Limited Source Justification (LSJ) 70FA3020F00000371 NEMIS DFSC_Redacted.pdf

Limited-Sources Justification (LSJ) National Emergency Management Information System (NEMIS) Emergency Support (ES) & Disaster Financial Support (DFSC) li i

LSJ Template > SAT LSJ No: XXX

2- 2 -

3. Description of Supplies/Services. Describe the supplies or services to be acquired. Provide the estimated total value (including options, if any).

This contract is for the National Emergency Management Information System (NEMIS) Emergency Support (ES) module and its replacement with the web-based Disaster Financial Support Capability (DFSC) application.

The service will cover application development and sustainment support to include the full System Development Life Cycle (SDLC). The service will support all go live activities for delivering DFSC to the FEMA Production environment as well as post go-live support and NEMIS-ES activities. The services will also support changes needed in the DFSC for the SFS adoption. SFS is the modern, scalable financial data conduit through which DFSC will communicate with FEMA’s official financial system of record, the Integrated Financial Management Information System (IFMIS). This action is required for contract support services for the contractor to include but not limited to NEMIS-ES and DFSC Change request and defect fixes, end users, remedy tickets, version upgrades, troubleshooting, Tier III Help Desk etc.

Period Unit Price Total Base Year 7 mo. $377,750.00 $377,750.00 Option Year 1 12 mo. $750,623.10 $750,623.10 Option Year 2 12 mo. $765,635.56 $765,635.56 Option Year 3 12 mo. $780,948.27 $780,948.27

Total $2,674,956.93

4. Authority and supporting rationale.

8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Contractor’s support is needed to ensure uninterrupted operation of the Emergency Support (ES) and the Disaster Financial Support Capability (DFSC) as these systems provide the front-end processing of disaster financial transactions to the agency’s core financial systems.

The contractor is the only vendor with the technical staff who has historical knowledge and experience with the operation of FEMA NEMIS-ES environment, and can onboard with little or no learning curve thus allowing uninterrupted operation to support the Agency’s mission.

Additionally, it would not be cost efficient or in the best interest of the government to bring a different contractor. The risk of cost overruns and missed deadlines due to rework resulting from the lack of knowledge of the systems and FEMA’s policies would be higher with another contractor.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The contracting officer has determined that issuing the proposed Task Order to the

Emergency Support (ES) & Disaster Financial Support (DFSC) li i

LSJ Template > SAT

2- 3 -proposed vendor represents the best value and will result in the lowest overall cost, considering price and administrative cost to meet the Government needs. Prior to issuance of the contract, the ordering activity will consider the level of effort.

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

The Market Research was conducted with several schedule holders. However, Trillion Technology Solutions, Inc. offered the best value in meeting the Government needs.

They have a strong technical background and a good understanding of our current process.

7. Any other facts supporting the limited-sources justification. Additional facts may be stated in this section. If there are no additional facts, you must state that here.

The contractor has a strong technical background and a good understanding of our current process which includes but not limited to change request and defect fixes, end users, remedy tickets, version upgrades, troubleshooting, Tier III Help Desk etc.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration (i.e., limited-sources) before any subsequent acquisition for the supplies or services is made. Include a statement of actions taken or that will be taken to increase competition for future acquisitions of the same item/service (e.g., the government intends to revise overly restrictive technical specifications, acquire data rights, or pursue some other means to increase future competition).

The program intends to conduct market research to explore the potential utilization of Commercial Off The Shelf (COTS) software to optimize the system. The program intends to complete the follow-on requirement as an 8(a) set-aside.

9. DHS intends to post this requirement on Fedbizopps pursuant to FAR 8.405-6(a)(2)(i)

Yes, the justification will be posted to betaSAM.gov within 14 days following award.

10. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the Limited-Sources Justification, are accurate and complete.

Technical Representative/COR Date

Emergency Support (ES) & Disaster Financial Support (DFSC) li i

LSJ Template > SAT

2- 4 -

11. Contracting Officer Certification and/or Approval *

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer Date *Note: In accordance with FAR 8.405-6(d)(1) for BPAs with an estimated value exceeding the simplified acquisition threshold, but not exceeding $650,000, the ordering activity contracting officer’s certification that the justification is accurate and complete to the best of the ordering activity contracting officer’s knowledge and belief will serve as approval.

12. Approval.

Over $650,000 but not exceeding $12.5 million Date Component Competition Advocate