LIFECYCLE_DRAFT_SOW.docx

STATEMENT OF WORK

LIFECYCLE SUSTAINMENT SERVICES

TBD Task Order (TO) TBD

(Revision: 05/10/2021)

Section 1.0 SCOPE

Section 2.0 APPLICABLE DOCUMENTS

Section 3.0 GENERAL DELIVERABLES

Section 4.0 GENERAL REQUIREMENTS

1.0 SCOPE

The Contractor shall provide services and material acquisition for Maintenance, Modernization, Installation, Technical and Logistics services, supporting Lifecycle management on various ship classes and shore facilities of: Combat System (CS) and Interior Communication (IC) Switchboards, IC/Standard Module (SM) Alarm Switchboards, Interior Communication Voice, Video and Data Distribution Systems and interfacing equipment to Ship Defense and Expeditionary Warfare Department (S Department) at Naval Surface Warfare Center Port Hueneme Division (NSWC PHD), Port Hueneme, California.

The services and required material provided shall support requirements performed at shore sites, land-based test facilities, shipyards, and aboard ships in ports and at sea. The ships and sites listed below are representative of the major locations at which the required efforts may be carried out. This is not an exclusive list; specific locations will be identified in individual Technical Instructions (TIs) when issued:

CG Class Cruisers CVN Class Carriers DDG 51 Class Destroyers DDG 1000 Class Destroyers FFG Class Frigates FMS Cruisers and Destroyers Ex-USS KIDD (DDG 993) Class Destroyers of the Taiwan Navy Land Based Test Sites (LBTS) LHA Class Amphibious Ships LCC Class Command Ships LCS Class Littoral Combatants LHD Class Amphibious Ships LPD Class Amphibious Ships LSD Class Amphibious Ships MCM Class PC Class NSWC Port Hueneme, CA Self Defense Test Ship (SDTS) Shore Sites, Depots, Service School Commands and Training Facilities SSN/SSGN Class Submarines US Naval Shipyards US Naval Weapon Stations US Support Facilities Overseas WMSL Class Coast Guard Cutters

2.0 APPLICABLE DOCUMENTS

The following documents are applicable to the tasks described herein and are for use by the contractor in the fulfillment of those tasks. All of applicable documents are to be the latest revision as of the date of award. The Government will provide direction by way of a Technical Instruction should there be a conflict between the required documents and guidance documents.

2.1 Government-Provided Documents

OPNAVINST 5100.23 (series)

Navy Occupational Safety and Health (NAVOSH) Program Manual

NAVSEA S9AA0-AB-GOS-010/GSO

General Specifications for Overhaul of Surface Ships and Submarines

OPNAVINST 4790.4 (series)

Ships' Maintenance and Material Management System Policy

OPNAVINST 5100.19 (series)

Navy Safety and Occupational Health Program Manual for Forces Afloat

NAVSEA 3070.1

Operations Security (OPSEC) Guide for Defense Contractors

NAVSEA 4400.4

Identification of Standard and Non Standard Repair Parts to Allowance Parts List (APL)

NAVSEA 4423.4

Installation and Check-Out (I&C) Material Acquisition and Management

NAVSEA 4440.5

Stripping of Material from Ships Programmed for Disposal

NAVSEA 4720.11 (series)

Shipboard Installations and Modifications Performed by Alteration Installation teams

NAVSEAINST 4790.8 (series)

Ships’ Maintenance and Material Management (3-M) Manual

NSWC PHD Instruction 9090.3 (series)

Alteration Installation Team Quality Management System Procedures

2.2 Department of Defense (DoD) Documents

DoD M5200.01 V4

DoD Information Security Program: Controlled Unclassified Information (CUI)

DoD-STD-2003/1 (NAVY)

Electric Plant Installation Standard Methods for Surface Ships and Submarines (Cable)

The Joint Travel Regulations (JTR)

Uniformed Service Members and DoD Civilian Employees dated 11/01/2019

DoD 5010.12-L

Acquisition Management Systems and Data Requirements Control List (AMSDL)

2.3 Military Standards (MIL-STD)

MIL-STD-1310

Shipboard Bonding, Grounding, and other Techniques for Electromagnetic Compatibility and Safety

2.4 Other Military Documents

MIL-S-17000

General Specification for Switching Equipment, Combat Systems, Command and Control, Fire Control, and Interior Communication

3.0 GENERAL DELIVERABLES

General Deliverables described in this section are general in nature, more specific requirements, deliverables and performance standards for each will be identified on an individual TI level basis. CDRL will be provided as an attachment to the RFP and to the contract.

