsight filter;

Stitching; Subtraction; Summation) image view S/W on 50m Imager Cable on reel for data and power, 10ft. CAT/ICU to imager cable, 10ft. X-Ray Cable (7 pin). Sphereball. Quick Start and Operational

Manual w/ Xbit NDT software; all in one ruggedized pelican case. System is fully battery operated or operate with single-point AC connection and operate with all pulsed and most continuous output X-ray sources. VIDI Imager has 3.5+ Ip/mm resolution, 16 Bit imager (65,535 gray levels) 17”x14” area w/ protective cover & 8 hours battery life. .67” thin and weighs 6.4 lbs. Allows exposures up to 1,000 Kev.

Detachable handle in both sides, 8 mm dead space in portrait mode, 3.3 foot drop test, Two Hot-swappable batteries to guarantee continuous operating time, One Touch operation, 2-3 seconds x-ray image acquisition time.

Description of XRS-150 Source:

XRS 150 Pulsed X Ray Source 2/18-20 V, batteries, charger (110V or 220V) and 7 pin K connector.

Height 4.07” Width: 3.03” Length: 9.08”. Pulse setting up to 999counts, Program countdown delay timing (5-240 seconds), Set multiple pulse trains, Select time delay between trains, Records total life pulses on source, Resettable pulse tracker, Select 1 or 3 pulses per count in software, Variable pulse rate

(1 pulse per second or slower) Battery charges in 40 minutes, Threaded insert for tripod.

Delivery Date: May 2020

Total Value: $ 156,034.00

4. Authority

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name

FAR 8.405-6(a)(1)(i)(A) Urgency

FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable

FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable

FAR 16.505(a)(4) Brand Name

FAR 16.505(b)(2)(i)(A) Urgency

FAR 16.505(b)(2)(i)(C) Logical Follow-on

FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited

The proposed contractor’s equipment will be used for PEO Soldier/PM Survivability/Technical

Management Directorate (PM SSV/TMD) to analyze and processed hard armor protective plates returned from field operations. The systems currently in place are beyond their service life and are no longer supportable. This identified replacement represents a direct plug-and-play replacement with current

TMDs software/hardware architecture. Although this software is not a requirement our current architecture from x-ray to database (hardware/software) is based on the previous systems software using the Xbit/VEO software code, so any other hardware solution may incur significant cost to program/build to ensure compatibility and interoperability with existing architecture. During market research, JTAPIC

PMO found in which some vendors’ products did not meet our specifications (primarily 14”x17” imager size requirement to be able to X-ray size XXL Hard Armor plates and size XXL helmets. After review of all specifications, the only systems that had the current software and met the size imager were all three manufactured by VIDISCO, specifically, the VIDI 17 Lite. Changing to a different system may be possible but it will require software changes, testing, and downtime, thus incurring significant additional cost (estimated cost ~15-30k).

A different system will require changes to existing software and supporting database architecture; this will require a significant amount of additional support from a software coder. Purchasing the system identified will minimize total cost and ensure system continuity.

The current systems (VIDISCO FLAT FOX) were procured in 2007 and are no longer manufactured or supported by the manufacture for maintenance. Any new systems have three critical to be approved for use on Fort Belvoir:

1. They must be supported by the Fort Belvoir Hospital Medical Maintenance shop for annual calibrations and safety checks. (The VidiscoUSA systems are the systems at Fort Belvoir and also in use by local EOD units.)

2. Our current architecture from x-ray to database (hardware/software) is based on the previous systems software using the Xbit/VEO software, so any change would incur significant cost to reprogram/rebuild to ensure compatibility and interoperability.

3. The local vendor (Larsen NDTE) on contract to conduct in-house Level I Radiation certification for all users, annual safety training requirement, and the system training is certified for the

VIDISCO systems.

*These requirements drives the ability to register the X-ray systems with the Post Safety

Office.

In order to obtain certification to operate on the user installation, all x-ray systems must be supported by radiographers at Fort Belvoir hospital. They currently utilize and support the same source, and are thus familiar with its functions, operations, and safety requirements

6. Publicizing Contract Actions

For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202 __

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR

16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f)

FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C)

FAR 16.505(a)(4)(iii(C)

7. Market Research

Market Research was conducted by James Mentel, TMD Operations Manager and level II certified radiation safety officer. During initial research, it was discovered that the distributor of the current systems, Delta X-Ray, no longer distributes such systems and did not resubmit. TMD obtained quotes which were provided to the JTAPIC PMO in which some vendors’ products did not meet our specifications (primarily 14”x17” imager size requirement to be able to X-ray size XXL Hard Armor plates and size XXL helmets. After review of all specifications, the only systems that had the required software and met the size imager were all manufactured by VIDISCO, specifically, the VIDI 17 Lite.

This met all requirements without any added features that would not be utilized.

8. Other Facts

Not Applicable

9. Technical/Requirements Certification

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

James Mentel

Title

Customer

10. Contracting Officer Certification/Approval

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis using competitive pricing.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Courtney Piar

Contracting Officer

USAMRAA