Lifecycle Replacement of Existing 60 kW Gener.pdf

REQUEST FOR PROPOSAL

for

Lifecycle Replacement of Existing 60kW Generator

(RFP 2026-0029)

PROPOSAL SUBMITTAL DEADLINE

5:00 P.M. (EST)

Wednesday, September 30, 2026

LOCATION:

SAVANNAH AIRPORT COMMISSION

400 AIRWAYS AVENUE

SAVANNAH, GA 31408

REQUEST FOR PROPOSAL

Lifecycle Replacement of Existing 60 kW Generator

RFP 2026-0029

PURPOSE OF PROPOSAL

The Savannah Airport Commission (SAC) is seeking proposals from a qualified contractors for the complete lifecycle replacement of an existing 60 kW natural gas emergency generator with a new 60 kW diesel generator system, including a minimum 3‑day fuel capacity base-mounted fuel tank, day tank, new reinforced concrete pad, underground conduit installation, electrical reconnections, startup, testing, and training.

Participation in this RFP process is at the sole expense of the proposer. Any costs incurred in the preparation or submission of a proposal shall not be reimbursed by the Savannah Airport Commission. Proposals for these services will be received by the Savannah Airport Commission until 5:00 P.M. (EST), September 30, 2026, at which time they will be opened by the Commission’s Purchasing Manager, whose contact information is below. All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

Christy Dixon, A.A.E., NIGP-CPP Purchasing Manager cdixon@flySAV.com

TABLE OF CONTENTS

Airport Overview pg. 3 RFP Timeline pp. 4-5 Cone of Silence pg. 5 Contract Terms pg. 5 Project Overview & Scope of Work pp. 6-9 Submittal Instructions pp. 10-12 Required Forms pg. 12 Evaluation Criteria & Award pp. 13-15 Exhibit A pp. 16 https://savannahairport.bonfirehub.com/ mailto:cdixon@flySAV.com

Request for Proposals Lifecycle Replacement of Existing 60 kW Generator

(RFP 2026-0029)

For Savannah Airport Commission

Airport Overview

The Savannah/Hilton Head International Airport (the “Airport”) is operated by Savannah Airport Commission, a public body corporate organized under the laws of the State of Georgia (Georgia Code L-1952, Section 13) (“Commission”), and an operating agency of the City of Savannah. Commission consists of five members, appointed by the Mayor and Aldermen of the City of Savannah, for a term of five years.

The Commission is responsible for the improvements, maintenance, and operation of the Airport, and it is authorized to enter into contracts for the rental of buildings, land, office space and other property; to adopt rules and regulations for the operation of the Airport; and to have control, custody and direction of all lands, properties and improvements affixed thereto by the actions of the General Assembly, and to have general direction of the same. The Commission meets monthly, usually at 9:00 a.m.

on the first Wednesday of each month, in the Commission Conference Room, located on the third floor of the terminal building at 400 Airways Avenue, Savannah, Chatham County, Georgia. The Commission acts by and through its Executive Director and staff on all matters pertaining to the management and operations of the Airport.

The Airport is a 3,681-acre site located approximately eight miles northwest of the business district of Savannah, only 45 minutes from Hilton Head Island, South Carolina, and less than two hours from the Golden Isles at Brunswick or Charleston, South Carolina. The following major airlines serve the airport: Allegiant Air, American Airlines, Avelo Airlines, Breeze Airways, Delta Air Lines, JetBlue Airways, Southwest Airlines, Sun Country Airlines, and United Airlines. Collectively these airlines, along with affiliated regional air carriers, transported approximately 4.1 million passengers in 2025.

RFP Timeline Summary:

The Commission reserves the right to modify this timeline at any time.

Questions:

All questions must be submitted through Bonfire and will not be accepted via email or mail. All questions must be submitted no later than September 9, 2026, by COB (5:00pm EST). All responses to questions will be provided through https://savannahairport.bonfirehub.com/ in an addendum by the date noted on this document. Please contact Christy Dixon via email at CDixon@flySAV.com for questions.

Deadline for Submitting Proposals:

September 30, 2026, by COB (5:00pm EST)

Preproposal Meeting:

Attendance at the Preproposal Meeting is not required to be eligible to submit a proposal.

Attendance to a site visit is a requirement to be eligible to submit a proposal.

The Preproposal Meeting is scheduled for September 3, 2026, at 11:00 AM and will be held at:

Savannah Airport Commission Building 640 640 Gulfstream Road Savannah, GA 31408

Proposers planning to attend the meeting in person are requested to RSVP in advance. A site visit will be conducted immediately following the Preproposal Meeting. For proposers who are unable to attend the site visit immediately following the meeting, additional site visit dates are available as listed below. Proposers who are unable to attend the Preproposal Meeting in person may participate via Microsoft Teams. To obtain the Teams meeting information, please contact Melanie Freeman at mfreeman@flysav.com.

Site Visit Requirement: Attendance to at least one (1) site visit is mandatory in order to be eligible to submit a proposal. All site visits must be scheduled in advance with Melanie Freeman via email at mfreeman@flysav.com.

Additional Mandatory Site Visits

September 4, 2026 @ 9:00 am September 8, 2026 @ 9:00 am

Attendance to at least one (1) scheduled site visit is mandatory in order to submit a bid. All site visits must be scheduled in advance with Melanie Freeman via email at mfreeman@flysav.com.

Submittal Information:

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

Note: Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted below.

mailto:CDixon@flySAV.com mailto:mfreeman@flysav.com

RFP Timeline:

Issue Date: August 20, 2026

Preproposal Meeting September 3, 2026 @ 11:00 am

Additional Site Visits September 4th @ 9:00 am September 8th @ 9:00 am

Written Questions/Comments Due Date: September 10, 2026

Last Addendum Released: September 15, 2026

RFP Response Due Date: September 30, 2026

Notification of Award Notifications to Bidders: NLT November 18, 2026

Cone of Silence Upon issuance of this solicitation and continuing until a final contract award is made or the solicitation is withdrawn, rescinded, or cancelled, all communications regarding this solicitation by any Respondent, proposer, bidder, or any of their officers, employees, agents, lobbyists, or representatives are strictly prohibited, whether direct or indirect, with any member of the governing authority, evaluation committee, or staff of the issuing agency, except as expressly authorized in this solicitation. All communications must be submitted in writing to the Procurement Officer identified herein. Any violation of this Cone of Silence shall be grounds for immediate disqualification, rejection of the submittal, or other sanctions permitted by law.

Contract Term and Renewal

A formal contract for services will be executed between the Savannah Airport Commission (SAC) and the selected proposer prior to the commencement of any work. No services shall begin until the contract has been fully executed by all parties.

The contractor shall not incur any costs or perform any work in advance of receiving the official notice. Any work performed prior to contract execution shall be at the contractor’s sole risk and expense. The Commission may adjust contract specifics between renewal periods to accommodate changing requirements.

Convenience Termination of Contract

The Commission reserves the right to terminate the Contract, in whole or in part, at any time if it determines that such action is in its best interest. Termination may be initiated with or without cause, including but not limited to unsatisfactory performance by the service provider. In such an event, the Commission will provide the service provider with thirty (30) days’ written notice, specifying the effective date of termination. No penalties or termination fees shall be due to the service provider as a result of such termination.

Project Overview

The Savannah Airport Commission (SAC) is seeking qualified contractors to provide all labor, materials, equipment, and services necessary for the complete lifecycle replacement of an existing 60 kW natural gas emergency generator with a new 60 kW diesel emergency generator system at the Economy Parking Decks.

The project shall include, but is not limited to, furnishing and installing the new 60 kW diesel generator, a base-mounted fuel tank with a minimum three (3)-day fuel capacity, day tank, reinforced concrete equipment pad, underground conduit, electrical reconnections, system startup, and commissioning, testing, and operational training.

The generator will be located at the Economy Parking Decks, as identified on Exhibit A. The Contractor shall be responsible for coordinating and completing all work necessary to provide a fully operational and code-compliant emergency generator system upon completion of the project.

A. Project Location

The project location and generator placement will be at the Economy Parking Decks.

Please see Exhibit A for a map of the project location.

B. Scope of Work

The selected contractor shall provide all labor, materials, equipment, necessary permits, testing, and disposal necessary to deliver a fully operational generator system. Work includes, but is not limited to, the following:

1. Utility Locates

The contractor shall be fully responsible for identifying, locating, and protecting all existing utilities within the project work area prior to any excavation, boring, trenching, or site disturbance. Requirements include, but are not limited to, the following:

a. Coordinate and initiate all utility locates through the state’s 811 system or equivalent “Call Before You Dig” service.

b. Contractor must submit locate requests far enough in advance to avoid project delays.

c. All utility marks must be visible and verified prior to mobilization. This includes electrical, communications, water, sewer, gas, irrigation, and any owner‑installed underground systems.

d. Physically expose utilities (potholing/soft digging) at all planned bore or trench crossing points to confirm depth and alignment.

e. Protect all utilities throughout construction. Contractor is responsible for maintaining utility marking visibility for the duration of the project. Any damage to utilities shall be repaired immediately at the contractor’s expense and coordinated with the utility owner.

f. Document all utility locate activities, including:

• Date and time of locate requests

• Utility marking maps or photos

• Potholing verification notes

NOTE: No excavation or boring may begin until the contractor has confirmed that all utilities have been located, marked, and verified.

2. New Generator System

Furnish and install a new 60 kW diesel generator, UL‑listed, outdoor‑rated, with weatherproof enclosure that meets or exceeds the current generator’s operational specifications.

(Note: current generator is natural gas)

• The following is the information about current generator being replaced:

- Olympian (Caterpillar)

- Model G60F1

- Serial Number E7898Z/001

- Year of Manufacture 2000

- Rated Power-Standby 75 kVA, 60kW, 0.8 COS 0

- Rated Voltage 480/277

- Phase 3

- Rated Frequency 60

- Rated Current 90

- Rated R.P.M. 1800

- Maximum Ambient 152.5

- Temperature 30

Generator shall include a minimum 72‑hour (3‑day) fuel sub-base generator tank, sized based on full‑load consumption. Provide all required accessories, including battery, battery charger, block heater, vibration isolators, exhaust components, and control panel.

Generator shall meet all applicable NFPA 110, NEC, EPA Tier emissions, and local code requirements.

3. Concrete Pad Installation

Construct a new reinforced concrete pad adjacent to the exterior electrical panel as shown on the drawings. Concrete pad shall meet generator manufacturer’s specifications for size, thickness, reinforcement, anchoring, and load‑bearing capacity.

Provide compaction, formwork, reinforcement, and finishing. Ensure that any required conduit or openings are installed in the concrete slab during pour.

4. Underground Conduit and Wiring

Bore and install new underground conduit from the existing inground pull box/handhole to the new generator location. Conduit shall meet NEC requirements for burial depth, material, and separation from other utilities.

After the new generator is installed on new concrete pad the contractor shall pull all existing wiring from the current generator back into the handhole. Refeed and install existing wiring through the newly installed underground conduit to the new generator.

Terminate all conductors per manufacturer and code requirements. Any new wiring shall be copper type only – no aluminum.

(Note: Notify the Savannah Airport Representative of any damaged or unusable wiring prior to refeeding)

5. Electrical Connections and Integration

a. Provide all necessary feeders, control wiring, grounding, bonding, and terminations.

b. Coordinate with owner’s electrical system to ensure proper transfer switch operation.

c. Verify compatibility with existing ATS or provide recommendations if upgrades are required.

6. Startup, Testing, and Commissioning

a. Fill fuel tank with initial diesel fuel (minimum 3‑day supply).

b. Perform manufacturer‑recommended startup procedures.

c. Conduct load testing (minimum 2‑hour test at varying loads).

d. Provide all commissioning documentation, test results, and warranty certificates.

7. Training

Provide on‑site training for owner’s personnel covering:

a. Generator operation

b. Routine maintenance

c. Alarm and fault troubleshooting

d. Fuel system management

e. Provide training materials and O&M manuals.

8. Removal of Existing Generator

Disconnect and isolate all electrical and gas utilities and remove existing 60 kW natural gas generator and associated components. Transport and dispose of generator and materials in accordance with all federal, state, and local regulations. Restore any disturbed surfaces.

9. Contractor Requirements

a. Must be licensed, insured, and certified to perform generator installation and electrical work in the project jurisdiction.

b. Must have demonstrated experience with commercial generator installations of similar size and complexity.

c. Must coordinate all work with the owner to minimize operational disruptions.

d. Responsible for site safety, housekeeping, and protection of existing utilities and structures.

10. Deliverables

a. Project schedule with milestones

b. Submittals: generator specifications, shop drawings, pad design, conduit layout

c. Startup and commissioning reports

d. As‑built drawings

e. O&M manuals

f. Training completion documentation

11. Warranty

- Minimum 2‑year manufacturer warranty on generator and components.

- Minimum 1‑year workmanship warranty on installation, concrete pad, conduit, and wiring.

Submittal Instructions

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

In order to provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

All addenda associated with this RFP will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 5 of this document. All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail.

As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

Except as otherwise provided herein, proposals which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely Proposals received will be subject to applicable laws and regulations governing public disclosure.

Submission of a Proposal indicates acceptance by the respondent of the conditions contained in this RFP, and the intent to enter into an Agreement with Commission.

The Savannah Airport Commission reserves and may exercise the following rights and options: (i) to reject any and all proposals, negotiate with any respondent, alter the scope of work, to extend the date for submittal responses to request additional information from any Proposer, to supplement, amend or otherwise modify the RFP prior to the closing date and time, and reissue the RFP at any time prior to execution of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to supplement, amend, substitute, or otherwise modify this RFP at any time prior to selection of one or more proposer for negotiation and (iii) to cancel this RFP with or without issuing another RFP; (iv) to reject the proposal of any proposer who, in the Commission’s sole judgment, has been delinquent or unfaithful in the performance of any contract with Commission is financially or technically incapable or is otherwise not a responsible responder; (v) To reject as informal or non-responsive, any proposal which, in Commission’s sole judgment, is incomplete, is not in conformity with applicable law, is conditional in any way, or deviates from the mandated requirements of the RFP and; (vi) to waive any informalities in the submission process, defect, non-responsiveness and/or deviation from this RFP that is not considered in the best interest and/or best value to Commission, at its sole judgment. Any exceptions to the specifications included in this RFP must be clearly stated in the proposal.

mailto:mfreeman@flysav.com

Organization of Submission (Must Be Included in Response)

To ensure an efficient and consistent evaluation process, all proposals must be organized according to the format outlined below. Proposals that do not adhere to this structure or that lack the required documentation may be scored lower or deemed non-responsive, which may result in disqualification. In the event of any discrepancies or conflicts within the proposal documents, the SAC reserves the sole right to determine the appropriate resolution.

Submit data as requested in the following sections: This section will be submitted in Bonfire under Table of Contents, per section (Tab A, Tab B, etc.) as noted below.

A. (Tab A) Cover/Letter of Interest: Each proposal must have a Cover/Letter of Interest expressing the company’s interest in being considered for this opportunity while also summarizing the company’s qualifications and experience relevant to the scope of services. In addition, the letter will include the company’s information including mane of company (include any DBA names); headquarters and parent company locations; and brief history of the company; Company’s mailing address, contact person, telephone number for primary contact person, and email address; and a principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

B. (Tab B) Contractor Experience and Qualifications: Proposals will be evaluated based on the contractor’s demonstrated experience and qualifications relevant to required services. Consideration will be given to the contractor’s years of experience, experience performing similar work on airport, municipal, or commercial properties, qualifications of proposed personnel, and the contractor’s overall ability to successfully perform the required services.

C. (Tab C) Technical Approach: Proposals will be evaluated based on the Contractor’s demonstrated understanding of the scope of work, qualifications and experience, responsiveness to the solicitation requirements, technical approach, and overall ability to successfully complete the project.

D. (Tab D) Cost: Cost proposals will be evaluated based on the overall value provided to the Savannah Airport Commission for the complete replacement of the existing 60 kW natural gas emergency generator with a new 60 kW diesel emergency generator system at the Economy Parking Decks.

Pricing shall be complete, accurate, and inclusive of all labor, supervision, materials, equipment, tools, transportation, permits, and all other costs necessary to fully perform the work described in the Scope of Work.

The Commission will evaluate pricing for completeness, reasonableness, competitiveness, and overall value. The Commission may consider the total cost of ownership, including warranty, proposed materials, and any other factors affecting the long-term value and performance of the project.

The Commission reserves the right to award the contract to a proposer whose overall proposal provides the best value to the Commission and is not obligated to select the lowest-priced proposal if doing so is determined not to be in the Commission’s best interest.

E. (Tab E) References and Past Performance: Proposals will be evaluated based on the contractor's experience performing projects of similar size and complexity. Consideration will be given to the contractor's past performance, references, successful completion of comparable experience, and ability to perform the work safely, on schedule, and in accordance with contract requirements.

Required Forms (Must Be Included in Response)

The following forms must be completed in full and submitted with the proposal:

1. Proposal Certification Form. This certifies that the Respondent has certain specific capabilities, and that the proposal accurately represents those capabilities.

2. Non-Collusion Affidavit Form. This certifies that the Respondent has not colluded, conspired, or engaged in any anti-competitive behavior in connection with the preparation or submission of this proposal.

3. Acknowledgement of Addendum Form. Please sign and acknowledge all addenda (if any) associated with this RFP.

4. Reference Forms. Proposers must provide reference information for at least three

(3) comparable service agreements completed within the last five (5) years. By including this list, the respondent grants permission to the Commission to contact this client list.

Each reference submission should include:

• Service location

• Scope of work performed

• Completion date

• Owner or client contact information for reference

5. Local, Small Business/Minority Business Form. Please complete the Local, Small Business/Minority Business Form of this RFP. If your company does not have either designation, please check the box noted as non-applicable. If applicable, please complete the form in its entirety.

6. Exceptions Form. Please identify in your proposal any exceptions, clarifications, or additions to the requirements contained in this RFP. Any exceptions to the Scope of Services or other RFP requirements shall be clearly noted on the designated Exceptions Form and referenced next to the applicable requirement. Failure to identify exceptions may be interpreted by the Savannah Airport Commission as acceptance of the requirements as written.

Evaluation Criteria and Award

The Savannah Airport Commission reserves the right to reject any or all responses, delete any portion of the response, accept any response deemed most advantageous, or to waive and irregularities or informalities in the response received that best serves the interests and at the sole discretion of the Commission. The Commission also reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the Commission’s best interest, as determined by the airport in its sole discretion. The respondent selected for an award will not necessarily be the lowest bidder. Rather, the selection will be based upon the weighted criteria, responsiveness, and the most responsible and advantageous respondent for the Commission, as determined by the Commission in its sole discretion.

Evaluation Criteria Chart

Criteria Max. Points Factor Description

1 Experience & Past Performance 30 Proposals will be evaluated based on the contractor’s demonstrated experience and qualifications.

2 Technical Approach 25 Proposals will be evaluated on the contractor’s understanding of the scope of work and proposed approach to performing the services.

3 Cost 20

Proposals will be evaluated on the overall cost to the Savannah Airport Commission, including clarity, completeness, and competitiveness of the pricing submitted. Pricing shall be realistic and aligned with the scope of work and contract term.

4 References 20

Proposals will be evaluated based on the quality and relevance of references provided for similar services. SAC may consider performance history, reliability, professionalism, communication, and the contractor’s ability to meet schedules and safety requirements.

Local, Small Business/Minority Business

Local, small, or minority-owned businesses will receive points in this area. A non-local or non-minority designation will not disqualify a proposer from award; this factor provides an additional consideration for promoting local and diverse participation.

All 100

Evaluation Upon selection of the most qualified Respondents, the Commission may require the finalists to make an oral presentation to the Evaluation Panel to further explain their proposals. If such interviews are conducted, the Commission’s evaluation of the presentations will also be factored into the evaluation of the proposals. However, Respondents are advised that award may be made without interviews or further discussion. The following process will be used to evaluate the proposals:

1. Initial Evaluation

Each Proposal received will first be evaluated for responsiveness. Each Proposal received will first be evaluated for responsiveness. Each proposal will also be evaluated to ensure that all required documents are submitted to meet SAC’s compliance as noted in this RFP (meets minimum requirements).

2. Evaluation Panel

The Commission will use a minimum of a three-person panel to evaluate each of the responsive proposals. The evaluation panel will evaluate the responsive proposals submitted and award points according to the Evaluation Points chart above.

PLEASE NOTE: No Respondent will be informed at any time during or after the RFP process as to the identity of any evaluation panel member. If a Respondent becomes aware of the identity of such a person(s), he/she will not make any attempt to contact or discuss with such person anything related to this RFP. The designated Contact person is the only person at Commission the Respondent’s will contact pertaining to this RFP. Failure to abide by this requirement may cause such Respondent(s) to be eliminated from consideration for award.

3. Best and Final Negotiations

Contract Award Procedure:

By completing, executing, and submitting the Respondent Certification, attached hereto, and incorporated by this reference, the “Respondent is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by Commission.

If a Respondent is selected, Respondents will receive by e-mail a Notice of Results of Evaluation after a notice of award is issued. Such notice will inform the Respondents which Respondent has been selected to proceed with exclusive negotiations.

The Commission will evaluate the Respondents based on the above criteria and will select the most advantageous and best value to Commission. The chosen

Respondent is recommended to enter into an agreement for the completion of services.

The Commission reserves the right to conduct a “Best and Final” negotiation at its sole discretion.

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EXHIBIT A: PROJECT LOCATION

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