3.1 Installation Planning

3.1.1 The Contractor shall prepare and maintain Plan of Actions & Milestones (POA&Ms) for ship and shore installations.

(CDRL A001)

3.1.2 The Contractor shall validate and review Ship Installation Drawings (SIDS), Installation Plans, Installation Manuals, and associated documents

(CDRL A002)

3.1.3 The Contractor shall prepare and submit a Ship Visit/Trip Report prior to each installation start. Ship Visit/Trip Reports shall include but not be limited to work accomplished, interference issues, cable run survey, Condition Found Report (CFR), Plan of Action & Milestone POA&M), Long Lead Time Material (LLTM), open items, issues and concerns, and recommendations.

(CDRL A011)

3.1.4 The Contractor shall identify required installation support services and prepare Support Services Request (SSR) forms for shipyard and shore site installations in accordance with Technical Specification 9090-310 (series) requirements.

(CDRL A003)

3.1.5 The Contractor shall prepare and submit 4E. Work Item for installation design approval in accordance with NAVSEA Standard Items requirements.

(CDRL A004)

3.1.6 The Contractor shall prepare and submit Test Inspection Plan (TIP) for QA inspections in accordance with NAVSEA Standard Items 009-04 requirements.

(CDRL A005)

3.1.7 The Contractor shall prepare and submit Master Material Lists (MMLs), including identification of Long Lead Time Material (LLTM) and other material issues, for each installation from the Design Package, SID Package, or Installation Instruction.

(CDRL A006)

3.2 Pre-Fabrication

3.2.1 The Contractor shall provide Contractor Furnished Material (CFM), Contractor Furnished Equipment (CFE) and Installing Activity Furnished (IAF) material required by each design package, SID package or Installation instruction in accordance with the Government’s Bill of Material. The Government will provide design package, SID package or Installation instruction to the Contractor/Offeror upon request.

3.3 System/Equipment Installations

3.3.1 The Contractor shall perform Pre-Installation Checkout (PICO) to assess ship conditions prior to installation start and prepare and submit a PICO Report in accordance with Technical Specification 9090.310 (series) requirements.

(CDRL A007)

3.3.2 The Contractor shall prepare and submit an Alteration Installation Team (AIT) Workbook for each installation and update the AIT Workbook throughout each installation in accordance with the Contractor’s NAVSEA 04XQ1H approved Quality Management System, PHDNSWCINST 4355.3 and NAVSEA Technical Specification 9090.310 (series) requirements.

(CDRL A008)

3.3.3 The Contractor shall conduct installations aboard Ships and at Shore sites in accordance with the Contractor’s NAVSEA 04XQ1H approved Quality Management System PHDNSWCINST 4355.3 (current series) and NAVSEA Technical Specification 9090.310 (series) requirements.

3.3.3.1 The Contractor shall prepare and submit an initial Condition Found Report (CFR) to the Government within (48) hours of discovery.

(CDRL A009)

3.3.4 The Contractor shall conduct System Operation Verification Tests (SOVTs) aboard Ships and at Shore sites in accordance with NAVSEA Technical Specification 9090.310 (series) requirements.

3.3.5 The Contractor shall prepare Weekly Status Reports including test results in an official test procedure.

(CDRL A009)

3.3.6 The Contractor shall prepare and submit Liaison Action Records (LARs) for change requests to the SIDs in accordance with NAVSEA Technical Specification 9090.310 (series) requirements.

(CDRL A010)

3.3.7 The Contractor shall prepare and submit red-lined SID packages after completing the installations in accordance with PHDNSWCINST 5355.3 and NAVSEA Technical Specification 9090.310 (series) requirements.

(CDRL A002)

3.4 Maintenance Support

3.4.1 The Contractor shall troubleshoot and repair systems/equipment and interface issues aboard ships and at shore sites.

3.4.1.1 The Contractor shall prepare and submit a Ship Visit/Trip Report. Trip Reports shall include purpose, issues, action items, open items, and recommendations.

