LIMITED SOLICITATION.docx

SECTION 1: GENERAL REQUIREMENTS

1.0 INTRODUCTION

The STATE OF MONTANA, Department of Natural Resources and Conservation (hereinafter referred to as “the State”) is soliciting bids for 15qty High-Pressure Wildland Pumps. A more complete description of the supplies and/or services sought is provided in Section 4 of this LS. Bids submitted in response to this solicitation must comply with the instructions and procedures contained herein.

1.1 INSTRUCTIONS TO BIDDERS

1.1.1 Procurement Officer Contact Information. From the date this Limited Solicitation (LS) is issued until an offeror is selected and announced by the procurement officer, offerors shall not communicate with any state staff regarding this procurement, except at the direction of Contracting Officer, the procurement officer in charge of the solicitation. Any unauthorized contact may disqualify the offeror from further consideration. Contact information for the single point of contact is:

Procurement Officer: Gwen Ungerman Telephone Number: 406-444-6724 Fax Number: 406-444-2684 E-mail Address: ungermang@mt.gov

1.1.2 Examination of Solicitation Documents and Explanation to Bidders. Bidders are responsible for examining the solicitation documents and any addenda issued to become informed as to all conditions that might in any way affect the cost or performance of any work. Failure to do so will be at the sole risk of the bidder. Should the bidder find discrepancies in or omissions from the solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the solicitation documents, the bidder shall promptly notify the procurement officer in writing. The bidder making such request will be solely responsible for its timely receipt by the procurement officer. Replies to such notices may be made in the form of an addendum to the solicitation.

1.1.3 Interpretation or Representations. The State of Montana assumes no responsibility for any interpretation or representations made by any of its officers or agents unless interpretations or representations are incorporated into a formal written addendum to the solicitation.

1.1.4 Acknowledgment of Addendum. If the LS is amended, then all terms and conditions which are not modified remain unchanged. It is the bidder's responsibility to keep informed of any changes to the solicitation.

1.1.5 Extension of Prices. In the case of error in the extension of prices in the bid, the unit price will govern. In a lot bid, the lot price will govern.

1.1.6 Bid Preparation Costs. The costs for developing and delivering responses to this LS are entirely the responsibility of the bidder. The State is not liable for any expense incurred by the bidder in the preparation and presentation of their bid or any other costs incurred by the bidder prior to execution of a purchase order or contract.

1.2 QUESTION AND ANSWER PERIOD

1.2.1 Form of Questions. Bidders having questions or requiring clarification or interpretation of any section within this LS must address the issues in writing to the procurement officer listed in this event by the deadline stated on the Q & A Board. Questions received after the deadline may not be considered.

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1.2.2 State's Response. The State response will be posted with this LS at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfMontana by the end of business. Any other form of interpretation, correction, or change to this LS will not be binding upon the State.

1.3 BID SUBMISSION

1.3.1 Late Bids. Regardless of cause, late bids will not be accepted and will automatically be disqualified from further consideration.

1.4 CHANGE OR WITHDRAWAL OF BIDS

1.4.1 Change or Withdrawal PRIOR to Bid Opening. Should any bidder desire to change or withdraw a bid prior to the scheduled opening, the bidder may do so by making such request in writing to the procurement officer listed in Section 1.1.1 above. This communication must be received prior to the date and hour of the bid opening by a request in writing or facsimile to the procurement officer (e-mail notices containing prices are not allowed and will be disqualified).

1.4.2 Change AFTER Bid Opening But Prior to Bid Award. After bids are opened, they may not be changed except to correct patently obvious mistakes and minor variations as allowed by ARM 2.5.505. The bidder shall submit verification of the correct bid to the State prior to the final award by the State.

1.5 BID AWARDS

1.5.1 Basis for Award. Bid award, if made, will be to the responsive and responsible bidder who offers the lowest cost to the State in accordance with the specifications set forth in the invitation for bid.

1.5.2 Rejection of Bids. While the State has every intention to award a contract as a result of this LS, issuance of the LS in no way constitutes a commitment by the State of Montana to award and execute a contract. Upon a determination such actions would be in its best interest, the State, in its sole discretion, reserves the right to:

· Cancel or terminate this LS (18-4-307, MCA);

· Waive any undesirable, inconsequential, or inconsistent provisions of this LS which would not have significant impact on any bid (ARM 2.5.505); or

· If awarded, terminate any contract if the State determines adequate state funds are not available (184313, MCA).

SECTION 2: DELIVERY REQUIREMENTS

2.0 DELIVERY REQUIREMENTS

2.0.1 Requested Delivery Date. The Contractor shall deliver all items described in this bid as soon as possible but no later than 8 weeks after receipt of purchase order from the State of Montana.

2.0.2 Shipping. Weekends and holidays excepted, deliveries shall be F.O.B. DESTINATION, to the location shown below. The term "F.O.B. destination, within the State's premises," as used in this clause, means free of expense to the State and delivered to the location specified. The Contractor shall:

· Pack and mark the shipment to comply with specifications; or if the specifications do not contain specific packing or marking instructions, pack and mark the shipment in accordance with prevailing commercial practices and in such a manner as to ensure delivery in good condition and as required by this LS;

· Prepare and distribute commercial bills of lading and Material Safety Data Sheets (MSDS) as appropriate;

· Deliver the shipment in good order and condition to the point of delivery specified in the LS;

· Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the State at the delivery point specified in the LS;

· Furnish a delivery schedule and designate the mode of delivering carrier; and

· Pay and bear all charges to the specified points of delivery.

2.0.3 Delivery Locations.

DNRC

FAMB EDC/Todd Klemann

3125 SPURGIN RD

MISSOULA, MT 59804

2.1 BILLING ADDRESS

SECTION 3: SPECIAL TERMS AND CONDITIONS

3.1 PURCHASING CARD

The State of Montana has a Purchasing Card Program in place that gives agencies the ability to charge purchases made from these contracts. The State of Montana prefers this method of payment.

3.2 CONTRACT TERMINATION

3.2.1 Termination for Cause. The State may, by written notice to the Contractor, terminate this contract in whole or in part at any time the Contractor fails to perform this contract.

3.2.2 Reduction of Funding. The State must terminate this contract if funds are not appropriated or otherwise made available to support the State's continuation of performance of this contract in a subsequent fiscal period. (See section 18-4-313(4), MCA.)

SECTION 4: SPECIFICATIONS AND PRICING SCHEDULE

4.0 EQUIVALENT PRODUCTS

Requirements designated in this bid must be satisfied, or a functional equivalent bid submitted, which is acceptable to the State. Bidders who do not meet this criterion may be disqualified from further consideration. A bidder must state if they are unable or unwilling to meet any requirement. Inability or unwillingness to meet any requirement, in part or total, may be cause for disqualification of the entire response. Any exceptions taken by the bidder must be clearly identified on the bid forms.

4.1 PRICES

4.1.1 Taxes, Shipping, and Invoicing. The prices herein specified, unless otherwise expressly stated, shall exclude all taxes and duties of any kind which either party is required to pay with respect to the sale of products covered by this LS, but shall include all charges and expenses in connection with the packing of the products and their carriage to the place of delivery to the State unless specifically excluded. Bid prices shall include any and all transportation costs. The Contractor shall be paid, except as otherwise stated in this LS, upon submission of a proper invoice, the prices stipulated herein for products, and/or services delivered to and accepted at the specified State location(s).

4.1.2 Fixed Price Contract. All prices are fixed for the duration of the contract and are not subject to escalation for any cause. Payment of the total fixed bid price shall constitute full payment for performance of the work and covers all costs of whatever nature incurred by the Contractor in accomplishing the work in accordance with the provisions of the contract.

4.2 ALL-OR-NONE AWARD

Awards will be made on an all-or-none basis. Failure of a bidder to provide prices for all line items listed on the Schedule may be cause for rejection of the entire bid. However, a bidder may enter "No Cost" in the unit price and extended amount columns to indicate that the item is being offered at "No Cost."

4.3 PURPOSE AND DESCRIPTION

This specification describes an engine-driven pump for use on brush type fire trucks having a flatbed or service type body. The pump is to be complete according to features specified and ready for installation by the purchaser here-in-after known as the Department of Natural Resources & Conservation.

The pumps shall consist of a Briggs and Stratton gasoline driven engine, 23 horsepower minimum, a 4 stage pump and external vacuum operated fuel pump. Department of Natural Resources and Conservation will supply their own control panel, fuel tank, water primer system, and the check valve on pump discharge side of the pump.

Products submitted shall comply with the current Montana Department of Natural Resources & Conservation detailed supplemental specifications.

Products submitted shall be accompanied by manufacturer's warranty of materials and workmanship for a period of one year from the date of installation.

4.4 SPECIFICATION

DNRC is looking to purchase 15qty pumps. However, DNRC has the right to increase or decrease the quantity prior to issuing a Purchase Order.

4.4.1 Item 1: Pump 4 stage type, firefighting or Equivalent.

BB−4 STYLE PUMP

4 STAGE CENTRIFUGAL PUMP END

23HP BRIGGS&STRATTON ENGINE

RAIL MOUNT FRAME

HORIZONTAL DRIVE

SINGLE LOW TONE MUFFLER

Unit shall be provided without control panel, discharge side check valve, hand primer, exhaust primer or fuel tank.

4.5 FEATURES REQUIRED

4.5.1 ENGINE. Any pump engine offered for bid in this category that has an aluminum block shall be provided with cast iron or steel liners in the cylinders as part of the engine assembly. In addition, only engines that are four-stroke cycle will be accepted. The engine valve-train must be operable with regular, low lead, and unleaded fuels. A minimum of 23 (twenty three) horsepower engine shall be accepted upon bid. An external oil filter with a pressurized crankcase must be included. A single, low tone exhaust system/muffler with the exhaust exit on the oil filter side is required.

4.5.1.1 Starter and Electrical System. An electric and manual pull crank starter system will be included with the engine. The manual starter system will be of enclosed recoil type to provide guard against operator injury from starter sheave. A dual alternator system capable of battery charging and equipped with a separate light operating circuit is to be mounted internally on the engine to allow for operation independent of vehicle electrical system.

4.5.1.2 Fuel System. An independent vacuum operated fuel pump mounted on the engine must be supplied.

4.5.1.3 Pump. The pump shall be a 4 stage types with quick, disconnect for ease of service, repair, and maintenance. This will provide for field replacement without special tools or equipment.

4.5.1.4 Connections and Fittings. Pump inlet shall be threaded 2-inch mNPHS. The outlet or discharge shall be 1-1/2" mNPHS.

4.5.2 PUMP. Pumps acceptable for bid shall fit within the following weight range. Must have a maximum dry weight of 250 pounds.

4.5.2.1 Pump Performance and Rating. The pump shall be capable of providing a maximum pressure of 440 PSI and a maximum free flow rate of 106 GPM.

The pump/engine shall perform to the standards of NFPA 1906 sections 16.13.10.1 through 16.13.10.5 for manufacturer’s predelivery test. – NO EXCEPTIONS.

4.5.3 Frame. The pump mount shall be a rail mount type.

4.6 ACCESSORIES

External fuel pump, oil pressure switch (indicator light capable) and internal dual charging system, one for a lighting circuit and one for a charging circuit.

4.7 MANUALS

Operators’ instruction and Service Manual will be provided with each pump.

4.8 COLOR

Manufacturers finish paint.

4.9 MANUFACTURE GUARANTEE

The manufacture will ensure:

· All pump units provided will not contain any liquids that may freeze and there by damage the unit. A non-corrosive antifreeze will be installed to provide protection to -30 degrees below 0 F.

· The manufacturer will ensure that a storage fluid is placed in engines to prevent piston seizure and carburetor gasket damage during extended storage.