Limited Source JOFOC_Redacted.pdf

ACQUISITIONS SECTION

LIMITED-SOURCE JUSTIFICATION

FEDERAL SUPPLY SCHEDULE CONTRACT

1. Identification of the Agency and the Contracting activity:

U.S. Department of Justice, Bureau of Prisons, Central Office, Administration Division, Acquisitions Branch, National Acquisitions Section.

Requiring Office: Human Resource Management Division (HRMD), Personnel Branch.

2. Nature and/or Description of Action being approved:

This procurement is being conducted in accordance with the ordering procedures at Federal Acquisition Regulation (FAR) Subpart 8.4 – “Federal Supply Schedules” under FAR 8.405-6 – “Limiting Sources” and FAR 8.405-6(b) – “Items peculiar to one manufacturer.” This acquisition is conducted under the authority of the General Service Administration (GSA) Federal Supply Schedule (FSS), Multiple Award Schedule (MAS) program.

The following is a list of supporting documentation for this limited-sources justification in accordance with FAR 8.405-6(c)(2).

3. Description of Supplies/Services required to meet the Agency’s Needs including the estimated value:

The BOP has a requirement to develop the Automated Staffing Tool (AST), which uses a bottoms-up approach, calculating staffing requirements based on mission critical variables. Work to date has included the design, development, and pilot of tool that is currenting focused on Corrections Officers. To achieve full implementation and adoption of the AST across all disciplines and occupations, the BOP requires a partner who understands its unique mission needs and evolving complexity, has successfully navigated the Agency’s data and IT ecosystem, and has established relationships with critical stakeholders.

This action will be a firm-fixed-price task order for an AST for the Bureau’s Human Resource Division. It will be issued pursuant to the terms and conditions of the GSA MAS

47QRAA18D001P.

Support services for the AST will consist of:

1. Continuation to full development of the Agency Automated Staffing Tool (AST), to deliver a holistic, one-stop-shop for staffing, resource allocation, overtime, augmentation, and leave data. Along with transitioning the ownership and maintenance of the AST.

2. Implementation of the AST.

04-23-0026, NAS, Automated Staffing Tool

3. Advance Analytics to build on the development and deployment phases by implementing requested user enhancements to mature the tool.

4. Will provide guidance and training to Agency leadership on AST Governance, Sustainment, and Automation for future resource allocation, and interpreting analytic results.

The estimated cost for AST support services for a base period of 12 months, plus 1 (one) 6-month option period, is not expected to exceed .

4. The authority and supporting rationale and, if applicable, a demonstration of the proposed contractor’s unique qualification to provide the required supply or service:

This acquisition is conducted under the authority of the MAS program per 41 U.S.C. 152 (3), Competitive Procedures, and Title 40 U.S.C. 501, Services for Executive Agencies, and in accordance with FAR Subpart 8.4 – “Federal Supply Schedules,” specifically FAR 8.405-6 – “Limiting Sources” and FAR 8.405-6(b)- “Items peculiar to one manufacturer.”

The Bureau’s Human Resources department requires a staffing development tool to assist in their updated efforts to attract, develop, and retain staff. The Bureau has invested a substantial amount of funds in developing this system with Deloitte, who has already conducted the research for deployment of the AST.

The contractor is the only source capable and positioned to continue and complete the requirements that are currently underway by Deloitte. Changing to a different vendor would be cost and time prohibitive to the Agency.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d):

The Contracting Officer (CO) has reviewed the GSA FSS pricing catalog and the recent prices of similar purchases, as well as the Independent Government Estimate. Based on the information gathered; the CO anticipates the price will be fair and reasonable. In addition, a task order will be made in accordance with the terms and conditions of the GSA FSS. The CO will seek for further price reductions for the required services.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted:

Market research was conducted through GSA FSS. Market research revealed that Deloitte does not share their proprietary information with other vendors. As such, Deloitte is the only source capable and positioned to continue and complete the AST requirements. This task order will be established in accordance with the terms and conditions of the GSA FSS contract for which the GSA CO has already determined the price to be fair and reasonable.

7. Any other facts supporting the justification:

N/A

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the brand name justification before any subsequent acquisition for the supplies or services is made:

Deloitte is the only source capable and positioned to continue and complete the requirements that are already significantly underway. The Bureau will continue to conduct market research and make efforts to obtain competition for future acquisitions when applicable. At the present time, no actions are available which could remove competition barriers for the required product.

9. Contracting Officer’s Certification: I hereby certify this justification is made in good faith and the supporting data and information are accurate and complete to the best of my knowledge and belief.

Jonathan Gant Date Senior Contracting Officer

10. Technical and Requirements Certification: I hereby certify that the supporting data under my cognizance which are included in this justification for approval is accurate and complete to the best of my knowledge and belief.

Lamont Easter Date Program Analyst, HRMD/WSES

Concurrence of:

Pattie Williams, Section Chief Date National Acquisition Office

Robert Bland, Chief Date Acquisitions Branch

Approved:

In accordance with FAR 8.405-6(c)(2)(xi), I have reviewed and approve this justification for the following, the circumstances identified by FAR 8.405-6(a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized, apply to this acquisition.

Randall C. Burleson, CPCM Date Senior Deputy Assistant Director/ Procurement Executive/Competition Advocate

JONATHAN GANT

Digitally signed by JONATHAN

GANT

Date: 2023.05.02 13:53:18 -04'00'

LAMONT EASTER Digitally signed by LAMONT EASTER Date: 2023.05.03 07:30:11 -04'00'

PATTIE WILLIAMS Digitally signed by PATTIE WILLIAMS Date: 2023.05.03 09:06:30 -04'00'

ROBERT BLAND Digitally signed by ROBERT BLAND Date: 2023.05.03 11:55:34 -04'00'

04-23-0026, NAS, Automated Staffing Tool

RANDALL BURLESON Digitally signed by RANDALL BURLESON Date: 2023.05.11 12:42:59 -04'00'