(CDRL A011)

3.4.2 The Contractor shall overhaul Switchboard systems and equipment aboard Ships and at Shore sites.

3.4.2.1 The Contractor shall prepare and submit Overhaul Check Sheets.

(CDRL A012)

3.4.2.2 The Contractor shall prepare and submit Red-lined Technical Manuals or Ship Information Books (SIB)

(CDRL A013)

3.5 Technical Documentation

3.5.1 The Contractor shall prepare and submit Technical Drawings for systems/equipment.

(CDRL A020)

3.5.2 The Contractor shall prepare and submit to the authorized Government point of contact, Technical Manuals and Technical Manual Revisions. The Technical Manuals and Technical Manual Revisions shall be submitted in PDF format along with the corresponding NDX file. The NDX file shall be on a CD ROM utilizing the Government Furnished publishing hardware and software. The Contractor shall develop and update technical documentation for CS/IC Switchboards and other IC Systems utilizing ‘Arbortext Epic Editor’ to edit XML and ‘AutoCAD’ to edit drawings. The Contractor shall generate CS/IC Switchboards and other IC systems Technical Manuals utilizing ‘ XyEnterprise Contenta’ in the form of Technical Manuals, Technical Manual Revisions, Technical Manual Change Packages, and Shipboard drawings. The Government will provide the hardware and software required for this effort. (CDRL A021)

3.6 Program/Project Management

3.6.1 The Contractor shall prepare and submit Earned Value Management (EVM) Reports.

(CDRL A014)

3.6.2 The Contractor shall maintain material visibility of Government Furnished Materials (GFM) and Government Furnished Equipment (GFE) in the Contractor's possession.

3.6.2.1 The Contractor shall package and ship material to support requirements performed at shore sites, land-based test facilities, shipyards, and ports. Specific locations will be identified in individual Technical Instructions (TIs) when issued.

3.6.2.2 The Contractor shall prepare and submit Material Status Reports

(CDRL A015)

3.6.3 The Contractor shall keep the Government Furnished publishing hardware and software operational to allow technical manuals and technical manual revisions to be developed and published.

3.6.4 The Contractor shall maintain published technical manual files and the source data files required to reconstitute the technical manuals to allow the technical manuals to be revised and published by the GFE Publishing System. The Contractor shall provide published technical manual files and the source data files on a portable back-up hard drive. The portable back-up hard drive will be provided to the Government Technical Manual Management Activity on a weekly basis.

(CDRL A021)

3.6.5 The Contractor shall prepare Contractor installation planning and installation status inputs during weekly installation planning teleconferences and participate in planning meetings, conferences and in-process program reviews to support installation requirements.

(CDRL A009)

3.6.6 The Program Manager shall attend and conduct Biweekly Contract Status Meetings for Contracting Officer's Representative's (COR’s) Integrated Process Team (IPT).

3.6.7 The Contractor shall prepare and submit Contract Status Meeting Minutes.

(CDRL A016)

3.6.8 The Contractor shall provide a list of Contractor personnel assigned to this Contract.

(CDRL A018)

3.6.9 The Contractor shall prepare and submit HAZMAT/HAZWASTE reports for services and accident/incident report for services provided under SOW 3.1 – 3.6 in accordance with the scope identified in Paragraph 1.0. The Contractor shall comply with all applicable Federal, State, and Local laws. No HAZMAT/HAZWASTE shall be brought onto Government property unless such material is necessary for the completion of this task order and accompanied by a current MSDS.

(CDRL A009)

3.6.10 The Contractor shall prepare and submit Contracting Officer’s Management Report indicating the progress of work and the status of the program and of the assigned tasks, reports costs, and identify and inform of existing or potential problem areas.

(CDRL A022)

4.0 GENERAL REQUIREMENTS

4.1 Common Access Cards (CACs)

4.1.1 CAC issuance is at the discretion of the Government. The Government reserves the right to change the criteria for CAC issuance at any time without notification to the contractor. The contractor is responsible for ensuring the return of all CACs issued to their employees to the Contracting Officer Representative (COR) upon Contractor employee separation, the expiration of this procurement, and the termination of this Contract.

