Liberty_Village_Design_RFQ.pdf

2023-GEN-018

LIBERTY VILLAGE DESIGN RFQ

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: August 16, 2023

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: September 8, 2023, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

Liberty Village Design RFQ

I. Introduction

II. Project Details

III. Vendor Submissions

Attachments:

A - Liberty Village Design RFQ

#2023-GEN-018

Title: Liberty Village Design RFQ

1. INTRODUCTION

1.1. Summary

This entire set of documents constitutes the Request for Qualifications (RFQ). The proposer should return the proposal with all information necessary to properly analyze the proposer's response in full. Proposer's notes, exceptions, and comments may be rendered as an attachment, provided the same format of this

RFQ text is followed.

1.2. Background

The Town of Mooresville (“the Town”) is a growing community of over 50,000 residents, located in the

Lake Norman area north of Charlotte, and the largest municipality in Iredell County. This significant growth has caused housing prices to dramatically increase, making it difficult for the members of

Mooresville’s workforce to live where they work. In response to this issue, the Town has developed a

Community Development Program that focuses on supporting the development of affordable housing.

The traditional core of Mooresville features a vibrant, historic downtown area surrounded by several residential neighborhoods. Adjacent to this core, the Town owns 3.3 acres that will be transformed into a mixed-type affordable housing development that utilizes the townhome, mansion apartment, and carriage house architecture types. A sketch plan has already been created for the design of the site and is attached to this RFQ.

1.3. Contact Information

Project Contact:

David Whitaker Purchasing Manager PO Box 878 Mooresville, NC 28115 Email: dwhitaker@mooresvillenc.gov Phone: (704) 662-8534

Procurement Contact:

David Whitaker Purchasing Manager PO Box 878 Mooresville, NC 28115 Email: dwhitaker@mooresvillenc.gov Phone: (704) 662-8534

Department:

Planning and Community Development

Department Head:

Danny Wilson Planning and Community Development Director mailto:dwhitaker@mooresvillenc.gov tel:(704)662-8534 mailto:dwhitaker@mooresvillenc.gov tel:(704)662-8534

1.4. Timeline

Release Project Date August 16, 2023

Submission Deadline September 8, 2023, 12:00pm

2. PROJECT DETAILS

2.1. Request for Qualifications

The Town is requesting information on qualifications from experienced consulting firms to provide drawings and renderings in accordance with the Scope of Work identified in this RFQ, as summarized below:

2.2. Scope of Work or Project Details

The Town of Mooresville is issuing this RFQ to solicit information from qualified firms. The selected proposer will work with Town staff to complete the project. The scope of this project includes the following:

A. Architectural drawings for mansion apartments and carriage houses:

o Prepare full architectural drawings for the mansion apartments and carriage houses as identified on the sketch plan.

B. Exterior façade drawings for townhomes:

o Prepare drawings of the exterior facades of the townhomes.

▪ The floor plans for the townhomes have already been selected and will be provided to the selected firm.

C. Isometric rendering of the entire site o Prepare at least one full isometric rendering of the site based on the sketch plan.

Please see the Attachments section for technical specifications and attachments.

2.3. Proposal Format

The Town requires that the Proposer’s proposal be submitted in the format outlined in this section. The

Town reserves the right to require additional information or materials after the proposals are submitted.

• Keep responses simple and economical, providing a straightforward and concise description of the proposed solution to satisfy the requirements of this request.

• Display the Proposer’s name in a prominent location on all submitted materials.

• Describe all products and services unambiguously and with precision.

• Project timeline with milestones.

• All responses, documents, terms, and information related to the proposer’s response to this RFQ shall be submitted with the response package prior to the submission deadline. No separate schedules, agreements, terms, conditions, etc. shall be recognized or accepted if not submitted with the response to this RFQ.

Proposals must include a table of contents listing all sections, figures, and tables. Proposals should be kept under 10 pages in total length. Major sections and appendices should be separated by labeled index https://procurement.opengov.com/portal/mooresvillenc/projects/58566?section=500962 tabs; pages must be numbered. Submitted proposals must address the requirements completely and accurately. Table of contents and title pages do not count towards the overall page count.

2.4. Proposer Questions and Inquiries

Proposer Questions and Inquiries relative to this RFQ must be submitted in writing only to Becca Bleich, Town of Mooresville Community Development Planner, via e-mail: bbleich@mooresvillenc.gov. Any oral responses made by any representative of the Town may not be relied upon. Any supplements or amendments to this RFQ will be in writing and furnished to potential proposers.

2.5. RFQ Response Submission

Proposers must submit Proposals electronically. To reduce printing costs and to facilitate recycling, we request that only electronic proposals in PDF format be submitted prior to the deadline. Electronic proposals should be submitted by attaching a single file of the required bid forms to an email entitled, “PROPOSAL – Liberty Village” and emailed to: bbleich@mooresvillenc.gov and received no later than 12:00 pm (Noon), September 8, 2023. Such submission will not be opened until the time for receiving Proposals has come. Please do not wait until the last minute to send your Proposal to avoid any possible delay that may occur during the transmittal of files. A screen print of the email receipt will be used by the Town as verification of the time received. Late proposals will not be considered.

The Town will not be obligated for the expenses of any provider arising out of preparation and/or submittal of responses to this RFQ. Any and all proposals to this RFQ are to be prepared at the cost and expense of the respondents, with the express understanding that there may be no claims whatsoever for the reimbursement of any costs, damages, or expenses relating to this procurement from the Town or any other party for any reason (including the cancellation of this RFQ). Proposals must be made in the official name of the individual, firm, or corporation under which the business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the business entity submitting the proposal.

All proposals should be complete, carefully worded, and convey all the information requested by the

Town. If errors or exceptions are found in the proposal, or if the proposal fails to conform to the requirements of the RFQ, the Town will be the sole judge as to whether a proposal meets these requirements.

All data, materials, and documentation shall be available in a clear, concise form. The Town reserves the right to reproduce proposals for internal use in the evaluation process.

Proposers are expressly forbidden from contacting any other Town employee or Town appointed or elected official regarding this RFQ. Any such outside contact may result in disqualification from the request for proposal process.

The Town reserves the right to hold proposals open for a period of ninety days (90) days after due date before making awards.

The Town reserves the right to reject any or all bids, waive technicalities, and to be the sole judge of suitability of the services for its intended use and further specifically reserves the right to make the award in the best interest of the Town.

mailto:bbleich@mooresvillenc.gov

2.6. Selection Process

Proposals will be evaluated for suitability, quality, and completeness by Town staff. Selection(s) shall be made from all offers deemed to be fully qualified and best suited among those submitting proposals based on the evaluation of criteria in the RFQ (detailed below).

Staff may cancel this RFQ or reject proposals at any time prior to an award and is not required to furnish a statement of the reason why a particular proposal was not deemed the most advantageous. The Town reserves the right, as part of the selection process, to request on-site (or virtual) demonstrations and/or presentations. If such demonstrations or presentations take place, proposers will be selected for this process based on scores derived from the scoring matrix, which includes M/WBE participation, local availability, and all other applicable criteria. The scoring of the demonstration or presentation must be based upon the criteria from one or more of the original evaluation factors. After the demonstrations or presentations, each proposer will then be re-graded on the same criteria. The number of proposers chosen to take place in the demonstration/presentation process is subject to administrative discretion. The successful proposer(s) will be selected based on a combination of the proposal evaluation scores and the ability to provide the best overall solution for the success of the project. Scoring criteria will include

M/WBE participation, local availability, and all other applicable criteria shown below.

Proposal and Potential Presentation Evaluation Scoring Criteria Below is a description of the evaluation criteria that will be used to evaluate each section of the proposals as well as any potential presentations.

To be deemed responsive, it is important for the firm’s proposal to contain appropriate detail to demonstrate satisfaction of each criterion and compliance with the performance provisions outlined in this

RFQ. The proposal and related appendices will be the primary sources of information used in the evaluation process. Proposals must contain information specifically related to the proposed products and services requested in this RFQ. Failure of any firm to submit information requested may result in the elimination of the proposal from further evaluation. The following weighted scale will be utilized by the

Evaluation Panel to evaluate and score each proposal:

• M/WBE Commitment: Consultant’s efforts to comply with all the terms and conditions of the

North Carolina’s Minority and Women Business Enterprise (M/WBE) Program through award of subcontracts to minority and women-owned business enterprises and utilization of minority and women owned business enterprise suppliers to the fullest extent consistent with the efficient performance of this contract. If an entity is certified as a Minority Business by a state other than

North Carolina, proof of certification must be submitted with the proposal.

• Location of Business: In order for the consultant to receive points allocated for location of business, the consultant shall submit the required documentation to comply with provision A

(Mooresville/Iredell County/Mecklenburg County presence) or provision B (North Carolina presence) determined by the physical location of the firm (P.O. Box does not qualify).

• Methodology/Approach: How well does the proposal indicate that the consultant has the organizational structure needed to successfully execute this project? How well has the consultant demonstrated a methodology to deliver the project as specified in this RFQ and be responsible for the overall project deliverables? How well does the proposed implementation approach meet best practices for a project of this type, size, and environment? Does the proposal articulate a clear understanding of the Town's needs and expectations related to the project? Has the consultant demonstrated an understanding of the services requested by the Town by proposing a methodology and project timeline that will deliver a successful implementation of those services?

• Experience/Knowledge: Does the proposal present evidence of successful evaluation, planning, and cost estimation of similar complexity and size? Does the organization demonstrate thorough knowledge of high-quality architectural design, historic preservation, and its relation to the built environment? Does the proposal describe an organization that will meet and support the level of service that the Town expects for the duration of the project? Does the proposal demonstrate that the consultant has the specific skills and resources needed to execute the project as specified in the RFQ? Does the proposed project team have the experience to implement the proposed methodology?

2.7. Proposal Evaluation Criteria

The following weighted scale will be utilized by the Evaluation Panel to evaluate and score each

Proposal:

Factor Criteria Weight

1 M/WBE Commitment 5%

2 Location of Business 10%

3 Methodology/Approach 25%

4 Experience/Knowledge 60%

3. VENDOR SUBMISSIONS

3.1. Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

3.2. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* ☐ Please confirm

*Response required