Limited Sources Justification - SWES 1.0 - 12-month extension_Redacted.pdf

Department of Transportation Federal Highway Administration

IT Acquisition Center of Excellence

LIMITED SOURCES JUSTIFICATION

The Department of Transportation (DOT) makes this Limited Sources Justification (LSJ) for orders pursuant to Federal Acquisition Regulation (FAR) 8.405-6.

i.) Identification of Agency and Contracting Activity:

Program Office:

DOT

Office of the Secretary (OST) Office of the Chief Information Officer (OCIO) 1200 New Jersey Avenue, SE Washington, D.C. 20590

Contracting Activity:

DOT

Federal Highway Administration (FHWA) Office of Acquisition and Grants Management (HCFA) IT Acquisition Center of Excellence (ACE) 1200 New Jersey Avenue, SE Washington, D.C. 20590 ii.) Nature and/or Description of Action Being Approved:

The OCIO has a need to extend the period of performance of FHWA’s multiple award Software Engineering Support (SWES) Blanket Purchase Agreement (BPA) with 13 awardees by 12 months. The SWES BPA awards being extended are listed in the table below. The period of performance of the extension is from September 20, 2025, to September 19, 2026, for continued software engineering support.

These BPA awards were issued under the General Services Administration’s (GSA) Multiple Award Schedule (MAS) program (the BPA awards and their associated MAS contracts are shown in the table below). The MAS contracts for the SWES BPA awards being extended are active and have ultimate completion dates that are after the end of the extension period (September 19, 2026), with the exception of Syneren Technologies Corp., whose MAS contract ends February 22, 2026. Due to this end date, Syneren Technologies Corp.’s BPA award is being extended until the end date of their MAS contract only. The extensions to these BPA awards are necessary to provide continuity of services while the successor vehicle is competed, and a new multiple BPA is awarded. The SWES re-compete is underway, but the acquisition strategy and approach required further review and discussion with the new Chief Information Officer (CIO) to ensure it aligned with DOT’s current vision for IT.

The extensions of the SWES BPAs will allow the Government to place orders against the existing BPAs while the Government completes the award of the new multiple award Software Engineering Support BPA. The new BPA is anticipated to be awarded within the fourth quarter of FY26.

Company BPA # GSA # GSA Ultimate Contract Date

Groundswell Corporation 693JJ319A000012 GS35F0398V 04/30/2029 Halvik Corp. 693JJ319A000013 GS35F328BA 04/15/2034 Sona Networks LLC 693JJ319A000014 GS35F0251Y 03/11/2032 Spatial Front Inc. 693JJ319A000015 GS35F0648Y 09/24/2032 Strongbridge LLC 693JJ319A000016 GS35F0278X 03/11/2031 Syneren Technologies Corp. 693JJ319A000017 GS35F0254S 02/22/2026 Synergy Business Innovation Solutions Inc.

693JJ319A000018 GS35F0495Y 07/09/2032

Tantus Technologies Inc. 693JJ319A000019 GS35F0433W 05/06/2030 TCG, Inc. 693JJ319A000020 GS35F069GA 11/10/2036 Techanax LLC 693JJ319A000021 GS35F249CA 03/17/2035 Diamond Information Systems LLC 693JJ321A000006 47QTCA19D00HM 08/13/2039 Harmonia Holdings Group LLC 693JJ320A000015 GS35F0607W 08/25/2030 Incentive Technology Group LLC 693JJ320A000016 GS35F0164V 01/12/2029 iii.) A Complete Description of Supplies/Services Required to Meet Agency’s Need:

The SWES BPA is a Department-wide award vehicle that provides software engineering services for all Operating Administrations across DOT. The services include application development, modernization and enhancement, application operations and maintenance, and other critical services for DOT IT systems. Call order requests for quotations are competitively issued to the 13 BPA holders, unless an exception applies, and the winning quotation results in the issuance of a call order to the BPA holder that is determined to provide the best value. The SWES task areas and services include the following:

1. System Development Methodology

2. Help Desk Support

3. Operations and Maintenance

4. Internet of Things

5. Application Disaster Recovery

6. Open Source

7. Artificial Intelligence/Machine Learning

8. Future Technologies

9. Low-code/No-Code Development Systems

10. Big Data

11. Software Development Models and Standards

12. Blockchain

The estimated value of the BPA extension is iv.) The Authority and Supporting Rationale:

This justification is made pursuant to FAR 8.405-6(a)(1)(i)(C):

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

The Government’s requirements for SWES necessitates highly specialized contractors that can provide services at a high level of quality from now through the end of the extended period of performance of the following BPAs:

693JJ319A000012

693JJ319A000013

693JJ319A000014

693JJ319A000015

693JJ319A000016

693JJ319A000017

693JJ319A000018

693JJ319A000019

693JJ319A000020

693JJ319A000021

693JJ321A000006

693JJ320A000015

693JJ320A000016

The SWES BPA was awarded as a result of a competitive solicitation and the BPA holders performing the required services at DOT were selected as the best value for the Government.

DOT OCIO oversees the IT systems portfolio for DOT to include access, development, and maintenance of DOT systems and applications. The SWES BPA holders are the only contractors that have knowledge of the standards and of the portfolio enabling them to perform the services within the period of performance referenced in this justification. In the interest of economy and efficiency, it is determined that a logical follow-on extension to the 13 SWES BPA holders is in the best interest of the Government. The SWES BPA holders are capable of properly satisfying DOT requirements due to their demonstrated technical expertise, knowledge of the DOT platforms and systems, and hands-on experience collaborating with critical DOT system owners and Contracting Officer’s Representatives (CORs). The SWES BPA holders have working knowledge of the DOT’s unique requirements for the various DOT Operating Administrations and are the only contractors capable of meeting DOT requirements within the level of quality required and the timeframe identified. No other contractors can obtain this specialized experience unless they have developed these capabilities supporting the DOT enterprise systems.

The SWES BPA holders have the necessary DOT clearances, certifications, training and badging to ensure continuous service. Additionally, their experience with DOT systems positions them to readily perform at the level of quality required on active call orders and any new orders issued during the extension period. Finally, the current SWES vendors have pre-negotiated rates that include discounts well beyond current GSA schedule pricing. It would not be economic nor efficient to bring on new vendors at this time, for a limited 12-month period, that would then require badging, training, and integration into the technical support structure.

The table below shows the current call orders supported by SWES BPA holders under the SWES BPAs across the DOT Operating Administrations. The call orders below include services that support applications, web pages, and mission critical systems, it is anticipated that many of the call orders will be re-competed amongst the SWES BPA holders during the extension period of September 20, 2025, to September 19, 2026.

Call Order Number Call Order Title

1 6913G621F600036 HUMAN RESOURCES INFORMATIONAL SYSTEMS (HRIS)

SUPPORT

2 6913G623F60012N FMCSA'S PRISM PROGRAM AND CRASH ACCOUNTABILITY

PROGRAM SUPPORT

3 6913G624F60003N AGREEMENT PROCESSING SYSTEM 2.0 (APS 2.0) SUPPORT

4 6913G624F60008N CIFS WEBSITE AND SHAREPOINT MAINTENANCE SUPPORT

5 6913G624F60018N CAAFI WEBSITE MANAGEMENT AND COMMUNICATIONS

SUPPORT

6 6913G625F60021N SOFTWARE ENGINEERING SERVICES (SWES) MULTIPLE AWARD

BLANKET PURCHASE AGREEMENT (BPA)/NOISE MODELING

SOFTWARE SUPPORT

7 69319521F100003 MACHINE LEARNING CONTRACT SUPPORT.

8 69319521F100005 SHARED HELPDESK SUPPORT.

9 69319521F100006 IT SUPPORT FOR THE NATIONAL TRANSIT DATABASE.

10 69319521F100008 OTRAK SUPPORT.

11 69319521F100012 DATA TECHNOLOGIES AND BUSINESS INTELLIGENCE SUPPORT.

12 69319521F100016 GENERAL SUPPORT SYSTEMS (GSS).

13 69319522F10022N APPLICATION ADMINISTRATION AND DEVELOPMENT

14 69319523F10018N BPA CALL ORDER FOR THE RETS TOOL.

15 69319523F10025N ISSUE A BPA CALL ORDER FOR THE SUPPORT OF THE

FINANCIAL MANAGEMENT SYSTEMS.

16 69319523F10035N APPIAN APPLICATIONS BPA CALL ORDER

17 69319525F10006N SUPPORT ALL OPERATIONS AND MAINTENANCE,

DEVELOPMENT, TECHNICAL DOCUMENTATION, AND

TECHNICAL HELPDESK ACTIVITIES FOR THE TRAMS

APPLICATION ON THE TRIAD PLATFORM.

18 693JF720F000059 MARAD IT APPLICATION DEVELOPMENT, ENHANCEMENT,

OPERATIONS AND MAINTENANCE SUPPORT

19 693JF722F00040N CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

INTEGRATION PARTNER FOR CUSTOMER RELATIONSHIP

MANAGEMENT SYSTEM IMPLEMENTATION TECHNICAL

SERVICES

20 693JJ321F000053 ITS JPO PROGRAM FOCUSES ON INTELLIGENT VEHICLES,

INTELLIGENT INFRASTRUCTURE AND THE CREATION OF AN

INTELLIGENT TRANSPORTATION SYSTEM THROUGH

INTEGRATION WITH AND BETWEEN THESE TWO COMPONENTS.

21 693JJ321F000085 THE WEBSITE AND SECTION 508 SUPPORT REQUIREMENT (508

WEBSITE) PROVIDES PROGRAM MANAGEMENT, OPERATION

AND MAINTENANCE, AND DESIGN AND ENHANCEMENT FOR

THE OFFICIAL INTERNET SITE AND SECTION 508 COMPLIANCE

AT THE FEDERAL HIGHWAY ADMINISTRATION (FHWA).

22 693JJ321F000103 POLICY APPLICATIONS INCLUDING TMAS, FUELS AND FASH,

PIDP-ER AND HPMS

23 693JJ321F000109 IT SERVICES FOR THE OPERATIONS AND MAINTENANCE AND

UPDATES/CHANGES/ENHANCEMENTS TO THE FOLLOWING

FHWA APPLICATIONS: OFFICE OF ADMINISTRATION (FREEDOM

OF INFORMATION ACT (FOIA)), OFFICE OF MANAGEMEN

24 693JJ321F000147 SWES MULTI-PROGRAM ORDER

25 693JJ321F000226 WORLD-CLASS HIGHWAY SYSTEM THAT PROMOTES SAFETY,

MOBILITY, AND E

26 693JJ322F00168N ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)

SUPPORT.

27 693JJ322F00429N APPLICATION SUPPORT.

28 693JJ322F00431N ESTABLISH SALESFORCE DIGITAL TRANSFORMATION CENTER

29 693JJ323F00075N NATIONAL ADDRESS DATABASE

30 693JJ323F00249N SECURE DATA COMMONS (SDC) IV

31 693JJ324F00250N CONSOLIDATED FINANCIAL ASSISTANCE REPORTING (CFARS)

SUPPORT.

32 693JJ324F00474N OPERATIONS AND MAINTENANCE SUPPORT FOR THE FISCAL

MANAGEMENT INFORMATION SYSTEM (FMIS) - TRANSITION TO

THE ENTERPRISE SERVICE CENTER.

33 693JJ420F000061 UTILITY FOR RISK-BASED SCREENING AND ASSESSMENT

(URSA)

34 693JJ421F000026 APPLICATION OPERATIONS.

35 693JJ423F00008N TRANSITION BETWEEN 15-20 APPLICATIONS CURRENTLY

DEVELOPED AND MAINTAINED

36 693JJ423F00015N CDLIS GATEWAY SERVICES AND SUPPORT BRIDGE TASK

ORDER

37 693JJ423F00021N DEDICATED IT SERVICES FOR THE OFFICE OF REGISTRATION.

DESIGN ENHANCEMENTS TO FMCSA SYSTEMS RELATED TO

THE REGISTRATION PROGRAM

38 693JJ424F00005N QUALITY ASSURANCE (QA) TEST SUPPORT SERVICES

39 693JJ424F00020N IT SUPPORT SERVICES FOR NCCDB, THE NATIONAL CONSUMER

COMPLAINT DATABASE.

40 693JJ424F00032N CRASH REPORTING MODULE SERVICES

41 693JJ424F00042N LOW-CODE IT SWAT TEAM

42 693JJ424F00073N ENTERPRISE IT SWAT ARCHITECT AND ENGINEERING SUPPORT

SERVICES.

43 693JJ425F00016N CONTINUED ENHANCEMENT AND OPERATIONS OF THE FMCSA

NATIONAL REGISTRY OF CERTIFIED MEDICAL EXAMINERS

44 693JJ621F000021 RAILROAD SAFETY INFORMATION MANAGEMENT SUPPORT

(RSIMS)

45 693JJ621F000034 OPERATION AND MAINTENANCE, SYSTEM ADMINISTRATION,

SHAREPOINT

46 693JJ624F00054N WEB INFORMATION SERVICES (WIS) MODERNIZATION.

47 693JJ624F00061N TO PURCHASE THE BUSINESS INTELLIGENCE SERVICES (BIS)

TO PROVIDE TECHNICAL SERVICES TO SUSTAIN BIS

APPLICATIONS WITHIN FRA.

48 693JJ921F000035 SAFETY PROGRAM & RECORD KEEPING SYSTEM (SPARKS)

MODERNIZATION

49 693JJ922F00003N CEMS AND SPIN O&M AND DME SUPPORT SERVICES

50 693JJ922F00008N ARTEMIS-INVESTIGATIONS, RECALLS, O&M, AND CLOSEOUT

(IROC)

51 693JJ922F00013N PDPS APPLICATION SUPPORT SERVICES

52 693JJ922F00059N WEB APPLICATION PROGRAMMING

53 693JJ923F000022 CAFE MANAGEMENT SUITE IT SUPPORT SERVICES

54 693JJ923F000029 OCTO IT TIER II SUPPORT SERVICES

55 693JJ923F000030 CRASH DATA ACQUISITION NETWORK (CDAN) OPERATION

AND INFORMATION MAINTENANCE TECHNOLOGY CONTRACT

TO MAINTAIN OPERATIONS.

56 693JJ923F000299 DEVELOPMENT MODERNIZATION AND ENHANCEMENT (DME)

SERVICES FOR CDAN SYSTEMS WHICH INCLUDES BIPARTISAN

INFRASTRUCTURE BILL DME FOR EDT AND CISS, AND

GENERAL DME SERVICES TO EXISTING CDAN SYSTEM

57 693JJ924F000001 EGRANTS MODERNIZATION

58 693JJ924F000006 DME AND O&M FOR NCAP DB AND ERG

59 693JJ924F00015N EDMAS PROFESSIONAL & BUSINESS INTELLIGENCE SUPPORT

SERVICES

60 693JK322F00016N NATIONAL PIPELINE MAPPING SYSTEM (NPMS) PROGRAM- GIS

DATA PROCESSING, ANALYSIS, OPERATIONS, MAINTENANCE &

DEVELOPMENT

61 693JK322F00045N IT SUPPORT FOR ITEMS NOT COVERED BY THE DOT

INFRASTRUCTURE & OPERATIONS (I&O) CONTRACT

62 693JK323F00042N PHMSA'S FIELD OPERATIONS MOBILE INSPECTION

MANAGEMENT SYSTEM (MIMS)

63 693JK323F00051N PDM (PHMSA DATAMART) AND ODES

64 693JK324F00032N PIPELINE RISK MANAGEMENT INFORMATION SYSTEM (PRIMIS)

- RESEARCH & DEVELOPMENT (R&D) GRANT/PROJECT

MANAGEMENT TOOL

65 693JK325F00018N SERVICES FOR PHMSA'S ROADMAP EXECUTION TO CONVERT

THE ORACLE APPLICATION DEVELOPMENT FRAMEWORK (ADF)

USER INTERFACE (UI) TO ANGULAR

66 693JK325F00020N DEVELOPMENT OF AI SOLUTION FOR PHMSA'S RULEMAKING

PROCESS - UNIFIED SYSTEM

67 693JK422F60005N CONSUMER COMPLAINT APPLICATION (CCA) SYSTEM

68 693JK423F95050N IT SUPPORT SERVICES FOR TRANSERVE'S PARKING AND

MANAGEMENT SYSTEMS (PTBS)

69 693JK423F98004N SUPPORT FOR DATA PROCESSING AUTOMATION, STATISTICAL

COMPILATIONS AND DASHBOARDS

70 693JK423F98005N IT SOLUTIONS SUPPORT.

71 693JK425F96004N BUREAU OF TRANSPORTATION STATISTICS (BTS) -

INFORMATION SYSTEM SECURITY OFFICE

v.) Determination by the Ordering Activity Contracting Officer that the Order Represents the Best Value Consistent with FAR 8.404(d):

The BPA awards listed in Section iv. were awarded against GSA MAS contracts; all rates within the GSA MAS contracts have been determined to be fair and reasonable at the time of MAS contract award. The rates under the BPA were awarded through competition and additional price discounts were requested in accordance with FAR 8.405-4. At the time of award, and when exercising the subsequent option periods, the BPA rates were verified against the underlying GSA MAS. The rates within the BPA were determined to be at or below the GSA MAS and therefore are fair and reasonable. The Government will seek additional rates from SWES Awardees for the period of performance of this extension and the Contracting Officer will review the rates to ensure they are consistent with the underlying GSA Schedule Contract and seek additional price discounts as required by FAR 8.405-4. As such, the continuance of the existing BPAs at fair and reasonable rates represents the best value for the Government.

vi.) Description of the Market Research Conducted Among Schedule Holders and the Results of the Research or a Statement of the Reason Market Research was not Conducted:

Market research will be conducted as part of the new RFQ for the SWES 2.0 recompete. A review of the current BPA vendors has been conducted in accordance with the requirements in FAR 8.405-3. The following review findings are presented below:

No Company GSA # GSA Ultimate Contract Date

BPA #

1 Collabralink Technologies Inc.

GS35F0398V 04/30/2029 693JJ319A000012

2 Halvik Corp. GS35F328BA 04/15/2034 693JJ319A000013 3 Sona Networks LLC GS35F0251Y 03/11/2032 693JJ319A000014 4 Spatial Front Inc. GS35F0648Y 09/24/2032 693JJ319A000015 5 Strongbridge LLC GS35F0278X 03/11/2031 693JJ319A000016 6 Syneren Technologies

Corp.

GS35F0254S 02/22/2026 693JJ319A000017

7 Synergy Business Innovation Solutions Inc.

GS35F0495Y 07/09/2032 693JJ319A000018

8 Tantus Technologies Inc. GS35F0433W 05/06/2030 693JJ319A000019 9 TCG, Inc. GS35F069GA 11/10/2036 693JJ319A000020 10 Techanax LLC GS35F249CA 03/17/2035 693JJ319A000021 11 Diamond Information

Systems LLC

47QTCA19D00HM 08/13/2039 693JJ321A000006

12 Harmonia Holdings Group

LLC

GS35F0607W 08/25/2030 693JJ320A000015

13 Incentive Technology Group LLC

GS35F0164V 01/12/2029 693JJ320A000016

The contractors have been performing satisfactorily and there are no concerns identified on the BPA level.

vii.) Any Other Facts Supporting the Justification:

Not applicable.

viii.) Statement of the Actions the Agency May Take to Remove or Overcome any Barriers that Led to the Restricted Consideration Before Any Subsequent Acquisition for the Supplies or Services is Made:

The SWES 2.0 BPA is in the process of being competed and will provide for adequate competition for its award and the call orders issued against it. The SWES 2.0 BPA will be competed as a multiple-award BPA with an eight-year ordering period and the solicitation will be advertised on GSA MAS under IT Category 541511.

ix.) Contracting Officer Certification that the Justification is Accurate and Complete to the Best of the Contracting Officer’s Knowledge and Belief:

The signature of the Contracting Officer (CO) on the Approvals Signature Page constitutes a certification that this justification is accurate and complete to the best of the CO’s knowledge.

x.) Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government’s minimum needs or requirements or other rationale for limited sources) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

The signature of the Contracting Officer’s Representative (COR) on the Approvals Signature Page constitutes a certification that all the supporting data that forms the basis for this justification is complete and accurate.

xi.) Written Determination by the Approving Official:

The signature of DOT’s Senior Procurement Executive on the Approvals Signature Page constitutes a determination, on the basis of the findings above, that the circumstances in FAR 8.405-6 (a)(1)(i)(C), are applicable to this action and proceeding is in the best interest of the Government.