4.2 Key Personnel

4.2.1 Resume requirements. A total of six (6) resumes are required for the Key Labor Categories. Resumes submitted for each labor category shall clearly meet the minimum personnel qualifications identified in paragraph 4.2.2.

4.2.2 Key Personnel Qualifications. All personnel proposed for Key Labor Categories shall be assigned full-time to this requirement. Section “L” of the solicitation contains required qualifications for key personnel. Below are some of the tasks that the Government expects to be performed by key personnel.

4.2.2.1 Program Manager (1 Resume)

The Program Manager shall be familiar with In-Service Engineering Agent (ISEA) responsibilities, government procedures, and safety policies. The Program Manager shall provide oversight for all work conducted within this contract. The Program Manager shall have complete responsibility and authority for the planning, execution, control and reporting of all aspects of the contractor’s efforts including subcontractor efforts. The Program Manager shall manage and provide all deliverables and data products generated and associated with the contractor’s progress, status, and management reports including progress of work and status of assigned tasks. The Program Manager shall inform the Government of existing or potential problem areas relative to performance of work under the contract and coordinate responses and cost estimates. The Program Manager shall be physically located at the Contractor’s Ventura County Program Management Office (PMO).

4.2.2.2 Project Manager (2 Resumes)

The Project Managers shall be familiar with In-Service Engineering Agent (ISEA) responsibilities, government procedures, and safety policies. One (1) Project Manager will be located on the East Coast; one (1) Project Manager will be located on the West Coast.

4.2.2.3 Production Foreman (1 Resume)

The Production Foreman shall be acutely familiar with Navy ship building standards and In-Service Engineering Agent (ISEA) responsibilities, Configuration Control, Integrated Logistics Support (ILS), industrial safety procedures, shipboard safety procedures, shipboard protocol and the Navy 3M processes. The Production Foreman shall be physically located at the Contractor’s Ventura County Program Management Office (PMO).

4.2.2.4 Industrial/Quality Assurance Manager (2 Resumes)

The Industrial/Quality Assurance Manager shall be familiar with In-Service Engineering Agent (ISEA) responsibilities, Configuration Control, Integrated Logistics Support (ILS), industrial safety procedures, shipboard safety procedures, shipboard protocol and the Navy 3M processes. One (1) Industrial/Quality Assurance Manager will be located in Norfolk, VA; one (1) Industrial/Quality Assurance Manager will be located on the West Coast.

4.2.2.5 Support Personnel

DIRECT LABOR HOURS

4.3 Cyber Security

4.3.1 Contractor personnel granted access to any Government system shall complete Navy Information Assurance (IA) or comparable training, at the Government’s discretion, and complete and sign appropriate IA forms required to be granted continued access to Government information technology networks. The contractor shall provide information assurance certification status of contractor personnel.

4.3.2 Contractor personnel occupying any Government site or facility shall not release proprietary or sensitive information without Government consent.

4.3.3 The Contractor shall ensure and update the System Security plan for and perform Safeguarding Covered Defense Information and Cyber Incident Reporting in accordance with processes and requirement identified in National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations”. If the system security plan in place does not meet SP 800-171, the contractor shall notify the government of any associated plans of action to describe how and when any unimplemented security requirements will be met, how any planned mitigations will be implemented, and how and when they will correct deficiencies and reduce or eliminate vulnerabilities in the systems.

4.4 Operations Security Requirements (OPSEC)

4.4.1 In accordance with SECNAVINST 3070.2A OPSEC, DON program executive officers, program managers, and contracting officials shall include OPSEC considerations as a stipulation in all contracts. All requirements packages must receive an OPSEC review at the start and completion of the contracting process to identify critical and/or sensitive information by the requiring activity OPSEC Program Manager.

4.4.2 The contractor shall comply with the Government Contracting Activity (GCA) OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. While performing aboard designated government sites and facilities, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts and OPSEC training and awareness program.

Public Release. No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority (e.g., Government Contracting Activity). Proposed public releases shall be submitted for approval prior to release through Organization and/or servicing Public Affairs office specified on the DD254.

4.5 Acronyms

The following acronyms appear in this requirement or may be encountered in this solicitation or in the performance of this requirement. This is not an exhaustive list. Acronyms that may not be defined in the body of the requirement are defined here: